HBC - Architecture Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Hertsmere Borough Council
Civic Offices, Elastree Way
Contact point(s): Procurement
For the attention of: Andrew Harper
WD6 1WA Borehamwood
United Kingdom
Telephone: +44 2082072277
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Hertsmere Developments Limited
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
HBC - Architecture Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Borough of Hertsmere.
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Borough of Hertsmere.
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 3Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 500 000 GBPII.1.5)Short description of the contract or purchase(s)
Hertsmere Borough Council is seeking a suitably qualified and experienced Architects to undertake work on behalf of the Council.
The successful Contractors will undertake services on a wide range of projects such as Commercial, Residential, Public Realm and Leisure and Community.
The Council has agreed a development programme for a number of sites that it owns, at present it is anticipated that the majority of these will be used for residential development, although there maybe commercial development projects as well. The first sites have a construction value of approximately 2 500 000 GBP -3 000 000 GBP.
Housing
The necessary design advice and support is likely to include:
- Agreeing target mix of dwellings for each site reflective of the Councils development model
- Producing sketch layout proposals for initial consideration by the Council and to amend to reflect feedback.
- Conducting initial consultation with planners and adapting proposals to reflect comments.
- Seek to establish the extent of any specialist reports required in order to prepare a planning submission.
- Liaise with other statutory authorities as appropriate.
- Provide and collate sufficient information for planning submission to include site location plan, site arrangement plan, ,Rights of Way ,general arrangement floor plans, elevations and sections with a design and access statement.
- Where specialist reports are required seek quotations and place orders on behalf of the client.
- Make representation at Committee meetings.
- The architect will be responsible for co-ordination, completion and submission of planning application and liaison with other approved consultants appointed during planning design stage including CDM Co-ordinator
Three Framework contracts will be awarded on a ‘cascade’ system. A preferred Contractor will be appointed who will be offered each assignment, subject to meeting the deadlines of the assignment and demonstrating that they have the necessary skills available to deliver the assignment. If the preferred Contractor is unable to meet these requirements then the assignment with be passed to the second placed Contractor and if they are not able to meet the criteria, the assignment will be passed to the third Contractor.
The successful Contractors will undertake services on a wide range of projects such as Commercial, Residential, Public Realm and Leisure and Community.
The Council has agreed a development programme for a number of sites that it owns, at present it is anticipated that the majority of these will be used for residential development, although there maybe commercial development projects as well. The first sites have a construction value of approximately 2 500 000 GBP -3 000 000 GBP.
Housing
The necessary design advice and support is likely to include:
- Agreeing target mix of dwellings for each site reflective of the Councils development model
- Producing sketch layout proposals for initial consideration by the Council and to amend to reflect feedback.
- Conducting initial consultation with planners and adapting proposals to reflect comments.
- Seek to establish the extent of any specialist reports required in order to prepare a planning submission.
- Liaise with other statutory authorities as appropriate.
- Provide and collate sufficient information for planning submission to include site location plan, site arrangement plan, ,Rights of Way ,general arrangement floor plans, elevations and sections with a design and access statement.
- Where specialist reports are required seek quotations and place orders on behalf of the client.
- Make representation at Committee meetings.
- The architect will be responsible for co-ordination, completion and submission of planning application and liaison with other approved consultants appointed during planning design stage including CDM Co-ordinator
Three Framework contracts will be awarded on a ‘cascade’ system. A preferred Contractor will be appointed who will be offered each assignment, subject to meeting the deadlines of the assignment and demonstrating that they have the necessary skills available to deliver the assignment. If the preferred Contractor is unable to meet these requirements then the assignment with be passed to the second placed Contractor and if they are not able to meet the criteria, the assignment will be passed to the third Contractor.
II.1.6)Common procurement vocabulary (CPV)
71000000, 71221000, 71200000, 71223000, 71240000, 71220000, 71222000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 0 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in the tender document.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender document.
Description of particular conditions: As detailed in the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender document.
Minimum level(s) of standards possibly required: As detailed in the tender document.
Minimum level(s) of standards possibly required: As detailed in the tender document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender document.
Minimum level(s) of standards possibly required:
As detailed in the tender document.
As detailed in the tender document.
Minimum level(s) of standards possibly required:
As detailed in the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HC144
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.11.2016 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.11.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Hertsmere Borough Council
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.10.2016