Public tender Normanton 2011 "Schools Fruit and Vegetable Scheme Supply". 2011-12-19

"Schools Fruit and Vegetable Scheme Supply".

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Supply Chain
NHS Supply Chain Foxbridge Way, West Yorkshire
WF6 1TL Normanton
UNITED KINGDOM
Telephone: +44 7887527563
E-mail:

Internet address(es):

General address of the contracting authority: www.supplychain.nhs.uk

Address of the buyer profile: Blank

Further information can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

Tenders or requests to participate must be sent to: NHS Supply Chain acting as agent for NHS Business Services Authority
NHS Supply Chain, Foxbridge Way
For the attention of: Buyer
WF6 1TL Normanton
UNITED KINGDOM
Internet address: http://procurement.supplychain.nhs.uk/

I.2)Type of the contracting authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

"Schools Fruit and Vegetable Scheme Supply".

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: "To nominated distributors covering 21 Regional areas throughout England".

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 118 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

A contract for the supply of twelve different fruit and vegetables for consumption by school pupils as part of the Department of Health sponsored "School Fruit and Vegetable Scheme” Fruit Suppliers will be required to deliver fruit and vegetables to regional distributors (who will be appointed following a separate tender process) and who will onward deliver the fruit and vegetables to schools For purposes of organization the supply and distribution areas are divided into 21 different regional areas covering the whole of England.

II.1.6)Common procurement vocabulary (CPV)

15330000, 03221112, 15331000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 118 000 000 GBP for this contract award this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Estimated value excluding VAT: 118 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: "This framework agreement will have the option to extend for a maximum of 24 months in addition to the initial two year period upon review. Extension will be dependent upon annual confirmation from the Department of Health of the continuation of funding for the scheme".

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Apples

1)Short description

Supply of apples under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03222321

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the fruit is available for distribution in each of the 21 Regional areas. NHS SC anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Easy Peel Citrus

1)Short description

Supply of easy peel citrus under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03222200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Pears

1)Short description

Supply of Pears under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03222322

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Bananas

1)Short description

Supply of bananas under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03222111

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Carrots

1)Short description

Supply of carrots under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03221112

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the vegetable is available for distribution in each of the 21 Regional areas. NHS SC anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Carrot: prepared

1)Short description

Supply of carrots: prepared under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

15331000

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the vegetable is available for distribution in each of the 21 Regional areas. NHS Sc anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Tomatoes

1)Short description

Supply of tomatoes under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03221240

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the vegetable is available for distribution in each of the 21 Regional areas. NHS Sc anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8 Lot title: Strawberries

1)Short description

Supply of strawberries under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03222313

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the fruit is available for distribution in each of the 21 Regional areas. NHS Sc anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9 Lot title: Sugar snap peas

1)Short description

Supply of sugar snap peas under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

15331130

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the vegetable is available for distribution in each of the 21 Regional areas. NHS Sc anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 10 Lot title: Raisins

1)Short description

Supply of raisins under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03222115

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable.
Sufficient suppliers will be appointed to each lot to ensure that the fruit is available for distribution in each of the 21 Regional areas. NHS Sc anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 11 Lot title: Prepared Pineapple

1)Short description

Supply of prepared pineapple under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

03222112

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 10 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the fruit is available for distribution in each of the 21 Regional areas. NHS Sc anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 10 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 12 Lot title: Prepared Melon

1)Short description

Supply of prepared melon under the Department of Health’s School Fruit and Vegetable Scheme.

2)Common procurement vocabulary (CPV)

15332180

3)Quantity or scope

Precise quantities are unknown and will also depend on the number of suppliers appointed. Whilst it is anticipated that initial expenditure will be in the region of 8 000 000 GBP for this lot this is approximate only and the values will be to such level as those purchasing under the framework consider necessary to provide suitable requirements.
Sufficient suppliers will be appointed to each lot to ensure that the fruit is available for distribution in each of the 21 Regional areas. NHS Sc anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
Estimated value excluding VAT: 8 000 000,00 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

"Parent company or other guarantees may be required in certain circumstances. Further details will be in the contract documents".

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

"Please see tender documents".

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

"The Contracting Authority reserves the right to require groupings of entities to take a particular form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability".

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/.

Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement-specific information (if required) through the NHS Supply Chain eTendering portal as follows:
Registration:

If not already registered candidates should register on the NHS Supply Chain eTendering portal at http://procurement.supplychain.nhs.uk/.

Expression of interest:
Once registered candidates must express their interest as follows:
Login to the NHS Supply Chain eTendering portal.
Select the NHS Supply Chain link on the Management Console.
Select the "+" symbol to the left of the "My Official Journal European Union Notices". Select the "+" next to "OJEU Notices" and then again when the sign is next to OJEU Notices to make all available notices visible.
Select the required notice by placing the cursor over the name of the notice and then left clicking once on the name.
After reading the notice enable the expression of interest tick-box at the bottom of the notice click on the "Save Details" button and close the form.
Now select the "ISS Communities" tab at the top left of the page. Follow step c above. There should be a "+" next to the notice you expressed the interest in. That will now drop down to "My tenders" or "My PQQ".
The tender or PQQ linked to the OJEU notice will become visible by clicking on the "+" next to the My Tenders or My PQQ link.
For tenders:
Clicking on the tender heading will open the next screen. Look to the middle of the page for a heading called "An eRS data package".

Left click once on the file called eRSXX.ZIP (where XX denotes the tender number) to download the tender package that contains the complete response information. This package must only be opened using the eRS application which can be downloaded from the http://procurement.supplychain.nhs.uk/ website.

Using the eRS application follow the instructions and complete the responses.
The response must be submitted via the internet method as prescribed in the eRS application.
In the event that the notice refers to a PQQ:
Clicking on the name of the PQQ will open a "Pre Qualification Questionnaire" page. Read through and then select "Save Details" at the bottom of the page. The word "Attachment" next to the icon needs to be clicked on and then the attachment window will appear allowing you to respond to the questions and add attachments as required. The response is submitted when the "Save Details" button is clicked. The responses can be submitted as many times as required until the closing time for the event.
Helpdesk.

For any support in submitting your expression of interest or tender response please contact the eTendering Helpdesk at +44 8454687877 or http://procurement.supplychain.nhs.uk/. There are a number of quick help guides available on the portal. Reading these will assistthe supplier in completing and submitting their responses.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: "An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions may also be an option as part of any mini competition process".

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2012 - 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Date: 31.1.2012 - 09:00

Place:

As in abovementioned I.1.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: "Only the NHS Supply Chain contract owner or delegate".

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Please note that the number of maximum suppliers as set out in II.1.4 is provided as an estimate only. Tenderers should refer to section 3.5 of the Invitation to Tender for details of the scores which tenderers will need to obtain in order to be appointed to the Framework Agreement. NHS Supply Chain reserves therefore the right to appoint more suppliers to the Framework Agreement in the event that more than 40 reach the minimum score for appointment which is set out in the ITT.
Sufficient suppliers will be appointed to each lot to ensure that the fruit/vegetable is available for distribution in each of the 21 Regional areas. NHS SC anticipates that a maximum of 40 suppliers will be appointed across the 12 Lots.
The School Fruit and Vegetable Scheme in England is sponsored by the Department of Health and was launched following the ‘Choosing Health’ white paper in 2000.
Initially 42 000 000 GBP of National Lottery money helped develop the Scheme region by region and in January 2004 the Department of Health announced that it would sponsor the Scheme when the Lottery assistance ended in March 2005.
As of March 2010 2 072 342 Key Stage One children in 16 233 establishments consume a portion of fresh fruit or vegetables every day.
The Scheme now covers and NHS Supply Chain supply to over 99 % of all eligible schools / children at Key Stage One (pupils aged between 3 and 6 years old).
The fruit/vegetables that will be required are:
- apple,
- easy peel citrus,
- pear,
- banana,
- carrot,
- carrot prepared,
- tomato,
- strawberry,
- sugar snap peas,
- raisins,
- prepared pineapple,
- prepared melon.
The Framework Agreement will be between NHS Supply Chain and the Supplier however the Supplier will be expected to supply the required fruit and vegetables to the relevant nominated distributor for their regional area (that distributor having been appointed following a separate tender process).
Tenders and all supporting documentation for the contract must be priced in sterling and written in English. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts. NHS Supply Chain is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. NHS Supply Chain reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement process at any time or to procure the subject matter of the contract by alternative means if it appears that it can be more advantageously procured by alternative means. The most economically advantageous or any tender will not automatically be accepted.

All communications must be made through NHS Supply Chain’s eTendering portal at http://procurement.supplychain.nhs.uk/ using the Message Centre facility linked to this particular contract notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Refer to point VI.4.2

Body responsible for mediation procedures

Not applicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: "Any appeals under this process should be addressed to the contact in point I.1.".

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.12.2011

Local authority area

Place

Types of document

"Schools Fruit and Vegetable Scheme Supply".