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Digitisation of Records - 3145/14.

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicestershire County Council
c/o ESPO, Barnsdale Way, Grove Park, Enderby
Contact point(s):
LE19 1ES Leicester
Telephone: +44 1162657926
Fax: +44 1162944399

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Digitisation of Records - 3145/14.
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services

NUTS code UKF22

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
ESPO on behalf of Leicestershire County Council is seeking to appoint a suitably experienced organisation to create digital copies of records held by Leicestershire County Council and to have these records available to be researched by the general public through an internet portal. The requirement is service concession contract. The successful Provider will be required to scan, digitise, transcribe, index, audit, web-host and market parish and other archival records belonging to Leicestershire County Council. The digital records will then be hosted on a website set up and maintained by the Provider which will then charge members of the public for access to these digitised records. The County Council will expect the Provider to pay royalties to the County Council in relation to the public use of the archives. At the end of contract period all materials, including metadata, copyright, digitised images and Intellectual Property rights will remain in the sole ownership of Leicestershire County Council. Further details will be set out in the documents to be issued with the Invitation to Tender.
In order to express an interest in tendering, please email your request to: quoting ESPO reference number 3145/14.


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

72252000, 92500000, 79999100

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

To view this notice, please click here:

GO Reference: GO-2014217-PRO-5466873.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: