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Royal Borough of Kingston Total Facilities and Property Management Project.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Royal Borough of Kingston upon Thames
Guildhall, High Street
For the attention of: Mr Jeff Pike
KT1 1EU Kingston upon Thames
Telephone: +44 2085475018

Internet address(es):

General address of the contracting authority:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Royal Borough of Kingston Total Facilities and Property Management Project.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Whole borough of Kingston upon Thames.

NUTS code UKI2

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The Council is seeking to procure a contract for total facilities and property management services (the Contract) for an initial contract term of 7 years, with the ability to extend by one or more periods up to a further 3 years. The Council intend to include provisions in the contract entitling them to voluntary termination at any time during the contract period. In addition, it is anticipated that the Council will procure a framework agreement (the Framework Agreement) for similar services alongside the Contract which can be called off by the London Borough of Wandsworth, and schools within the Royal Borough of Kingston (the Participating Bodies). The Framework Agreement will last for 4 years and will be negotiated alongside the Contract.
II.1.5)Common procurement vocabulary (CPV)

70330000, 45000000, 50000000, 70000000, 71000000, 90900000, 50700000, 55300000, 70100000, 39100000, 55500000, 55900000, 90500000, 39130000, 45210000, 48420000, 50310000, 50710000, 55320000, 55520000, 64120000, 71250000, 71310000, 50750000, 70220000, 71530000, 71220000, 79710000, 90690000, 80560000, 30192000, 32231000, 35121000, 42933000, 45343000, 55322000, 71241000, 71315000, 55321000, 70332000, 71242000, 71313000, 71324000, 48421000, 50432000, 71251000, 71318000, 71631000, 79716000, 79932000, 72253000, 79715000, 79992000, 90919000, 98341000, 98395000, 79421000, 79711000, 79713000, 79714000, 79993000, 90911000, 90922000, 31625100, 34928470, 42416100, 39515100, 44115811, 44115810, 45112700, 45214200, 45259300, 71314300, 71315100, 71315200, 71317210, 71317100, 71317200, 70332200, 71314200, 71314310, 71315300, 71315400, 72253100, 71314100, 71315210, 79993100, 90911100, 90911200, 90911300, 90919300, 98311200, 98341120, 98351100

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 35
2. Technical. Weighting 65
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2014/S 131-234509 of 11.7.2014

Section V: Award of contract

V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 2
Number of offers received by electronic means: 2
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Cofely Workplace Ltd
Cofely, 6th Floor, Senator House, Queen Victoria Street
EC4V 4DP London

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 24 093 287 GBP
Excluding VAT
Total final value of the contract:
Lowest offer 3 040 651 and highest offer 3 334 205 GBP
Excluding VAT
If annual or monthly value:
Number of years: 7
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

High Court
Royal Courts of Justice, The Strand
WC2A 2LL London

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract (and/or the Framework Agreement) is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the Contract (and/or Framework Agreement) has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No. 5) (as amended) provide for aggrieved parties who have been harmed or at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into, the Court may, depending on the circumstances, award damages, make a deceleration of effectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the Contract may be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: