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Library Reclassification Services for the University of Birmingham.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Procurement Division, Aston Webb ‘B’ Block, Edgbaston
Contact point(s):
For the attention of: Paul Markham
B15 2TT Birmingham
Telephone: +44 1214158807
E-mail: [email protected]
Fax: +44 1214143459

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Library Reclassification Services for the University of Birmingham.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Birmingham.

NUTS code UKG31

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Short description of the contract or purchase(s)
Library Services are carrying out a project to reclassify books destined for the open shelves of the new library, due to inconsistencies between the classification schemes used by the existing Main Library and the site libraries. It is anticipated that the future open shelf collection will consist of around 300 000 items, and this is maximum number of items which will be reclassified. The reminder of the stock will not be reclassified and, when the new building opens, will move into Research Annexe.
The classification scheme in use at all sites is Library of Congress, but without a main entry cutter (stock either does not have a suffix or cutter, or has a single letter suffix to indicate filing order). Library Services are reclassifying in order to standardise classmarks between the various University libraries, and between the University libraries and up to date Library of Congress schedules. This will include the re-introduction of the main entry cutter instead of the single letter suffix.
Currently, stock destined for the new library open shelves and the Research Annexe is mingled on the shelves of the existing library sites. After reclassification, the reclassified books destined for the open shelves will be re-shelved in a completely new sequence within the existing Library buildings, in space created by the temporary removal into storage of print journal runs. The reclassified books will not be reintegrated into the existing sequences.
Library Services are tendering for an external provider to handle the physical processing of the reclassified bookstock, using pre-printed spine labels and pre-existing data in the Library Management System.
Library Services will provide pull lists of books which require reclassification. As stated above, it is expected that this list will be a maximum of approximately 300 000 items. It can be anticipated that not all books will be on the shelf, where they are missing, mis-shelved or out on loan. Library Services expect work with the successful tenderer to develop a process for dealing with these exceptions, which may go beyond the summer vacation period when the bulk of the work is expected to take place.
II.1.5)Common procurement vocabulary (CPV)


II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Ability to Deliver the Services. Weighting 40
2. Quality Assurance and Monitoring Measures. Weighting 15
3. Overall Prices and Costs. Weighting 30
4. Project Management and Support. Weighting 15
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

Contract No: FRAM346/15 Lot title: Library Reclassification Services for the University of Birmingham
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Backstage Library Works
25 East 1700 South
UT 84606 Provo

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 278 954,75 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
All documentation is to be submitted electronically only; all Documentation is available upon registration at:

VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: