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Provision and rental of alarm communication links.

Voluntary ex ante transparency notice

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Sunderland City Council
Corporate Procurement, Civic Centre
For the attention of: Elliott Briggs
SR2 7DN Sunderland
Telephone: +44 1915611072

Internet address(es):

General address of the contracting authority/entity:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Provision and rental of alarm communication links.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Sunderland.

NUTS code UKC23

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Contract is for the communication links for the Council's alarm systems. The service includes the provision of a direct line purely dedicated to the alarm systems, which acts as the primary alarm delivery mechanism and is supported by a GSM mobile provision which acts as a failsafe back up mechanism should the primary mechanism fails.
The Alarm Connection system Links to the Council's Alarm Receiving Centre (ARC) via various sites both internal and external to the Council.
II.1.5)Common procurement vocabulary (CPV)


II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 250 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
Negotiated without publication of a contract notice / call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive: no
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical
Extreme urgency brought about by events unforeseeable by the contracting entity and in accordance with the strict conditions stated in the Directive no
Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: no
Service contract awarded to the successful candidate or one of them after a design contest: no
For supplies quoted and purchased on a commodity market: no
All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: no
Due to the disproportionate technical issues, the need for a continuation of critical alarm connection services and the additional capital switching costs, the re-negotiation of the current contract and direct award to the current provider is the approach which the Council has decided to follow at this point in time.The Contract award is for a period of 36 months during which the Council will carry out further soft market testing to ascertain whether current financial and technological issues have been removed and if the service requires a full procurement exercise to be undertaken for before the Contract expires on 31.1.2017.
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

Lot title: Procurement and rental of alarm communication links
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

British Telecommunications plc
BT Redcare 81 Newgate Street
EC1A 7AJ London
Telephone: +44 800800628

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 250 000 GBP
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

Sunderland City Council
Legal Services Civic Centre Burdon Road
SR2 7DN Sunderland
Telephone: +44 1915611072
Internet address:
Fax: +44 1915531090

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals Deadline for lodging any appeal is 21.1.2014 with the Contract to be awarded from 1.2.2014 to 31.1.2017.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: