The River Lugg Internal Drainage Board Watercourse Maintenance Contract.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The County of Herefordshire District Council
Plough Lane
Contact point(s): Hoople Procurement
For the attention of: John Francis
HR4 0LE Hereford
UNITED KINGDOM
Telephone: +44 1432260000
E-mail: [email protected]
Internet address(es):
General address of the contracting authority: http://www.herefordshire.gov.uk
Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0142
Electronic access to information: https://tenders.herefordshire.gov.uk/SupplierPortal/
Electronic submission of tenders and requests to participate: https://tenders.herefordshire.gov.uk/SupplierPortal/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The River Lugg Internal Drainage Board Watercourse Maintenance Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Herefordshire.
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Herefordshire.
NUTS code UKG11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The River Lugg Internal Drainage Board is seeking a single provider to deliver the River Lugg Internal Drainage Board Watercourse Maintenance Contract. The successful provider would be responsible for water level management and watercourse management in defined geographical areas within Herefordshire which encompasses low-lying land within the catchment areas of the Rivers Lugg, Arrow and Frome. The rateable area comprises 11,130 ha with 210 km of scheduled smaller tributary watercourses, most of which are subject to regular maintenance with others receiving attention on a less regular basis.
II.1.6)Common procurement vocabulary (CPV)
45246410
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 700 000 and 1 000 000 GBP
Range: between 700 000 and 1 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2015. Completion 31.3.2022
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment and the payment terms and conditions will be set out in the Contract Agreement and also the Payment mechanism.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority will consider bids from companies or from consortia/joint ventures. However, legal entities must be formed prior to contract award. The Council reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party under takes joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Provider will be required to actively participate in the economic and social regeneration of Herefordshire (as the place of primary delivery). This will include working with local communities to stimulate the local economy, developing supply chain opportunities, apprenticeships and training initiatives.
The Provider will also be required to meet environmental performance requirements and to this end, the contract will contain performance conditions that will relate to economic, social, community focused service delivery and environmental considerations.
Description of particular conditions: The Provider will be required to actively participate in the economic and social regeneration of Herefordshire (as the place of primary delivery). This will include working with local communities to stimulate the local economy, developing supply chain opportunities, apprenticeships and training initiatives.
The Provider will also be required to meet environmental performance requirements and to this end, the contract will contain performance conditions that will relate to economic, social, community focused service delivery and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 25 (2) of the UK Public Contract Regulations 2006 (SI 2006 No.5).
Will be detailed in a pre-qualification questionnaire and in accordance with Regulation 25 (2) of the UK Public Contract Regulations 2006 (SI 2006 No.5).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates: As defined in the Pre-Qualification Documents.
Objective criteria for choosing the limited number of candidates: Objective criteria for choosing the limited number of candidates: As defined in the Pre-Qualification Documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Cost. Weighting 30
2. Quality. Weighting 70
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
20.10.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
11.11.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The Council reserves the right not to proceed or not to award a contract for the whole or part of this proposed procurement. Neither the Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract.
Local Authorities (as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (as amended)and their statutory successors and organisations created as a result of re-organisation or organisational changes).
The Invitation to Tender documents will be available in electronic format. Please follow the URL below to the Councils e-sourcing system Proactis to register your interest; access documents and submit a response to the ITT. Organisations wishing to participate in this procurement must first register their interest via this link.
Local Authorities (as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (as amended)and their statutory successors and organisations created as a result of re-organisation or organisational changes).
The Invitation to Tender documents will be available in electronic format. Please follow the URL below to the Councils e-sourcing system Proactis to register your interest; access documents and submit a response to the ITT. Organisations wishing to participate in this procurement must first register their interest via this link.
https://tenders.herefordshire.gov.uk/SupplierPortal/
The Proactis support team can be contacted at [email protected] or via +44 1432261617(UK).
(MT Ref:140189)VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Herefordshire Council
Plough Lane
HR4 0LE Hereford
UNITED KINGDOM
E-mail: [email protected]
Telephone: +44 1432260000
Internet address: https://www.herefordshire.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contacting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.9.2014