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‘Cleaning Supplies Equipment and Associated Product’.

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Diane Woodham, NUTS Code UKE4
WF6 1TL Normanton
Telephone: +44 7917594513
Fax: +44 1924328744

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
Internet address:

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
‘Cleaning Supplies Equipment and Associated Product’.
II.2)Type of contract and place of delivery or of performance
‘Various locations in UK’.


II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
‘Non-exclusive Framework Agreement for the supply to NHS Supply Chain depots via the Stock and Blue Diamond Routes and to the NHS Supply Chain customer base via the E-Direct Route of Cleaning Supplies Equipment and Associated Products covering a range of cleaning related products used within the healthcare environment product ranges are expected to include but are not limited to;
i) Mops and handles.
ii) Ancillaries such as buckets brushes scourers dustpan indicators strips etc.
iii) Launderable microfibre mops and cloths.
iv) Disposable microfibre mops and cloths.
v) Electrical Cleaning Equipment and related sundries such as floor scrubber driers steam cleaners vacuum cleaners spare parts floor pads. To include options provide to extended warranties maintenance repair and to lease.
vi) Spill Kits such as blood and chemical spillages.
vii) Domestic Gloves as cotton vinyl latex non-latex rubber.
viii) Colour coded cleaning cloths.
ix) Domestic Cleaning Chemicals such as washing powder floor cleaner dishwasher tablets surface disinfectants chlorine tablets dishwasher detergent hard surface cleaner detergent sanitizer.
x) Higher level cleaning chemicals that contain one or more EN standards and reduced contact time (5 minutes or less).
Precise quantities are unknown. It is anticipated that initial expenditure will be in the region of 11 200 000 GBP in the first year of this Framework Agreement however this is approximate only and the values may vary depending on the requirements of those bodies purchasing under the Framework Agreement. An estimated annual value over a (2+2 year term) = 94 200 000 GBP.
Estimated cost excluding VAT: 94 200 000 GBP
II.5)Common procurement vocabulary (CPV)

39800000, 19260000, 24311900, 39224330, 18424000, 18424300, 24000000, 39514500, 39525600, 39525800, 39525810, 39713210, 39710000, 39713420, 39712300, 39812100, 39720000, 39813000, 39811000, 39831210, 39811100, 39831300, 39811110, 39832000, 39811200, 39832100, 39811300, 42716000, 42522000, 42716120, 42959000, 42716130, 42970000, 42924730, 42971000, 39812000, 42995000, 39820000, 42999000, 39821000, 42999100, 39822000, 42999200, 39830000, 42999300, 39831000, 42999400, 39833000, 90910000, 39224200, 39224000, 39224300, 39224100, 39224310, 39831100, 39224320, 39831200, 39224340, 39831220, 39224350, 39831230, 39291000, 39831240, 39525100, 39831250, 39700000, 39831700, 39713430, 39716000, 39717100, 39831400, 39831500, 39831600, 42522100, 50000000, 50530000, 50800000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
‘The purpose of this notice is to draw attention to a procurement that NHS Supply Chain intends to commence during the subsequent 12 months. The invitation to tender will be the subject of a separate notice and it is that notice to which potential suppliers will need to respond at the appropriate time.
The Framework Agreement between NHS Supply Chain and successful suppliers will reserve the right to purchase the same or similar supplies and/or services from suppliers not appointed to the Framework Agreement at its sole discretion.
Whilst it is anticipated that initial expenditure under any forthcoming procurement will be in the region of 94 200 000 GBP for this contract award (assuming a full 2+2 year extension) this is approximate only and the values will be to such level as those purchasing under the Framework Agreement consider necessary to provide suitable requirements.
NHS Supply Chain expects to provide successful suppliers with the opportunity to offer additional savings to customers through the provision of discounted pricing value added offerings and commitment/bulk buy initiatives.
NHS Supply Chain will be entitled to purchase the Services identified as Non-Direct Contract Products which it will then make available for purchase by 1) any NHS Trust; 2) any other NHS entity; 3) any government department agency or other statutory body; 4) any private sector entity active in the UK healthcare sector; 5) any government department agency or other statutory body; 6) any primary secondary tertiary vocational or higher educational establishment (and those purchasing on their behalf) including for example nursery schools primary schools middle or high schools secondary schools academies free schools pupil referral units (PRUs) further education colleges and universities; and/or 7) any legal entity owned or controlled either wholly or partially by any of the bodies referred to at points 1) to 6). Only NHS Supply Chain can order Non-Direct Contract Products from the Framework Agreement and enter into contracts for such Services under it.
NHS Supply Chain is currently considering the use of lots for this procurement. However it reserves the right not to as part of any future tender process. Further information in respect of the lot strategy will be set out in the notice for the forthcoming procurement.
As part of its pre-tender strategy NHS Supply Chain would also like to engage with suppliers of these products via a Request for Information (RFI). If you would like to complete the Request for Information document in respect of the products which are the subject of this procurement then please follow the below instructions;
Candidates wishing to complete the Request for Information must register their expression of interest. The Request for Information document will then be sent via the Intenda Messaging Centre. Please complete the RFI and return via the Intenda Messaging Centre within 2 weeks of receiving it.

1. Use URL to access the NHS Supply Chain Procurement portal.

2. If not yet registered:
- Click on the "Not Registered Yet” link to access the registration page.
- Complete the registration pages as guided by the mini guide found on the landing page.
Portal access.
If registration has been completed:

- Login with URL

- Click on the "Applicant Dashboard” icon to open the list of new procurement events.
Expression of interest.
- View PIN content by clicking on the "view notice” button for the procurement event. This opens a PDF document.
- Express an interest by clicking on the "express interest” button.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: