Essex County Council.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Essex County Council
PO Box 4, County Hall
For the attention of: Karen Gooch
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 1245430247
E-mail:
Internet address(es):
General address of the contracting authority: http://www.essex.gov.uk
Further information can be obtained from: Gallagher Heath
Focal Point, 27-35 Fleet Street
For the attention of: Dawn Hobbs
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468484
E-mail:
Internet address: http://www.ajg.com
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gallagher Heath
Focal Point 27-35 Fleet Street
For the attention of: Dawn Hobbs
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468484
E-mail:
Internet address: http://www.ajg.com
Tenders or requests to participate must be sent to: Gallagher Heath
Focal Point, 27-35 Fleet Street
For the attention of: Dawn Hobbs
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468484
E-mail:
Internet address: http://www.ajg.com
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Essex County Council.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKH3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of Insurance and Claims Handling Services for Essex County Council.
Starting 31.3.2014. Three year agreement with an option to extend for a further two years.
Starting 31.3.2014. Three year agreement with an option to extend for a further two years.
II.1.6)Common procurement vocabulary (CPV)
66510000, 66514110, 66515411, 66516000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Starting 31.3.2014. Completion 30.3.2017
Information about lots
Lot No: 1 Lot title: Provision of Motor Vehicle Insurance related services with regards to the General Fleet of Essex County Council1)Short description
Motor Vehicle insurance related services in respect of the General Fleet.
2)Common procurement vocabulary (CPV)
66510000, 66514110, 66515200, 66515411, 66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Insurers can quote for individual lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 2 Lot title: Provision of Liability insurance related services to Essex County Council
1)Short description
Liability Insurance related services.
2)Common procurement vocabulary (CPV)
66510000, 66514110, 66515200, 66515411, 66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Insurers can quote for individual lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 3 Lot title: Provision of Fidelity Guarantee Insurance related services to Essex County Council
1)Short description
Fidelity Guarantee Insurance related services.
2)Common procurement vocabulary (CPV)
66510000, 66514110, 66515200, 66515411, 66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Insurers can quote for individual lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further two years.
Contract is for 3 years with the option to extend for a further two years.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: FSA Registered Insurers only.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Current Financial Rating (Standard and Poors or equivalent), review of the last 3 years Report and Accounts.
Minimum level(s) of standards possibly required: A minimum financial rating of "A" from Standard and Poors, or equivalent rating from another equivalent rating agency is required.
Minimum level(s) of standards possibly required: A minimum financial rating of "A" from Standard and Poors, or equivalent rating from another equivalent rating agency is required.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details of service team and CV's of personnel who will be involved in delivering the services.
Overview of quality systems in place.
Evidence of experience of providing insurance cover for the public sector is preferable but experience with providing cover for complex commercial organisations will be considered.
Details of service team and CV's of personnel who will be involved in delivering the services.
Overview of quality systems in place.
Evidence of experience of providing insurance cover for the public sector is preferable but experience with providing cover for complex commercial organisations will be considered.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 215-374148 of 6.11.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
9.2.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017
Estimated timing for further notices to be published: 2017
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Essex County Council will incoporate a minimum of 10 calendar days standstill period at the point the information on the award of the contract is communicated to the tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request addtional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the address given in 1.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
10.1.2014
Note! Supplement