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HR, Payroll and Training System Requirements.

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Incommunities Group
The Quays, Victoria Street
For the attention of: Claire Mitcham
BD17 7BN Bradford
UNITED KINGDOM
Telephone: +44 1274257777
E-mail:

Internet address(es):

General address of the contracting authority: www.incommunities.co.uk

Address of the buyer profile: www.incommunities.co.uk

Electronic access to information: www.delta-esourcing.com

Electronic submission of tenders and requests to participate: www.delta-esourcing.com

I.2)Type of the contracting authority
Other: housing association
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
HR, Payroll and Training System Requirements.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services

NUTS code UKE41

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Information technology services.
 Information technology services including the following essential requirements:
 - HR/Payroll must be integrated in 1 system;
 - Lunar payroll (4 weekly pay);
 - Handling complex terms and conditions (ex. Local govt. type terms including grade scales, spinal column points, complex overtime, out of hours, shift, standby payments and allowances, holiday calculations by day and hour, etc.);
 - Complies with legislation (year end, P11ds, etc. with regular automatic updates to accommodate legislative changes such as min. wage, etc.);
 - Local Govt. Pension Scheme capability (LGPS is our designated auto enrolment Pension Scheme);
 - Ability to cope with multiple payrolls and pension schemes;
 - Integrated reporting solutions (complex reporting ability for example: absence management including short, long-term and overall absence by percentage, average days lost to absence per person, average number of periods of absence per person based on full-time equivalent working days available, reasons for sickness absence - reports by whole org., directorate and team);
 - Flexible and scaleable system based on fluctuating number of employees and users.
II.1.5)Common procurement vocabulary (CPV)

72222300

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 266 749,50 GBP

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 60
2. Price. Weighting 40
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 100-182890 of 27.5.2015

Section V: Award of contract

V.1)Date of contract award decision:
30.10.2015
V.2)Information about offers
Number of offers received: 6
Number of offers received by electronic means: 6
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Midland Software Limited
Peterbridge House, 3 The Lakes
NN4 7HB Northampton
UNITED KINGDOM
E-mail:

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 266 749,50 GBP
If annual or monthly value:
Number of years: 5
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=174504887

GO Reference: GO-20151127-PRO-7380356.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Incommunities Group
The Quays, Victoria Street, Shipley
BD17 7BN Bradford
UNITED KINGDOM
E-mail:
Internet address: www.incommunities.co.uk

Body responsible for mediation procedures

Incommunities Group
The Quays, Victoria Street, Shipley
BD17 7BN Bradford
UNITED KINGDOM
E-mail:
Internet address: www.incommunities.co.uk

VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained

Incommunities Group
The Quays, Victoria Street, Shipley
BD17 7BN Bradford
UNITED KINGDOM
E-mail:
Internet address: www.incommunities.co.uk

VI.4)Date of dispatch of this notice:
27.11.2015