Building Materials and Managed Services.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
WMCOE - Midland Heart
20 Bath Row
For the attention of: Keilah Ami
B15 1LZ Birmingham
UNITED KINGDOM
Telephone: +44 12112345
E-mail:
Internet address(es):
General address of the contracting authority: www.midlandheart.org.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building Materials and Managed Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Midlands.
Purchase
Main site or location of works, place of delivery or of performance: Midlands.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Midland Heart are looking to procure a Building Materials and Managed Services contract for the Property Care needs of the business.
Midland Heart are looking for a high quality solution for the specified Building Materials and Managed Services contract from high quality providers that deliver a service that is demonstrably focused around the needs of Midland Heart. Tenderers are requested to study the ITT document and any attachments in detail and ensure that the specified requirements can be met that are stated within the document and thus your understanding of our requirements is reflected in your Pricing schedule return.
The contract for Building Materials and Managed Services is expected to commence 1.3.2016, with the exact dates to be agreed depending on the agreement between the successful provider and Midland Heart.
The basis of the contract will include:
- The supply and delivery of building materials and associated managed services. It includes plumbing and heating equipment, kitchens and bathrooms, light plumbing and heating equipment, kitchens and bathrooms, light building materials, heavy building materials, timber, sheet materials, joinery, PPE, safety equipment/training and corporate work-wear, pipeline equipment, plant hire/supply and the hire of building related equipment and associated services. To include stores facilities and managed services;
- Contractor able to improve efficiency, drive down costs of our repairs services through competitive sourcing, ensuring van stocks are optimised and the right materials are readily available to aid Property Care in driving continuous performance improvement. Midland Heart will reserve the right to split the supply of materials if it makes economic sense to do so. This is not a preferred option at the moment and suppliers need to make proposals assuming a sole supplier arrangement for the bulk of our requirements.
The estimated spend per annum is 1 200 000 GBP.
All Suppliers must meet the minimum criteria set within the Invitation To Tender document of:
1. Conformance to mandatory requirements,
2. Tenderer Questionnaire requirements,
3. Quality Questions - Standard requirements, special items and excluded items, Product standards, COSHH documentation, timber products, E-Commerce, minimum stock range.
The contract duration is 2 years with an option to extend for a further 1 + 1 years.
Supplier are advised that TUPE will apply to this contract.
Midland Heart are looking for a high quality solution for the specified Building Materials and Managed Services contract from high quality providers that deliver a service that is demonstrably focused around the needs of Midland Heart. Tenderers are requested to study the ITT document and any attachments in detail and ensure that the specified requirements can be met that are stated within the document and thus your understanding of our requirements is reflected in your Pricing schedule return.
The contract for Building Materials and Managed Services is expected to commence 1.3.2016, with the exact dates to be agreed depending on the agreement between the successful provider and Midland Heart.
The basis of the contract will include:
- The supply and delivery of building materials and associated managed services. It includes plumbing and heating equipment, kitchens and bathrooms, light plumbing and heating equipment, kitchens and bathrooms, light building materials, heavy building materials, timber, sheet materials, joinery, PPE, safety equipment/training and corporate work-wear, pipeline equipment, plant hire/supply and the hire of building related equipment and associated services. To include stores facilities and managed services;
- Contractor able to improve efficiency, drive down costs of our repairs services through competitive sourcing, ensuring van stocks are optimised and the right materials are readily available to aid Property Care in driving continuous performance improvement. Midland Heart will reserve the right to split the supply of materials if it makes economic sense to do so. This is not a preferred option at the moment and suppliers need to make proposals assuming a sole supplier arrangement for the bulk of our requirements.
The estimated spend per annum is 1 200 000 GBP.
All Suppliers must meet the minimum criteria set within the Invitation To Tender document of:
1. Conformance to mandatory requirements,
2. Tenderer Questionnaire requirements,
3. Quality Questions - Standard requirements, special items and excluded items, Product standards, COSHH documentation, timber products, E-Commerce, minimum stock range.
The contract duration is 2 years with an option to extend for a further 1 + 1 years.
Supplier are advised that TUPE will apply to this contract.
II.1.6)Common procurement vocabulary (CPV)
44000000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract is due to commence on the 1.3.2016. The contract duration will be for 2 years with an option to extend for a further 1 + 1 years subject to satisfactory contractor performance.
Midland Heart will award the contract on the criteria set within the Invitation To Tender (ITT).
All Suppliers must meet the minimum criteria set within the Invitation To Tender document of:
1. Conformance to mandatory requirements,
2. Tenderer Questionnaire requirements,
3. Quality Questions - Standard requirements, special items and excluded items, Product standards, COSHH documentation, timber products, E-Commerce, minimum stock range in order for Midland Heart to score the rest of the supplier bid.
The Tenderer Questionnaire will assess the supplier for their Insurance, Financial Standing, Business Probity and Reference standing. The criteria set is a Pass/Fail.
Financial Standing - The supplier (as a stand alone business unit, not a group) must be able to demonstrate a minimum annual turnover equivalent to 2 times the contract value per annum. Suppliers are require to submit their most recent 2 years audited accounts; Midland Heart will also use Experian to download credit reports for all suppliers who wish to bid. It is a requirement that Midland Heart is satisfied you do not pose a risk for us to enter into a contract with your organisation, therefore your Net Current Liabilities will also be assessed.
Suppliers must also hold the following levels of insurance:
- Employers Liability - 5 000 000 GBP;
- Public Liability - 5 000 000 GBP;
- Product Liability - 5 000 000 GBP.
Midland Heart will award the contract on the criteria set within the Invitation To Tender (ITT).
All Suppliers must meet the minimum criteria set within the Invitation To Tender document of:
1. Conformance to mandatory requirements,
2. Tenderer Questionnaire requirements,
3. Quality Questions - Standard requirements, special items and excluded items, Product standards, COSHH documentation, timber products, E-Commerce, minimum stock range in order for Midland Heart to score the rest of the supplier bid.
The Tenderer Questionnaire will assess the supplier for their Insurance, Financial Standing, Business Probity and Reference standing. The criteria set is a Pass/Fail.
Financial Standing - The supplier (as a stand alone business unit, not a group) must be able to demonstrate a minimum annual turnover equivalent to 2 times the contract value per annum. Suppliers are require to submit their most recent 2 years audited accounts; Midland Heart will also use Experian to download credit reports for all suppliers who wish to bid. It is a requirement that Midland Heart is satisfied you do not pose a risk for us to enter into a contract with your organisation, therefore your Net Current Liabilities will also be assessed.
Suppliers must also hold the following levels of insurance:
- Employers Liability - 5 000 000 GBP;
- Public Liability - 5 000 000 GBP;
- Product Liability - 5 000 000 GBP.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment terms are a standard 30 days.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Key Performance Indicators which are described in the Invitation To Tender (ITT) document.
Description of particular conditions: Key Performance Indicators which are described in the Invitation To Tender (ITT) document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).
- Enter your correct business and user details;
- Note the username you chose and click ‘Save’ when complete;
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
- Login to the portal with the username/password;
- Click the ‘PQQs/ITTs Open To All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
- Click on the relevant PQQ/ITT to access the content;
- Click the ‘Express Interest’ button at the top of the page;
- This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (this is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender.
- Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT;
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once).
- Browse to the eSourcing Portal: https://iewm.bravosolution.co.uk and click the link to register;
- Accept the terms and conditions and click ‘continue’;- Enter your correct business and user details;
- Note the username you chose and click ‘Save’ when complete;
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
- Login to the portal with the username/password;
- Click the ‘PQQs/ITTs Open To All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
- Click on the relevant PQQ/ITT to access the content;
- Click the ‘Express Interest’ button at the top of the page;
- This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page (this is a secure area reserved for your projects only). You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender.
- Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT;
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Insurance and Financial Standing Requirements:
Financial Standing - The supplier (as a stand alone business unit, not a group) must be able to demonstrate a minimum annual turnover equivalent to 2 times the contract value per annum. Suppliers are require to submit their most recent 2 years audited accounts; Midland Heart will also use Experian to download credit reports for all suppliers who wish to bid. It is a requirement that Midland Heart is satisfied you do not pose a risk for us to enter into a contract with your organisation, therefore your Net Current Liabilities will also be assessed.
Suppliers must also hold the following levels of insurance:
- Employers Liability - 5 000 000 GBP;
- Public Liability - 5 000 000 GBP;
- Product Liability - 5 000 000 GBP.
Financial Standing - The supplier (as a stand alone business unit, not a group) must be able to demonstrate a minimum annual turnover equivalent to 2 times the contract value per annum. Suppliers are require to submit their most recent 2 years audited accounts; Midland Heart will also use Experian to download credit reports for all suppliers who wish to bid. It is a requirement that Midland Heart is satisfied you do not pose a risk for us to enter into a contract with your organisation, therefore your Net Current Liabilities will also be assessed.
Suppliers must also hold the following levels of insurance:
- Employers Liability - 5 000 000 GBP;
- Public Liability - 5 000 000 GBP;
- Product Liability - 5 000 000 GBP.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Suppliers must complete all mandatory sections in the Invitation To Tender (ITT) via the e-tendering portal for consideration of this contract (this includes all attached appendices).
Suppliers must complete all mandatory sections in the Invitation To Tender (ITT) via the e-tendering portal for consideration of this contract (this includes all attached appendices).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MH347
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.12.2015 - 16:00
IV.3.4)Time limit for receipt of tenders or requests to participate
21.12.2015 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.11.2015