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Lecture Capture System.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bristol
Purchasing, Senate House, Tyndall Avenue
For the attention of: Matthew Coote
BS8 1TH Bristol
Telephone: +44 1173317294

Internet address(es):

General address of the contracting authority:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Lecture Capture System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: University of Bristol

NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Bristol is seeking to establish an institutional lecture capture service. The lecture capture system should enable recording in teaching rooms and lecture theatres, on individual staff computers, and by staff and students using a range of devices off campus. Initially the project will deploy lecture capture functionality in 79 teaching spaces by the end of AY 2015-16, with further teaching spaces added on an incremental basis from summer 2016. In teaching rooms and lecture theatres the system will be integrated with existing or adapted audio visual and computer systems. The lecture capture system should capture a range of sources such as the lecturer's voice, the podium PC or lecturer's laptop, and from a visualiser or video camera.
In addition to creating lecture recordings, the system should be capable of live streaming events. Both user-initiated and automated, scheduled recording are required. The system should incorporate a browser-based interface for management of recordings, and for simple editing.
The lecture capture system will serve as a repository for recordings, and should be capable of delivering media to a range of popular devices and browsers, including Windows and Mac OS, tablets and other mobile devices. Optimized viewing that adapts to the end-user device and network conditions is a requirement, and playback should include synchronization of all relevant streams.
It must be possible to easily integrate with Blackboard, the University's VLE, in order to surface finished recordings in a predefined area, for example to ensure only students enrolled on specific unit may access the associated recordings. The system will need to interface with the university's authentication system for access control, and our timetabling system Scientia Syllabus Plus.
The service will support intensive and widespread use of lecture capture across our distributed-campus university and must be able to accommodate periods of high demand, eg viewing peaks during student revision and examination periods.
The supplier must have demonstrable experience of offering easy-to-use, resilient and large-scale lecture capture provision. The University of Bristol requires a robust and reliable lecture capture service to be in place by end AY 2014/15 (first phase go live Sept 2015), with the option to trial a small functional deployment at the beginning of AY 2014-15.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
See Invitation to Tender documents.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severable liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See Invitation to Tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 11.9.2014
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Interested parties must express their interest via the University's e-tender portal ProContract at the following link:

in order to access the Invitation to Tender documents.
The University will not consider any tenders where any of the reasons detailed in Section 23(1) of UK Statutory Instrument 2006 No.5 ‘The Public Contract Regulations 2006' are deemed to apply.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with our obligations under UK Statutory Instrument 2009/2992 ‘The Remedies Directive', the University will observe a minimum 10 calendar day Standstill Period at the point information on the outcome of the tender process is communicated to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: