Provision of Publishing Distribution Contract.
Contract award notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
English Heritage
The Engine House, Fire Fly Avenue
For the attention of: John Hudson, Head of Publishing
SN2 2EH Swindon
UNITED KINGDOM
Telephone: +44 1793414453
E-mail:
Fax: +44 1793414453
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Provision of Publishing Distribution Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
NUTS code
Service category No 27: Other services
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Storage and warehousing services. Storage and retrieval services. English Heritage Publishing (EHP) publishes books in the fields of archaeology, architectural history and illustrated heritage for professional, academic and adult general interest markets. It is the commercial publishing arm of English Heritage, the government's statutory advisor on the built environment. This contract covers storage, distribution, invoicing and credit collection of these priced publications only.
We require our distributor to receive orders from the book trade under the industry-wide Teleordering system and by other means including email, phone, fax and post, and to supply within credit policies and terms of supply which are reasonable for the markets concerned. The distributor should participate in industry-wide electronic trading and marketing initiatives which are used within the book trade. The largest customers are book wholesalers and retailers within the UK, with a small but increasing number of direct sales to end-users and to the international book trade, mainly to Western Europe and Australia. Bulk delivery of books to the North American distributor are made to their UK shipper every 3-4 weeks, and supplied on a gratis basis. These are invoiced subsequently by English Heritage. Gratis deliveries are also made every 2 weeks to the warehouse supplying English Heritage shops.
The main category of books covered by this tender are titles commissioned by EHP which occupy pages 1- 42 of the 2011 EHP catalogue. These are sold mainly through the book trade, and carry retail prices from GBP 7,99 to GBP 100. There are approximately 150 live titles, and 10 new titles were published in 2010/11. Typical print runs are in the range of 500-2000, although there are specialist print on demand titles which are replenished in quantities as low as 5 on occasion. There is also limited book trade involvement with the guide books to English Heritage properties, although most sales are at EH sites and storage and distribution for these are handled under the current retail warehousing contract.
The business is not highly seasonal, although there are modest peaks in spring at the start of the tourist season, and in the approach to Christmas.
The Contract is due to commence on 1.7.2012 and the contract period will be for 4 years with the option to extend for a further 1 year at the discretion of English Heritage.
As a public body, English Heritage takes a rigorous approach to stock management and requires good control of inventory and regular stock checks. A high level of customer service is required, with efficient collection of payments owed, and good levels of reporting. In our distributor, we seek a business partner who will not only provide these functions effectively with value for money, but using their experience and initiative will work with us to improve and grow our business.
More detailed information about stockholding, business volumes and transactions, the customer base, and copies of the EHP catalogue, will be sent to those who respond to this notice as part of the Prequalification Questionnaire.
We require our distributor to receive orders from the book trade under the industry-wide Teleordering system and by other means including email, phone, fax and post, and to supply within credit policies and terms of supply which are reasonable for the markets concerned. The distributor should participate in industry-wide electronic trading and marketing initiatives which are used within the book trade. The largest customers are book wholesalers and retailers within the UK, with a small but increasing number of direct sales to end-users and to the international book trade, mainly to Western Europe and Australia. Bulk delivery of books to the North American distributor are made to their UK shipper every 3-4 weeks, and supplied on a gratis basis. These are invoiced subsequently by English Heritage. Gratis deliveries are also made every 2 weeks to the warehouse supplying English Heritage shops.
The main category of books covered by this tender are titles commissioned by EHP which occupy pages 1- 42 of the 2011 EHP catalogue. These are sold mainly through the book trade, and carry retail prices from GBP 7,99 to GBP 100. There are approximately 150 live titles, and 10 new titles were published in 2010/11. Typical print runs are in the range of 500-2000, although there are specialist print on demand titles which are replenished in quantities as low as 5 on occasion. There is also limited book trade involvement with the guide books to English Heritage properties, although most sales are at EH sites and storage and distribution for these are handled under the current retail warehousing contract.
The business is not highly seasonal, although there are modest peaks in spring at the start of the tourist season, and in the approach to Christmas.
The Contract is due to commence on 1.7.2012 and the contract period will be for 4 years with the option to extend for a further 1 year at the discretion of English Heritage.
As a public body, English Heritage takes a rigorous approach to stock management and requires good control of inventory and regular stock checks. A high level of customer service is required, with efficient collection of payments owed, and good levels of reporting. In our distributor, we seek a business partner who will not only provide these functions effectively with value for money, but using their experience and initiative will work with us to improve and grow our business.
More detailed information about stockholding, business volumes and transactions, the customer base, and copies of the EHP catalogue, will be sent to those who respond to this notice as part of the Prequalification Questionnaire.
II.1.5)Common procurement vocabulary (CPV)
63120000, 63121000
II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Premises. Weighting 14
2. Invoicing and Despatch Timetables. Weighting 11
3. Reporting. Weighting 11
4. Collection and Processing of Payments. Weighting 7
5. Bibliographic Data Provision. Weighting 7
6. Stock Control. Weighting 7
7. Remittance of Payment to Client Publisher. Weighting 4
8. Royalties. Weighting 7
9. Business Development. Weighting 7
10. Pricing (see 4.2). Weighting 28
1. Premises. Weighting 14
2. Invoicing and Despatch Timetables. Weighting 11
3. Reporting. Weighting 11
4. Collection and Processing of Payments. Weighting 7
5. Bibliographic Data Provision. Weighting 7
6. Stock Control. Weighting 7
7. Remittance of Payment to Client Publisher. Weighting 4
8. Royalties. Weighting 7
9. Business Development. Weighting 7
10. Pricing (see 4.2). Weighting 28
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract
no
Section V: Award of contract
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Orca Book Services Ltd
Unit A3, Fleets Corner Industrial Estate, Off Nuffield Road, Fleetsbridge
BH17 0HL Poole
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
Tenders and all supporting documents must be priced in sterling and all payments under the contract will be in sterling. The contract shall be considered a contract made under English Law and subject to the exclusive jurisdiction of the English courts.
To view this notice, please click here:
Tenders and all supporting documents must be priced in sterling and all payments under the contract will be in sterling. The contract shall be considered a contract made under English Law and subject to the exclusive jurisdiction of the English courts.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=87578603
GO Reference: GO-2014131-PRO-5429673VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
31.1.2014