Provision of General Insurance services including related advice, claims handling and loss control services to Staffordshire Housing Association Ltd and subsidiary companies.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Staffordshire Housing Association Ltd and subsidiary companies
308 London Road
Contact point(s): either the person named below, or our consultant (NHF Insurance Services - [email protected])
For the attention of: Tamara Hudson
ST4 5AB Stoke on Trent
UNITED KINGDOM
E-mail: [email protected]
Internet address(es):
General address of the contracting authority: http://www.staffshousing.org.uk
Further information can be obtained from: Further Tender information is available from our E-portal. Details of portal access are available from our Consultant, NHF Insurance Services. Please contact Jeremy Flint by email
Woodlands, Manton Lane, Bedford
Contact point(s): Jeremy Flint, Insurance Risk Consultant, NHF Insurance Services
MK41 7LW Bedford
UNITED KINGDOM
E-mail: [email protected]
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Details of our E-portal are available from our Consultant, NHF Insurance Services. Please contact Jeremy Flint by email.
As I, above
Contact point(s): Jeremy Flint, Insurance Risk Consultant, NHF Insurance Services
As I, above
UNITED KINGDOM
E-mail: [email protected]
Tenders or requests to participate must be sent to: Requests to participate must be sent via our E-portal. Details of portal access are available from our Consultant, NHF Insurance Services. Please contact Jeremy Flint by email.
As Website
Contact point(s): Jeremy Flint, Insurance Risk Consultant, NHF Insurance Services
As Website
UNITED KINGDOM
E-mail: [email protected]
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of General Insurance services including related advice, claims handling and loss control services to Staffordshire Housing Association Ltd and subsidiary companies.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Focussed around the Office and properties in Stoke on Trent, plus other areas that are necessary to fulfil the Contract.
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Focussed around the Office and properties in Stoke on Trent, plus other areas that are necessary to fulfil the Contract.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Insurance, related advice, claims management and loss control services for Property, Legal Liability and other General Insurance (non-life) risks, as required by Staffordshire Housing Association Ltd for a period of three years (or periods of insurance) commencing 31.10.2015, with the option to extend by up to two further years (or periods of insurance).
The Contract may also include Engineering Insurance and Inspection Services.
The Tender procedure will be conducted using the Competitive Process with Negotiation.
The Contracting Authority reserves the right to award the Contract on the basis of the initial Tenders without conducting negotiations.
The Contract may also include Engineering Insurance and Inspection Services.
The Tender procedure will be conducted using the Competitive Process with Negotiation.
The Contracting Authority reserves the right to award the Contract on the basis of the initial Tenders without conducting negotiations.
II.1.6)Common procurement vocabulary (CPV)
66510000, 66519200, 66516400, 66515411, 66513200, 66512100, 66513100, 66515000, 66516500, 66515200, 66516000, 66515100, 66515410, 66517300, 66518100, 66518000, 66519500, 66514110, 66516100, 71631100, 71631000, 71630000, 71330000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Non life Insurance services and related services.
Where the respondent is an insurance Broker, it may choose to place the insurance(s) required with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.
Staffordshire Housing Association Ltd will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or three periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.
Where the respondent is an insurance Broker, it may choose to place the insurance(s) required with different insurers at its discretion, but full details of the risk carrier(s) will be required, for evaluation purposes.
Staffordshire Housing Association Ltd will consider entering into Long Term Agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or three periods of insurance), with an option to extend the award period by up to 2 further years, subject to satisfactory service, performance and cost.
II.2.2)Information about options
Options: yes
Description of these options: Staffordshire Housing Association Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for 3 years (or three periods of insurance), with an option to extend the award period subject to service, performance and cost.
Description of these options: Staffordshire Housing Association Ltd will consider entering into Long Term Agreements with the bidder and/or the bidder's proposed Risk Carriers for 3 years (or three periods of insurance), with an option to extend the award period subject to service, performance and cost.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 31.10.2015. Completion 30.10.2018
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As stated in Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in Tender Documents.
Description of particular conditions: As stated in Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Potential suppliers will be required to provide an overview of similar services provided to property owners, public sector organisations, social landlords or other relevant organisations over the past 5 years, including details of three clients that received similar services.
Potential suppliers will be required to evidence regulation by the FCA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.
Potential suppliers will be required to evidence regulation by the FCA or other appropriate regulatory authority indicating the types of insurance/service the bidder is authorised to arrange or provide.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The tender PQQ documents will require providers to produce financial information in relation to the type of services offered, including but not limited to a Dunn Bradstreet, Experian or similar report, or three years reports and accounts.
Minimum level(s) of standards possibly required: A minimum financial rating of A- from Standard Poor's, or an equivalent rating Agency will be required of all risk carriers.
Minimum level(s) of standards possibly required: A minimum financial rating of A- from Standard Poor's, or an equivalent rating Agency will be required of all risk carriers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
The tender will require potential providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.
The tender will require potential providers to detail their relevant professional experience, resource, skills, qualifications and quality control practices.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: For Insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Prudential Regulation Authority, the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.
Reference to the relevant law, regulation or administrative provision: For Insurance services, Insurers authorised under the Financial Services and Markets Act 2000, Insurance Companies Act 1982 (and any other statutory modifications thereof) and regulated by the UK Prudential Regulation Authority, the UK Financial Conduct Authority, or equivalent in another member state of the European Economic Area. Insurance Brokers registered with and regulated by the Financial Conduct Authority.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: This will be a two stage Tender using the Competitive Procedure with Negotiation, including a PQQ (Pre-qualifiation Questionnaire) stage. For reasons of confidentiality, full ITN tender documentation will be made available only to potential Bidders that meet minimum requirements at the PQQ stage. Sufficient detail will be included in the PQQ documentation for bidders to consider their participation in this process. Bidders failing to meet required minimum standards at selection (PQQ) stage will be rejected. Bidders meeting the required standards at PQQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITN stage.
Objective criteria for choosing the limited number of candidates: This will be a two stage Tender using the Competitive Procedure with Negotiation, including a PQQ (Pre-qualifiation Questionnaire) stage. For reasons of confidentiality, full ITN tender documentation will be made available only to potential Bidders that meet minimum requirements at the PQQ stage. Sufficient detail will be included in the PQQ documentation for bidders to consider their participation in this process. Bidders failing to meet required minimum standards at selection (PQQ) stage will be rejected. Bidders meeting the required standards at PQQ stage will be ranked according to the highest score achieved and may be rejected in reverse order to achieve our maximum number of operators for the ITN stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 31.7.2015 - 09:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.7.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
7.8.2015
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All respondents will be required to detail your proposed insurance wordings and provide details of relevant experience of all account servicing, claims handling and risk management staff.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The High Court of England and Wales
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will enter into this contract following a 10 calendar day standstill period starting on the day after the notification of the result. The Public Contracts Regulations 2015 (as amended) (The Regulations) provide for aggrieved Parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.3)Service from which information about the lodging of appeals may be obtained
The Cabinet Office
UNITED KINGDOM
VI.5)Date of dispatch of this notice:
30.6.2015