By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Tree maintenance and tree survey services.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Vela Group
Greenbank, Stranton
For the attention of: Jo Boyd
TS24 7QS Hartlepool
Telephone: +44 1642947158

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Tree maintenance and tree survey services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services

NUTS code UKC11

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Agricultural, forestry, horticultural, aquacultural and apicultural services. Tree-clearing services. Tree-maintenance services. Tree seeding. Tree pruning and hedge trimming. Tree pruning. Hedge trimming. The Vela Group would require a contractor to carry out all responsive works required to Trees on Vela owned land as follows:-
- trees situated within gardens of tenanted homes as instructed approximately, 17,500 properties. Properties are situated within Hartlepool and Stockton-on-Tees but may also cover other areas of the North East.
- on Open spaces;
- within the grounds of Sheltered Accommodation;
- within the grounds of communal blocks of flats;
- on garage sites or garage blocks;
- on shopping parades;
- herbicide spraying operations;
- trees added to the contract as required following acquisition or new build;
- undertake a Tree Condition Survey to complement and update an existing condition survey across the Vela Group;
Please note we have stock throughout the North East and travelling between sites is required;
The services required will include but not limited to.
- advice on works required;
- response to non-urgent enquiries and undertake all works within 10 working days;
- emergency response service 365 days a year and made safe within 24 hours of notification of service requirement;
- liaison with Local Authorities and other regulatory bodies for notification, licencing, authorisations etc;
- liaison with tenants as required;
- liaison with our workforce where work impacts upon maintenance and structural concerns;
- pruning;
- crown reduction;
- tree removal;
- stump removal;
- stump grinding;
- removal of waste and correct disposal;
- recycling of arisings will be encouraged;
- advice on and tree planting;
- provide appropriate advice on all regeneration and development sites as required;
- tree survey. To carry out a risk management inspection programme to ensure the Tree survey database is current and tree stocks well managed (survey attached for Housing Hartlepool Appendix 1), and to carry out a tree survey for Tristar Homes Ltd to create a Vela wide Survey of Tree stocks.
- Housing Hartlepool has a Tree Strategy 2011 to 2016. (As attached Appendix 2). The successful contractor will be expected to work with and advise on the development of the existing tree strategy thus creating a Vela-wide strategy, to ensure tree stocks are effectively managed.
II.1.5)Common procurement vocabulary (CPV)

77000000, 77211300, 77211500, 77211600, 77340000, 77341000, 77342000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. price. Weighting 30
2. quality. Weighting 70
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

Contract No: VE/TEN/13/368
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 4
Number of offers received by electronic means: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Allarb Ltd
5 Leicester Way, Eaglescliffe
TS16 0LP Stockton-on-Tees
Telephone: +44 1642883465
Internet address:

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 84 000 GBP
Excluding VAT
Total final value of the contract:
Value: 84 000 GBP
Excluding VAT
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
To view this notice, please click here:

GO Reference: GO-201417-PRO-5372556
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Vela Group
TS24 7QS Hartlepool
Telephone: +44 1429525252

VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: