By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Provision of Services for the Inspection of Mine Entries.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Coal Authority
200 Lichfield Lane
For the attention of: Steve Pilsworth
NG18 4RG Mansfield
UNITED KINGDOM
Telephone: +44 1623637209
E-mail:
Fax: +44 1623622072

Internet address(es):

General address of the contracting authority: www.coalgov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Environment
Other: Provision of service and information in respect of past coal mining
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Services for the Inspection of Mine Entries.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Within the Coalfield Regions of the UK (England, Scotland and Wales).

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators

Duration of the framework agreement

Duration in months: 24
II.1.5)Short description of the contract or purchase(s)
Services are required that can provide adequate resources for the inspection of mine entries across the coalfield areas for 20 000 inspections a year. The service provider must have witin itself sufficient succession planning, and personel development to achieve the contract term of 2 years with an option to extend for 2 further 12 month periods. The contract shall commence at 00:00 hours on 1.4.2014 until 23:59 hours on 31.3.2016, with the option to extend a further 2 12 month periods.
II.1.6)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Provide mines entry inspection services throughout the coalfield areas of the Unite Kingdom
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: East Of Scotalnd
1)Short description
To provide the provision of Mines entry inspection services.
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To provide mines entry inspection services for the east of scotalnd UK coalfield
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 2 Lot title: West of Scotland
1)Short description
To provide mines entry inspection services for the West of Scotland
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To provide mines entry inspection services for the West of Scotland
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Northumberland, Durham & Cumbria
1)Short description
To provide mines entry inspection services for Northumberland, Durham and Cumbria.
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To provide mines entry inspection services for Northumberlad, Durham & Cumbria
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Somerset, South Gloucestershire & Bristol area
1)Short description
To provide mines entry inspection services for Somerset, Soputh Gloucestershire & the Bristol area
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To provide mines inspection services to Somerset, South Gloucestershire and the Bristol area.
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: North Wales, Cheshire and Lancashire
1)Short description
To provide mines entry inspection services for North Wales, Cheshire and Lancashire
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To provide mines entry inspection services for North Wales, Cheshire and Lancashire
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 6 Lot title: North & West Yorkshire
1)Short description
To provide mines inspection services for No0rth and West Yorkshire
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To provide mines inspection services for North & West Yorkshire
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 7 Lot title: South Yorkshire, Nottinghamshire, Derbyshire and Leicestershire
1)Short description
To supply mines entry inspection service for South Yorkshire, Nottinghamshire, Derbyshire and Leicestershire.
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To supply mines entry inspection service for South Yorkshire, Nottinghamshire, Derbyshire, and Leicestershire
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 8 Lot title: Staffordshire, Shropshire, West Midlands, Warwickshire, Herefordshire and Worcestershire
1)Short description
To supply mines entry inspection service for West Midlands, Warwickshire, Herefordshire and Worcestershire
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To supply mines entry inspection service for West Midlands, Warwickshire, Herefordshire and Worcestershire
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 9 Lot title: South Wales, Pembrokeshire and North Gloucestershire
1)Short description
To supply mines entry inspection service for South Wales, Pembrokeshire and North Gloucestershire
2)Common procurement vocabulary (CPV)

79420000, 79994000, 79421100, 79417000, 71317000

3)Quantity or scope
To supply mines entry inspection service for South Wales, Pembrokeshire and North Gloucestershire
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2016
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The main financing and payment arrangements will be set out in the tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where the affairs are being administered by the court, where the operator has entered into an arrangement with creditors, where it has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of brankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceeding under national laws and regulations; (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provision of the country of any offence concerning its professional conduct; (d) has been
guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which it established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying information required under this Section or has not
supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3 (1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the
financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/ECC of 10 June 1991 on prevention of the use of the financial system for the
purpose of money laundering.

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://coal.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of 3 years accounts, where publication of the accounts is required under the law of the country in which the economic operator is established; (c) a statement of the undertaking's overall turnover and where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available depending on the date on which

the undertaking was set up or the economic operator started trading. See relevant tender Questionnaire available from http://www.coal.bravosolution.com

Minimum level(s) of standards possibly required: As detailed in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:

Information and formalities necessary required on technical abd professional ability for evaluation for delivery of the services covering skills, efficiency, experience and reliability. See the relevant Questionnaire available from http://www.coal.bravosolution.com

Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 50

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CA18/02419
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.3.2014 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.3.2014 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
5.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate the required 10 calendar day standstill period at the award of the contract. Additional information should be requested from the address stated in part 1.1. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5 and the Public Contracts (Ammendment) Regs 2009 (SI 2009/292) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland)
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
5.2.2014