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Fresh Meat.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

WMCOE - Midland Heart
20 Bath Row
For the attention of: Laura Munslow
B15 1LZ Birmingham
Telephone: +44 8456020540

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Fresh Meat.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Birmingham, Coventry, and the Black Country (maps will be included in the PQQ document).

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This contract is for the supply of Fresh Meat products to Midland Heart Ltd for a period of 3 years with an option to extend for a further 1 + 1 year based on performance.
Midland Heart Ltd is a Housing Association based in the centre of Birmingham and operating 11 commercial catering kitchens within their schemes which are geographically situated across Birmingham, Coventry, and the Black Country (maps will be included in the PQQ document). In addition to providing social housing we also manage a number of residential schemes that specialise in the provision of care and support services to groups of people such as the elderly, homeless and young people etc. and on occasions these schemes may also require your service.
The size of each Care and Support unit varies from 20 to over 100 clients and it would be expected that your service be as robust and diverse to accommodate our requirements.
The tender is based on Midland Hearts volume requirements. Volumes and locations for delivery are subject to change and the successful supplier is expected to be flexible to meet our needs.
Midland Heart Ltd does have its own internal food provider called Fareshare who will from time to time provide Midland Heart Ltd schemes with food such as fresh meat.
Delivery Times and Locations
The Contractor shall supply Fresh Meat to nominated schemes as instructed by the catering staff. Normal Delivery will be made Monday to Friday. But the contractor will also have the facility to deliver on Saturdays and Bank Holidays if required.
Frequency of Delivery
The Contractor must ensure that it can deliver fresh meat to schemes at least once a week to a maximum of three times per week on an agreed day. The contractor will be expected to provide an AM delivery window for all deliveries to Midland Heart Ltd.
Emergency Arrangements
The Contractor must ensure that it has emergency arrangements in place to ensure the supply of meat in the event of unforeseen circumstances and must communicate this with the delivery location.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Suppliers must meet the minimum requirement of financial standing, insurance levels (Employers Liability GBP 5million, Public/Product GBP 5million and Professional Indemnity GBP 1million) this is also to include Suppliers Policy & Quality & Industry related accreditations as stated in the PQQ. Suppliers turnover must be at least four times greater than the value of this contract to be successful in the PQQ.
Estimated value excluding VAT:
Range: between 660 000 and 440 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 15.7.2014. Completion 14.7.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment terms are a standard 30 days.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: KPI's and SLA's as described in the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box 3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Suppliers turnover must be at least four times greater than or equal to the value of this contract to be successful in the PQQ.
Minimum level(s) of standards possibly required: Suppliers must meet the minimum financial and insurance levels stipulated in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Suppliers must complete all mandatory sections in the PQQ and ITT via the e-tendering portal for consideration of this contract (this includes all attached appendices).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 23.12.2013 - 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate
6.1.2014 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: This new contract is proposed to expire 14.7.2019 so Midland Heart will need to start reprocuring 14.7.2018. This is based on if the contract is carried out for its full advertised period of 5 years (including extension periods) based on acceptable performance.
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: