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16-05 Repair and Maintenance of Air Conditioning and Cooling Systems.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Wolverhampton
MX Building, Camp Street
Contact point(s): Procurement
WV1 1AD Wolverhampton
UNITED KINGDOM
E-mail:

Internet address(es):

General address of the contracting authority: www.wlv.ac.uk

Address of the buyer profile: www.wlv.bravosolution.co.uk

Electronic access to information: www.wlv.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.wlv.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
16-05 Repair and Maintenance of Air Conditioning and Cooling Systems.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: West Midlands.

NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Contract is to cover the repair and maintenance of all air conditioning, cooling and refrigeration plant throughout the University Estate as described within the Specification. From time to time there may be a requirement for upgrading existing systems or the installation of new plant and equipment. All new systems must be backwards compatible.
II.1.6)Common procurement vocabulary (CPV)

45259000, 42512000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The University of Wolverhampton (the ‘University’) (including any entity which from time to time is a subsidiary of the University of Wolverhampton and any entity over which from time to time any of the entities defined in this paragraph either directly or indirectly exercises management or financial control, even though it may own less than (50 %) of the shares and is prevented by law from owning a greater shareholding) wishes to enter into a contract (the ‘Contract’) with a Contractor (the ‘Contractor’) to provide the repair and maintenance of Air Conditioning and Cooling Systems to the University and its Entities. The University is seeking an agreement via Competitive Tenders (‘Tenders’) from suitably qualified organisations (‘Tenderers’) in response to this Invitation to Tender (‘ITT’) for the provision of the aforementioned Services.
 In order to allow this Contract to be used for potential Funded projects we are notifying all tenderers that some works might be subject to part funding by, for example, the European Structural and Investment Funds Growth Programme for England (2014-2020) or any other European Union Funded Programme, or other Funding Body.
 The opportunity will also be available for use by other Public Bodies in Wolverhampton and Partner Authorities in the West Midlands Combined Authority.
 The Contract is to cover the repair and maintenance of all air conditioning, cooling and refrigeration plant throughout the University Estate as described within the Specification. From time to time there may be a requirement for upgrading existing systems or the installation of new plant and equipment. All new systems must be backwards compatible.
 The term of the Contract shall be for a period of 3 years commencing on 1.8.2016 with an optional extension for up to 2 further 12-month periods. The maximum Contract duration is therefore 5 years.
 This requirement is not split into Lots. The need to coordinate the different contractors for the lots could seriously risk undermining the proper execution of the contract.
 The Qualification Assessment is scored on a Pass/Fail basis in accordance with the standard qualification questions implemented by the Crown Commercial Services (CCS)/Cabinet Office and as detailed in the Scoring Methodology (Appendix 1).
 The requirements here include:
 - The Tenderer must have a minimum annual turnover of 1 500 000 GBP.
 - The Tenderer must have a Credit Safe Score of ≥30.
 - The Successful Contractor must have 5 000 000 GBP Public Liability Insurance.
 - The Successful Contractor must have 5 000 000 GBP Employer's Liability Insurance.
 - The Tenderer must be F-Gas Registered.
 - The Tenderer must hold an accredited independent third party certificate of compliance with BS OHSAS 18001 / a relevant Safety Schemes in Procurement (SSIP) certificate.
 - The Tenderer must be a member of the Institute of Refrigeration (or EU Equivalent body).
 - The Tenderer must hold ISO 14001.
 - The Tenderer must hold ISO 9001.
 - The Tenderer must be able to arrive on site within 1 hour of receiving an emergency call-out request.
 - All Engineers must have minimum NVQ Level 2 (or equivalent) and 3 years post-qualification experience.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 1.8.2016. Completion 31.7.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in ITT documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in ITT documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in ITT documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in ITT documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://wlv.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue’ - Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest’ button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) - You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender - Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in ITT documentation.
Minimum level(s) of standards possibly required: As detailed in ITT documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
 As detailed in ITT documentation.
 Minimum level(s) of standards possibly required:
 As detailed in ITT documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
16-05
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.6.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
23.6.2016 - 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
23.5.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 23.6.2016 - 9:00

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 54.
VI.2)Information about European Union funds
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
23.5.2016