Cleaning Materials and Catering Disposables including Gloves.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Luton Borough Council
Town Hall, George Street
For the attention of: Christopher Hillyard
LU1 2BQ Luton
UNITED KINGDOM
Telephone: +44 1582546835
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
General public services
Education
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Cleaning Materials and Catering Disposables including Gloves.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Within the Borough of Luton.
Purchase
Main site or location of works, place of delivery or of performance: Within the Borough of Luton.
NUTS code UKH21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Luton Borough Council are inviting bids for the provision of Cleaning Materials and Catering Disposables for its Schools. In addition the provision of Cleaning Materials and Disposable Gloves for some Council Offices, Day Centres and Adult Care Establishments from a date to be arranged for a period of three years with an option to extend a further one year.
There will be 3 separate Lots;
a) Cleaning Materials for Schools;
b) Catering Disposables for Schools;
c) Cleaning Materials and Disposable Gloves for some Council Offices, Day Centres and Adult Care Establishments.
There will be 3 separate Lots;
a) Cleaning Materials for Schools;
b) Catering Disposables for Schools;
c) Cleaning Materials and Disposable Gloves for some Council Offices, Day Centres and Adult Care Establishments.
II.1.6)Common procurement vocabulary (CPV)
39800000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 130 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Cleaning Materials for Schools1)Short description
Cleaning Materials for Schools.
2)Common procurement vocabulary (CPV)
39830000
3)Quantity or scope
Luton Borough Council are inviting bids for the provision of Cleaning Materials for its Schools. The estimated cost is based on one year.
Estimated value excluding VAT: 34 000 GBP
Estimated value excluding VAT: 34 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Supply of Disposables to School Kitchens
1)Short description
Luton Borough Council are inviting bids for the provision of Catering Disposables for its Schools.
2)Common procurement vocabulary (CPV)
18424300
3)Quantity or scope
Please note the estimated cost is based on the value for one year.
Estimated value excluding VAT: 21 000 GBP
Estimated value excluding VAT: 21 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Cleaning Materials and Disposable Gloves for some Council Offices, Day Centres and Adult Care Establishments
1)Short description
Cleaning Materials and Disposable Gloves for some Council Offices, Day Centres and Adult Care Establishments.
2)Common procurement vocabulary (CPV)
39800000
3)Quantity or scope
The value is estimated on one year.
Estimated value excluding VAT: 31 000 GBP
Estimated value excluding VAT: 31 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
The Contracting Authority intends to use an e-Tendering system in this procurement exercise and reserves the right to use a reverse auction.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Enter your correct business and user details
- Note the username you chose and click ‘Save’ when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ ITT to access the content.
- Click the ‘Express Interest’ button at the top of the page.
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only)
- You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender
- Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal: https://procurement.luton.gov.uk and click the link to register
- Accept the terms and conditions and click ‘continue’- Enter your correct business and user details
- Note the username you chose and click ‘Save’ when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ ITT to access the content.
- Click the ‘Express Interest’ button at the top of the page.
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only)
- You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender
- Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the e-Tendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
0766
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 17.9.2015 - 17:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
25.9.2015 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.8.2015