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The supply of instant road repair & mortar materials.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sandwell MBC
Procurement Services, Sandwell Council House
For the attention of: Lisa Poole
B69 3DB Oldbury
UNITED KINGDOM
Telephone: +44 1215693815
E-mail:

Internet address(es):

General address of the contracting authority: www.sandweIl.gov.uk

Address of the buyer profile: www.sandwell.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The supply of instant road repair & mortar materials.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 280 000,00 and 350 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
Sandwell MBC has an identified requirement for the supply of instant road repair and mortar materials and as a result, Sandwell MBC invites interested parties (Tenderers) to participate in a tender exercise to establish a Framework Agreement for the reliable supply of instant road repair and mortar materials (the ITT) . The Council will generally require bulk pallet deliveries to specified delivery locations. In delivering the goods the successful Tenderer shall be required to adhere at all times to any health and safety regulations in force including the Control of Substances Hazardous to Health Regulations 2002 (COSHH).
II.1.6)Common procurement vocabulary (CPV)

44113600, 44113610, 44113620, 35322400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Council shall treat as ineligible and shall not shortlist a Tenderer if the Council has actual knowledge that the Tenderer or its directors or any other person who has powers of representation decision or control of the Tenderer has been convicted of any of the offences detailed within Regulation 23 of The Public Contracts Regulations 2006 which implements Article 45 1 of the 2004 EU Public Sector Procurement Directive. The successful Tenderer is required to demonstrate that it is of reliable standing having no directors whom have been involved in an organisation that has been liquidated or gone into receivership have no outstanding claims or litigation against the orqanisation had no contractual damages financial penalties levied against it as a result of failure to perform in accordance with Contract or Framework Agreement conditions in the last 5 years had no Contract or Framework Agreement terminated within the last 5 years or withdrawn from a Contract or Framework Agreement prematurely within the last 5 years.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Tenderers shall prove to the Council that they are of sufficient stature and have sufficient financial standing to perform the requirements of the Framework Agreement and all Call Off Contracts construed under it Minimum levels of insurance cover are required.
The Council will obtain an independent financial report for all private limited or public limited companies that have registered trading accounts with Companies House from ICC Information Ltd a business information service provider who undertake assessments of trading accounts that were registered at Companies House. The Council where appropriate and if necessary in the event of a Tenderer expressing its intention to rely upon the capacities of other entities or members in the group of companies may obtain an
independent financial report on such entity or member to determine their ability to provide the necessary resources for performance of Contracts construed under the Framework Agreement. The Council reserves the right to be provided with an undertaking from the entity or member being relied upon. The Council shall consider such information as it considers appropriate to determine the economic and financial standing of a Tenderer as set out in the Public Contract Regulations 2006 The ICC business report provides a procurement limit value. The procurement limit provides information relating to a companys financial strength which is determined by its tangible net worth taken from the latest financial accounts. It provides an indication of the strength of the organisation to cope with adverse trading periods. Tangible net worth is defined as shareholder funds less any intangible assets.
Minimum level(s) of standards possibly required: The required procurement credit limit for this Framework Agreement has been set at 70000. Minimum levels of insurance cover are required. The levels of insurance cover required for the Framework Agreement are as follows:
- Public Products Liability Cover 5 Million per claim;
- Employers Liability Cover 5 Million per claim.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SCC128
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 7.5.2013 - 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.5.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
If the Council decides to source goods through the Framework Agreement then it may Call Off those goods covered within the schedule of rates submitted as part of the tender submissions in accordance with the terms laid down in the Invitation to Tender.

Standard goods Call Off orders will be awarded utilising the criteria set out in the Framework Agreement which the successful Contractors will be required to complete should they be appointed under this Tender. In the event of the Councii identifying additional instant road repair & mortar goods (including new and innovative products being introduced into the market by the Contractors under the framework agreement) not yet identified or covered within the schedule of rates submitted as part of the tender submissions in accordance with the terms laid down in the Invitation to Tender the Council will ensure fair and open competition to all successful Tenderers under the Framework Agreement. Additional goods Contracts will be awarded utilising the criteria set out in the Framework Agreement. This tender exercise is being executed lectronically in conjunction with a company called Enrich (incorporating eThree) via their externally hosted web server. If you are interested in participating in this tender exercise you will need to register on Enrich's (eThrees) website at the following address http://e-three.force.com/supplierzone

Then follow the registration procedure. There are self help registration guides and videos to assist you. Should you have any problems at this stage Enrich (eThree) provide both email and telephone support. Links and numbers are listed on the registration page. Following registration please confirm by email to in order for your company to be invited to participate.

If you have any technical queries relating to the electronic tendering process please contact the eSourcing Team at the following email address or contact them directly:

Sam Tuner:
Tel: +44 1215693619;
Anita Patel:
Tel: +44 1215693809.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
27.3.2013