Council Run Day Opportunities for Adults with Disabilities.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Herefordshire Council
Brockington, 35 Hafod Road
For the attention of: Joanne Parkes-Newton
HR1 1SH Hereford
UNITED KINGDOM
Telephone: +44 7590266515
E-mail:
Internet address(es):
General address of the contracting authority: https://beta.herefordshire.gov.uk/business-and-employment/tenders-and-contracts/commissioning-and-procurement/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Council Run Day Opportunities for Adults with Disabilities.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the County of Herefordshire.
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the County of Herefordshire.
NUTS code UK,UKG11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Herefordshire Council (‘the Council') will be requesting Tenders which cover the management of the provision of Day Opportunities Services for Adults with Disabilities which are currently run by the Council (‘the Services'), which will be commissioned from the date of the Contract award(s). This procurement does not cover day opportunities managed on behalf of the Council by contracted partners, (as these services will be / may be the subject of a separate procurement(s)). However, this specification does include the scope to transform or commission further services via the Contract(s). The Council reserves the right to commission other services within the scope of the CPV codes listed in this notice ('Non-Core Services'). (However, please note that the Council may also include the potential to commission the Services during the life of other linked NSI procurements for Adult Health and Social Care Services, as detailed in the PIN 2013/S 154 26863 published on TED on the 9.8.2013. The contracts for which are generally commencing on the 31.3.2014). In reserving the right to commission services within the scope of the CPV codes listed within this Notice, the Council wishes to retain the flexibility to cope with future changes in service requirements and strategic direction, such as progression towards becoming a commissioning authority, which will involve increased private sector provision of services currently provided by the Council and other partners / providers.
II.1.6)Common procurement vocabulary (CPV)
85000000, 75200000, 85300000, 85323000, 98300000, 98330000, 98340000, 85312300, 85312400, 85312100, 85312500, 85310000, 85320000, 92000000, 98000000, 98336000, 80400000, 80520000, 80530000, 80570000, 85312000, 85311200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Council is seeking Tenders in respect of the operation of Services from 4 existing Service Centres which have been divided into 4 lots. Whilst the Council is not being prescriptive in terms of the Services to be provided from the Service Centres, these Services must satisfy the Council's required outcomes and commissioning principles. Details of the existing Services which are being provided from the Service Centres are included within the Tender Documents for reference. Tenderers may replicate existing Services or propose new Services. The greater proportion of people attending these Services have a learning disability (although some people do not).
The commissioning objectives in respect of the Services are based on a model of reablement fror everyone: to help people to do as much as for themselves as they can, for as long as they can, using the skills of the Council's staff and contracted partners.
The general commissioning principles in respect of the NSI procurements are:
- maintaining the delivery of essential services;
- ensuring safeguarding and enabling the delivery of high service standards and quality;
- taking account of user and carer experience and providing high levels of customer satisfaction;
- promotion of choice and control with a range of access routes for personal budgets;
- achieving service delivery which is responsive to local needs and priorities;
- the achievement of continuous improvement; process efficiencies and reductions in overall costs;
- incorporation of flexibility into contracting arrangements to ensure flexibility to meet any future changes in service needs;
- contributing to the regeneration of the economy and social capital in Herefordshire, including appropriate access to jobs; training and staff development opportunities;
- use of delivery methods which seek to reduce the environmental impacts of the Service.
Such initiatives across all potential contracts should seek to further the Council's objectives as set out within the Council's Corporate Plan. Further information on Adult Social Care in Herefordshire can be found the following link:
Spend within this Contract is broadly estimated on expenditure of 963K GBP per annum across the 4 lots (app. 1M GBP per annum for the purposes of calculating the broad range of anticipated value as set out below), however the Council is looking to appoint a Provider who through innovation, is able to produce efficiencies and budgetary reductions. The value of the contract is estimated at between 500K GBP and 1.5M GBP per annum. The lower estimate is based on an initial period of 3 years including an allowance for reduced expenditure which may be the sole or combined result of efficiencies and innovation and / or any unforeseen reduction in budgetary expenditure or any decrease in direct spend by the Council (such as for example via an increased uptake in personal budgets).
The upper estimate is based on the maximum term of 5 years. However, an additional allowance of 500K GBP per annum has been included in respect of the upper estimate to allow for any unforeseen increase in the amount of Services purchased and for the commissioning of any additional service. Therefore the upper value range stated in this notice is made up from the combined effect of the estimated expenditure (approx 1M GBP per annum) plus (500K GBP per annum) for any additional allowances, so producing a predicted maximum over the 5 year maximum life of the Contract of 1.5M GBP x 5 years: 7.5M GBP. Tenderers should note that the upper and lower values expressed here represent the range of expenditure that may occur, not that is necessarily likely to occur and levels of expenditure within the Contract are not guaranteed.
The Provider will be required to participate in the economic and social regeneration of Herefordshire (as the place of primary service delivery). This will include working with Service User groups to assure that Service delivery meets local needs and priorities.
Services will be principally carried out within Herefordshire. The Provider will be expected to provide effective contract management including process visibility; efficiency reporting and bespoke management information plus costs transparency. The Provider will also need to comply with the policies of the Council.
Estimated value excluding VAT:
Range: between 1 500 000 and 7 500 000 GBP
The commissioning objectives in respect of the Services are based on a model of reablement fror everyone: to help people to do as much as for themselves as they can, for as long as they can, using the skills of the Council's staff and contracted partners.
The general commissioning principles in respect of the NSI procurements are:
- maintaining the delivery of essential services;
- ensuring safeguarding and enabling the delivery of high service standards and quality;
- taking account of user and carer experience and providing high levels of customer satisfaction;
- promotion of choice and control with a range of access routes for personal budgets;
- achieving service delivery which is responsive to local needs and priorities;
- the achievement of continuous improvement; process efficiencies and reductions in overall costs;
- incorporation of flexibility into contracting arrangements to ensure flexibility to meet any future changes in service needs;
- contributing to the regeneration of the economy and social capital in Herefordshire, including appropriate access to jobs; training and staff development opportunities;
- use of delivery methods which seek to reduce the environmental impacts of the Service.
Such initiatives across all potential contracts should seek to further the Council's objectives as set out within the Council's Corporate Plan. Further information on Adult Social Care in Herefordshire can be found the following link:
https://www.herefordshire.gov.uk/transformingadultsocialcare
The Council is seeking to award and mobilise Contract(s) for the Services (at the latest) by the 2.6.2014. Provider(s) are sought who can achieve the mobilisation timescales outlined in the ITT (however the Council reserves the right to substitute an earlier or a later date of contract commencement). The Services are currently provided via an in-house service. TUPE will (or at least is highly likely) to apply to the Council employees who currently work within the Services. TUPE labour data will be provided within the tender documents.Spend within this Contract is broadly estimated on expenditure of 963K GBP per annum across the 4 lots (app. 1M GBP per annum for the purposes of calculating the broad range of anticipated value as set out below), however the Council is looking to appoint a Provider who through innovation, is able to produce efficiencies and budgetary reductions. The value of the contract is estimated at between 500K GBP and 1.5M GBP per annum. The lower estimate is based on an initial period of 3 years including an allowance for reduced expenditure which may be the sole or combined result of efficiencies and innovation and / or any unforeseen reduction in budgetary expenditure or any decrease in direct spend by the Council (such as for example via an increased uptake in personal budgets).
The upper estimate is based on the maximum term of 5 years. However, an additional allowance of 500K GBP per annum has been included in respect of the upper estimate to allow for any unforeseen increase in the amount of Services purchased and for the commissioning of any additional service. Therefore the upper value range stated in this notice is made up from the combined effect of the estimated expenditure (approx 1M GBP per annum) plus (500K GBP per annum) for any additional allowances, so producing a predicted maximum over the 5 year maximum life of the Contract of 1.5M GBP x 5 years: 7.5M GBP. Tenderers should note that the upper and lower values expressed here represent the range of expenditure that may occur, not that is necessarily likely to occur and levels of expenditure within the Contract are not guaranteed.
The Provider will be required to participate in the economic and social regeneration of Herefordshire (as the place of primary service delivery). This will include working with Service User groups to assure that Service delivery meets local needs and priorities.
Services will be principally carried out within Herefordshire. The Provider will be expected to provide effective contract management including process visibility; efficiency reporting and bespoke management information plus costs transparency. The Provider will also need to comply with the policies of the Council.
Estimated value excluding VAT:
Range: between 1 500 000 and 7 500 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial term of the Contract(s) will be 3 years, subject to continual performance satisfaction. In addition, the Contract(s) will include an option to extend the contract by a period not exceeding in total 2 years, making a total Maximum term of 5 years (for example 3 year initial period plus 2 extensions of 1 year each).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
Description of these options: The initial term of the Contract(s) will be 3 years, subject to continual performance satisfaction. In addition, the Contract(s) will include an option to extend the contract by a period not exceeding in total 2 years, making a total Maximum term of 5 years (for example 3 year initial period plus 2 extensions of 1 year each).
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Starting 2.6.2014. Completion 31.5.2019
Information about lots
Lot No: 1 Lot title: Leominster (Marshfields Service)1)Short description
A service supporting people with a range of support needs. Projects are currently located within the community, spread over 5 sites. For further details please see the tender documents.
2)Common procurement vocabulary (CPV)
85000000, 75200000, 85300000, 85310000, 85312100, 85312000, 85312300, 85312400, 85312500, 80400000, 80520000, 80530000, 80570000, 92000000, 98000000, 98300000, 98330000, 98336000, 85311200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Ross on Wye (Ryefields Service)
1)Short description
A service which supports people with a learning disability located within the South of the County of Herefordshire (based at Ross on Wye) and spread over three sites. For further details please see the tender documents.
2)Common procurement vocabulary (CPV)
85000000, 75200000, 85300000, 85323000, 98300000, 98330000, 98340000, 85312300, 85312400, 85312100, 85310000, 85312500, 92000000, 98336000, 80520000, 80530000, 80570000, 80400000, 85311200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Hereford City (St Owen's)
1)Short description
Based in the city of Hereford (operating over three sites), the service supports people with complex needs. Please see tender documents for further details.
2)Common procurement vocabulary (CPV)
85000000, 75200000, 85300000, 85323000, 98300000, 98330000, 98340000, 85312300, 85312400, 85321000, 80570000, 85312100, 85310000, 85312000, 85312500, 85320000, 92000000, 98336000, 80400000, 80520000, 80530000, 85311200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Hereford City (Widemarsh Service)
1)Short description
This service is based within the city of Hereford and provides support to people with a learning disability. Please see tender documents for further details.
2)Common procurement vocabulary (CPV)
85000000, 75200000, 85300000, 85323000, 98300000, 98330000, 98340000, 85312300, 85312400, 85312100, 85310000, 85311200, 85312000, 85312500, 85320000, 98336000, 92000000, 80400000, 80520000, 80530000, 80570000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
These may be required. Details are provided in the Tender Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details are provided in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Council reserves the right to require groupings of Providers to take a particular legal form or to require a single Provider to take primary liability or to require that each party undertakes joint and several liability irrespective of the form of the vehicle to be established.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the tender documents.
Providers will need to be registered with any relevant accreditation / certification schemes during the lifetime of the Contract(s).
Description of particular conditions: As detailed within the tender documents.
Providers will need to be registered with any relevant accreditation / certification schemes during the lifetime of the Contract(s).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documents.
As set out in the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
As set out within the Proactis System.
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 154-268634 of 9.8.2013
Other previous publications
Notice number in the OJEU: 2013/S 186-320913 of 25.9.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 17.3.2014
Place:
Tenders will be opened by authorised officers of the Council on the 17.3.2014.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: From 24 months to 54 months from the date of award of Contract.
Estimated timing for further notices to be published: From 24 months to 54 months from the date of award of Contract.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Council reserves the right not to proceed or not to award a contract(s) for the whole or part of this proposed procurement. Variants will be accepted if accompanied by a compliant tender. Neither the Council nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing an interest or tendering for this contract(s).
Tender documents will be available in electronic format on the day of publication of this notice (latest time of publication should be 2pm however the documents may be available from 10:00 am). Please follow the URL below to the Council's e-sourcing system Proactis to register your interest; access documents and submit a response. Organisations wishing to participate in this procurement must first register their interest via this link.
As this is a Part B Service, this contract notice has been published voluntarily.
Tender documents will be available in electronic format on the day of publication of this notice (latest time of publication should be 2pm however the documents may be available from 10:00 am). Please follow the URL below to the Council's e-sourcing system Proactis to register your interest; access documents and submit a response. Organisations wishing to participate in this procurement must first register their interest via this link.
https://tenders.herefordshire.gov.uk/SupplierPortal/
The Proactis support team can be contacted at or via +44 1432261617 (UK).
All enquiries should in the first instance be directed via the Proactis system: any enquiries and requests for support in relation to the Proactis system should be directed via the Proactis support team above.As this is a Part B Service, this contract notice has been published voluntarily.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will incorporate a standstill period at the point information on the award of the Contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.2.2014