WHC - Building Cleaning Contract.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Welwyn Hatfield Borough Council
The Campus
Contact point(s): Procurement
For the attention of: Andrew Harper
AL8 6AE Welwyn Garden City
UNITED KINGDOM
Telephone: +44 1707357371
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
WHC - Building Cleaning Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Borough of Welwyn Hatfield.
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Borough of Welwyn Hatfield.
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Welwyn Hatfield Borough Council (hereinafter referred to as the Council) requires a suitably qualified contractor(s) to undertake office cleaning at sites owned and managed by the Council:
1) Campus West.
2) Campus East.
3) Vineyard Barn.
4) Hazel Grove.
5) Jim MacDonald.
6) Moors Walk.
7) Shoplands.
8) Warden Controlled Sites.
9) Weltech Centre.
10) Hatfield Housing Office.
The tender includes 2 options.
Option 1 - All sites
Option 2 - Removal of Campus West, Vineyard Barn, Hazel Grove and Jim MacDonald Centre and the Weltech Centre
The Council is conducting an internal costing exercise for the sites contained in option 2 and reserves the right to bring the services in house and end the procurement for this option if this is considered economically viable by the Council
The Transfer of Undertaking and and Protection of Employment (TUPE) Legislation is likely to apply to both options.
In accordance with section 53 of the Public Contract Regulations - a full set of tender documents have been provided, but they should not be completed at this stage.
1) Campus West.
2) Campus East.
3) Vineyard Barn.
4) Hazel Grove.
5) Jim MacDonald.
6) Moors Walk.
7) Shoplands.
8) Warden Controlled Sites.
9) Weltech Centre.
10) Hatfield Housing Office.
The tender includes 2 options.
Option 1 - All sites
Option 2 - Removal of Campus West, Vineyard Barn, Hazel Grove and Jim MacDonald Centre and the Weltech Centre
The Council is conducting an internal costing exercise for the sites contained in option 2 and reserves the right to bring the services in house and end the procurement for this option if this is considered economically viable by the Council
The Transfer of Undertaking and and Protection of Employment (TUPE) Legislation is likely to apply to both options.
In accordance with section 53 of the Public Contract Regulations - a full set of tender documents have been provided, but they should not be completed at this stage.
II.1.6)Common procurement vocabulary (CPV)
90910000, 90911100, 90911000, 90911200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As detailed in the tender documents.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.1.2017. Completion 31.12.2018
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As detailed in the PQQ.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As the ITT.
Description of particular conditions: As the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.
Minimum level(s) of standards possibly required: As detailed in the PQQ.
Minimum level(s) of standards possibly required: As detailed in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As detailed in the PQQ / ITT.
As detailed in the PQQ / ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
C727
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.5.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.6.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Welwyn Hatfield Borough Council
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
22.4.2016