Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)University of Hertfordshire
MacLaurin Building
Contact point(s): Procurement Department
For the attention of: Darren Summonds
AL10 9NE Hatfield
UNITED KINGDOM
Telephone: +44 1707284091
E-mail:
Fax: +44 1707284907
Internet address(es):
General address of the contracting authority: www.herts.ac.uk/purchasing/ifs
Address of the buyer profile: https://in-tendhost.co.uk/universityofhertfordshire
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authorityBody governed by public law
I.3)Main activityEducation
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:Design Services - 2013.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Main site or location of works, place of delivery or of performance: Hatfield in Hertfordshire.
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 1 800 000 and 2 500 000 GBP
II.1.5)Short description of the contract or purchase(s)The University of Hertfordshire are holding a tendering exercise to find organisations which best meet our requirements contained in the specification and any additional services listed by the winning tenderers to establish a framework of contracted organisations for the University and sole supply for Uno, a subsidiary bus company of the University.
Winning contractors shall be awarded to either Lot 1 or Lot 2 as shown below.
Lot 1 University Graphic Design Services or.
Lot 2 Uno Design & Branding.
II.1.6)Common procurement vocabulary (CPV) II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion Starting 2.4.2013. Completion 31.3.2017
Information about lots
Lot No: 1 Lot title: University Graphic Design Services1)Short descriptionThe University is looking to recruit a number of agencies (up to five) to provide a full range of design services.
2)Common procurement vocabulary (CPV) 3)Quantity or scopeThe services required are: Graphic design including student & corporate publications and magazines; Email template design including responsive templates; Art working to predefined templates; Illustration; Digital design and Brand consultancy.
N.B. It will not include web services as the University has a contracted supplier for the development and hosting of the Universitys external website and microsites.
Estimated value excluding VAT:
Range: between 1 700 000 and 2 300 000 GBP
4)Indication about different date for duration of contract or starting/completion Starting 2.4.2013. Completion 31.3.2017
5)Additional information about lots
Lot No: 2 Lot title: Uno Design & Branding1)Short descriptionUno has a requirement for the design and production of its marketing and promotional material associated to its bus activities.
2)Common procurement vocabulary (CPV) 3)Quantity or scopeDesign of promotional leaflets and timetable books; Design of website and social media site material; Design of vehicle livery and signage; Design and production of internal promotional material; Design of specifications and layouts for new bus interior; Design mapping for timetable books and website.
Estimated value excluding VAT:
Range: between 200 000 and 400 000 GBP
4)Indication about different date for duration of contract or starting/completion Starting 2.4.2013. Completion 31.3.2017
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Tender documentation is available at https://in-tendhost.co.uk/universityofhertfordshire under the Current Tenders link where you can view the project details. If the tender is of further interest, express an interest in the project and register your organisation with our e-tendering system. Once your registration has been accepted, and you have received your login details by email, you can login to view and download the tender documentation in the My Tenders section of the website.
Upon completion of your tender response this must be uploaded with all the accompanying documentation that has been requested and submitted via the In-Tend e-tendering portal only.
Please note: If you have already registered on the University of Hertfordshire e-tendering portal there is no need to re-register. Simply login using your existing details.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular professionExecution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision:
III.3.2)Staff responsible for the execution of the serviceLegal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated below
1. Cost effectiveness & value for money. Weighting 35
2. Creativity. Weighting 30
3. Client care. Weighting 20
4. Expertise & track record. Weighting 15
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:DS/12004
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentPayable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate18.1.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional informationProspective tenderers must comply with the tender requirements detailed at section III paragraph 2.1 above.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:23.11.2012