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Off Site Document Storage.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

General Medical Council (GMC)
3 Hardman Street
Contact point(s): Procurement
For the attention of: Chris Park
M3 3AW Manchester
Telephone: +44 1619236360
Fax: +44 8453570025

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority
Other: Health Regulator
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Off Site Document Storage.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: All GMC Offices.

NUTS code UK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The GMC currently stores 33,600.15 cubic feet of material off site in over 27000 boxes. The majority of the collection is paper based and indexed at file level and includes over 150000 indexed records managed through the GMC's Records Management and automated requesting system. We also have a small quantity of magnetic media and x rays that require suitable conditions for storage.
Deliveries are required twice daily to an agreed timescale, approximately between 9:00 - 10:00 and 12:00 - 13:00.
We also have an occasional requirement for rush orders to be delivered within two hours of the request acknowledgement.
Collections are required every 1 - 2 days.
Other requirements include meeting the GMC's information security requirements and adherence to relevant standards, regulations and legislation; including data protection and fire safety.
The GMC may also have a future requirement for occasional secure off-site disposal of material.
II.1.5)Common procurement vocabulary (CPV)


II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Operational proposal. Weighting 50
2. Ability to add value. Weighting 10
3. Account management. Weighting 10
4. Financial proposal. Weighting 30
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2013/S 95-162262 of 17.5.2013

Section V: Award of contract

Lot title: Off Site Document Storage
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Cintas Document Management Uk Limtied
Bowman House, 49 Mabgate
LS9 7DR Leeds

V.4)Information on value of contract
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(MT Ref:110479)
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: