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Family Group Conference Service.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 4 Core 4 Civic Offices, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
Telephone: +44 2392688235
E-mail: [email protected]

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Family Group Conference Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services

NUTS code UKJ31

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Portsmouth City Council - the ‘Council’ - has awarded a contract to provide a minimum of 85 Family Group Conferences (FGC) a year for service users identified by the Council. An FGC is a meeting that brings together friends and extended family in a situation where there is a problem in a family, usually involving a child and helps them to create their own plan to prevent the need for long term local authority care and to promote the right of the child to remain within their own family (if it is safe to do so) and negate the need for accommodation. Additionally, 20 specialist adoption FGCs will be required in the first year only, for a minimum total of 105 in year 1 and a minimum of 85 in each subsequent year.
The contract commenced on 1.4.2014 and will run for an initial term of 3 years but is extendable, in increments to be agreed, to a total maximum duration of 5 years, subject to performance and agreement of both parties.
The value of the contract is approximately £95,000 in the first year and approximately 80 000 GBP per annum thereafter making a total maximum contract value of 415 000 GBP if the extension options are taken up in full.
II.1.5)Common procurement vocabulary (CPV)

85311300, 85312300, 85312310, 85312320, 85320000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 415 000 GBP

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 70
2. Cost. Weighting 30
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 143-249160 of 23.7.2013

Contract notice

Notice number in the OJEU: 2013/S 202-349934 of 17.10.2013

Section V: Award of contract

Contract No: 1
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 3
Number of offers received by electronic means: 3
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Daybreak Family Group Conferences
Unit 4, Vicarage Farm Business Park, Winchester Road, Fair Oak
E-mail: [email protected]
Telephone: +44 2380696644
Internet address:
Fax: +44 2380696655

V.4)Information on value of contract
Total final value of the contract:
Value: 415 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The services under this contract are Part B services for the purpose of the Public Contracts Regulations 2006. The Contracting Authority has chosen to advertise this contract OJEU voluntarily, in accordance with the spirit of the EU public procurement regime and to conduct the process in an open and fair manner so as to increase competition. The submission of this notice and any subsequent advertisement of the contract is not an indication that the Contracting Authority considers itself bound by the provision in the regulations that are applicable to Part A.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: