LIBRARY MANAGEMENT SYSTEM/PUR/OJEU/2014.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Open University
Walton Hall
Contact point(s): https://in-tendhost.co.uk/openuniversity/
For the attention of: Procurement Manager
MK7 6BP Milton Keynes
UNITED KINGDOM
Internet address(es):
General address of the contracting authority: www.open.ac.uk
Electronic access to information: https://in-tendhost.co.uk/openuniversity/
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/openuniversity/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
LIBRARY MANAGEMENT SYSTEM/PUR/OJEU/2014.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Service category No 7: Computer and related services
NUTS code UKJ12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Open Univeristy are seeking tenders for one new COTS Library Management System, including all maintenance support services.
The Open University Library Services wishes to introduce a new Library Management System (LMS) to replace several systems, including the current LMS, with a next generation one designed for the digital age. The replacement will need to enhance library customers' experience and enable staff to manage resources effectively and efficiently.
The Open University Library Services wishes to introduce a new Library Management System (LMS) to replace several systems, including the current LMS, with a next generation one designed for the digital age. The replacement will need to enhance library customers' experience and enable staff to manage resources effectively and efficiently.
II.1.6)Common procurement vocabulary (CPV)
48000000, 48160000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
One new software system and associated support and maintenance services.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As documents.
Minimum level(s) of standards possibly required: As documents.
Minimum level(s) of standards possibly required: As documents.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
LIBRARY MANAGEMENT SYSTEM/PUR/OJEU/2014
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 19.2.2014 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.2.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 28.4.2014 - 14:00
Additional information about authorised persons and opening procedure: Procurement Manager (or delegate) and two other university officers.
Place:
Walton Hall
Persons authorised to be present at the opening of tenders: yesAdditional information about authorised persons and opening procedure: Procurement Manager (or delegate) and two other university officers.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Any contract awarded maybe extended for a further 5 years for support and maintenance services, subject to University requirements and performance review.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
The Open University
UNITED KINGDOM
Body responsible for mediation procedures
The Open University
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
The Open University
UNITED KINGDOM
VI.5)Date of dispatch of this notice:
20.1.2014