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Dance and Drama Awards Scheme - Approved Supplier Review.

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education, Education Funding Agency
53-55 Butts Road, Earlsdon Park
CV1 3BH Coventry
E-mail: [email protected]

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Dance and Drama Awards Scheme - Approved Supplier Review.
II.2)Type of contract and place of delivery or of performance
Service category No 24: Education and vocational education services

NUTS code UK

II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
The Dance and Drama Awards (DaDA) scheme offers income assessed support for tuition fees and living costs at a number of high quality private dance and drama institutions in England. DaDA funding is intended to provide a contribution to the costs of participating for talented individuals who want to become professional dancers and actors.
Eligible institutions - who become part of the scheme via an approved supplier process - are allocated DaDA funding by the Education Funding Agency (EFA) and are responsible for determining which students receive financial help from the scheme.
Institutions assess which students, at audition, have the most talent and potential to succeed in the profession. They then assess the amount of DaDA funding each identified individual is entitled to on the basis of their household income, using nationally set income thresholds and guidelines. The maximum household income threshold for DaDA support is GBP 90 000.
The purpose of this compliance exercise is to establish a list of suppliers that meet the EFA's requirements to deliver the DaDA scheme from the 2017 to 2018 academic year. Once this exercise is complete, the successful institutions will be placed on an Approved Suppliers List, from which the EFA will determine which institutions will be awarded a contract for delivery of the DaDA scheme.
Submission of a completed application form does not imply that the applicant will be awarded a contract. Where an institution is successful in gaining Approved Supplier status, this does not guarantee that a contract and funding will be awarded.
Estimated cost excluding VAT:
Range: between 12 000 000 and 14 000 000 GBP
II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
Policy responsibility for DaDA sits with the EFA. The scheme is funded jointly by the Department for Education (DfE) and the Department for Business, Innovation and Skills (BIS).
DaDA funding is only available for study programmes which lead to the Trinity College London Level 5 and 6 Diplomas at institutions within the DaDA scheme. These vocational programmes last between one and three years and cover professional acting; dance; musical theatre; and classical ballet. Students must be aged 16 or over to apply for dance and aged 18 or over to apply for acting programmes.
Currently there are 19 institutions offering DaDA funding and there are around 1 500 DaDA funded students each year.
Ofsted inspections will be built into the supplier review process which will take place in autumn 2015 and conclude in spring 2016.
Ofsted inspects all DaDA institutions as part of the ongoing quality assurance arrangements for the sector. Continued DaDA funding is predicated on institutions maintaining a minimum grade 2 (good) for overall effectiveness.
As part of the approved supplier review Ofsted will be carrying out inspections over a nine month period, commencing in October 2015. All inspections will be conducted against Ofsted's new Common Inspection Framework (CIF) which will be published in June 2015. The inspection methodology will be adapted slightly to ensure that the inspection methodology and tariff is appropriate to each institution.
For those institutions currently in receipt of DaDA funding, the inspection report that will be published on the Ofsted website.
Any institution wanting to join the scheme there will also be an Ofsted inspection following an identical process to that for institutions currently in receipt of DaDA funding. However, the report arising from the inspection will be for internal use only and will not be published on the Ofsted website. If an institution intends to apply for funding, it is essential that they notify the EFA to ensure the institution is included in the planning and preparatory activities arranged by Ofsted.
Ofsted's normal policy is to provide two days' notice of inspection. Each inspection is then likely to last for two days. Inspections will be led by an HM Inspector from Ofsted, supported by subject specialist inspectors. Provisional grades will be shared with the institution at the end of the inspection. Normally the final report will be produced within 25 working days of the end of the inspection.
Ofsted will invite institutions to attend a briefing and training day on Wednesday 2nd September 2015. This event will provide a comprehensive overview of the inspection process, briefing on the new CIF and guidance on preparing a self-assessment report.

All existing DaDA funded institutions must confirm their intention to reapply for funding and all currently non-DaDA funded institutions must submit an expression of interest if they intend to bid for DaDA funding. All confirmations/expressions of interest should be submitted to the EFA in writing by email with the subject ‘EFA Dance and Drama Supplier Review’ to [email protected] by 12 noon on Wednesday 8.7.2015:

All prospective suppliers should note that the Approved Supplier Process application form will be released into the public domain during week beginning 28.9.2016.
Eligibility Criteria
Only those institutions that meet all of the criteria below (bullet point 1 and 2) are eligible to express an interest to apply for DaDA funding. Institutions must:
1. be fully validated by Trinity College London to offer the Level 5 and 6 Professional Diplomas in Acting, Dance, or Musical Theatre; and
2. have had one full cohort of students that have completed and graduated either the Level 5 or 6 diploma qualification as confirmed by Trinity College London.
Institutions must be given an inspection rating of either Good (grade 2) or Outstanding (grade 1) by Ofsted during the supplier review process.
A summary of the planned timetable for the Approved Supplier process for the Dance and Drama Awards 2015 to 2016 is given in the table below.
Date Milestone
29.6.2015 Prior Information Notification published
8.7.2015 Deadline date for confirmation/expression of interest for applying for DaDA funding
2.9.2015 Ofsted training and briefing event
September 2015 Details of Approved Supplier Application published
October 2015 Ofsted inspections commence and conclude by April 2016
November 2015 Closing date for submission of completed Approved Supplier Applications
June 2016 Providers notified of outcome of Approved Supplier Application (Providers will be notified earlier if possible).

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: