CBC-0338-T-CE Provision of Insurance Related Services to Central Bedfordshire Council including Claims Handling Services (Excluding Broking Services).
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Central Bedfordshire Council
Priory House
For the attention of: Procurement Team
SG17 5TQ Chicksands
UNITED KINGDOM
Telephone: +44 3003005997 / +44 3003008000
E-mail:
Internet address(es):
General address of the contracting authority: http://in-tendhost.co.uk/centralbedfordshire
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
CBC-0338-T-CE Provision of Insurance Related Services to Central Bedfordshire Council including Claims Handling Services (Excluding Broking Services).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
NUTS code UKH22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of insurance related services to Central Bedfordshire Council including Claims Handling Services (excluding Broking Services).
II.1.6)Common procurement vocabulary (CPV)
66100000, 66515411, 66516000, 66514110, 66512000, 66513100, 66519200, 66515200, 66515410, 66510000, 66516500
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: Optional extension after 3 years for up to another 2 years.
Description of these options: Optional extension after 3 years for up to another 2 years.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 3 and 5
Number of possible renewals: Range: between 3 and 5
II.3)Duration of the contract or time limit for completion
Starting 1.4.2014. Completion 31.3.2015
Information about lots
Lot No: 1 Lot title: Property Insurance Service1)Short description
Property insurance services including material damage. Business interruption. All risks, money, computer, work in progress, all risks, theft.
2)Common procurement vocabulary (CPV)
66510000, 66515411, 66515200, 66513200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Industrial and Comercial Properties
1)Short description
Industrial and comercial properties.
2)Common procurement vocabulary (CPV)
66515200, 66515411, 66510000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Leased and Mortgaged Properties
1)Short description
Leased and mortgaged properties.
2)Common procurement vocabulary (CPV)
66510000, 66515411, 66515200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Terrorism Insurance
1)Short description
Terrorism insurance.
2)Common procurement vocabulary (CPV)
66510000, 66515200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Casualty Insurance
1)Short description
Casualty Insurance including; public products liability, employers liability, officials indemnity, professional negligence, libel and slander, land charges and hirers liability.
2)Common procurement vocabulary (CPV)
66510000, 66515410, 66516500, 66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Fidelity Guarantee
1)Short description
Fidelity guarantee.
2)Common procurement vocabulary (CPV)
66510000, 66515411
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Motor Fleet, Uninsured Loss Recovery
1)Short description
Motor fleet, uninsured loss recovery.
2)Common procurement vocabulary (CPV)
66510000, 66513100, 66516100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Personal Accident and Travel Including School Journeys
1)Short description
Personal accident and travel including school journeys.
2)Common procurement vocabulary (CPV)
66510000, 66512100, 66512000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Personal Accident and Travel Including School Journeys
1)Short description
PersOnal accident and travel including school journeys.
2)Common procurement vocabulary (CPV)
66510000, 66512100, 66512000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Combined Engineering and Inspection Insurance
1)Short description
Combined engineering and inspection insurance.
2)Common procurement vocabulary (CPV)
66510000, 66519200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Combined Lot
1)Short description
Combined lot.
2)Common procurement vocabulary (CPV)
66510000, 66513100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Liability Claims Handling Service
1)Short description
Liability claims handling service.
2)Common procurement vocabulary (CPV)
66150000, 66510000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Insurance Companies, Underwriting Agencies and Lloyd's Underwriters Claims Handling Service Providers. These contracts are not open to Insurance Brokers.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Current Financial Rating (Standard and Poors or equivalent), review of last 3 years Reports and Accounts.
Minimum level(s) of standards possibly required: Financial Conduct Authority Registration and confirmation that you are complying with Financial Conduct Authority requirements. Prospective tenderers should be no less than A Standard and Poors rated or equivalent.
Minimum level(s) of standards possibly required: Financial Conduct Authority Registration and confirmation that you are complying with Financial Conduct Authority requirements. Prospective tenderers should be no less than A Standard and Poors rated or equivalent.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
Reference to the relevant law, regulation or administrative provision: This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
CBC-0338-T-CE
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
31.1.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for a one year contract subject to a three year Long Term Agreement with option to extend for a further two years.
One round of tendering is intended.
Subsequently, there may be dialogue with bidders regarding clarification in respect of bids received.
The following organisations have been pre selected to participate; Zurich Municipal Farnborough, Travelers Insurance Company Redhill, ACE Leeds, Aspen Insurance Company, Catlin at Lloyds, Amlin at Lloyds, Chaucer at Lloyds, Alliance Leeds, HSB Leeds, Risk Management Partners London, Bureaus Veritas, Liberty at Lloyds, MAPS Liverpool, B4 Legal Cardiff, QBE London, ALG London.
Contract is for a one year contract subject to a three year Long Term Agreement with option to extend for a further two years.
One round of tendering is intended.
Subsequently, there may be dialogue with bidders regarding clarification in respect of bids received.
The following organisations have been pre selected to participate; Zurich Municipal Farnborough, Travelers Insurance Company Redhill, ACE Leeds, Aspen Insurance Company, Catlin at Lloyds, Amlin at Lloyds, Chaucer at Lloyds, Alliance Leeds, HSB Leeds, Risk Management Partners London, Bureaus Veritas, Liberty at Lloyds, MAPS Liverpool, B4 Legal Cardiff, QBE London, ALG London.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Central Bedfordshire Council
Priory House, Monks Walk
SG17 5TQ Shefford
E-mail:
Telephone: +44 3003005997
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Central Bedfordshire Council will incorporate a minimum 10 calendar days standstill at the point the information on the award of the contract is communicated to tenders. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be requestesd from the address five in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Central Bedfordshire Council
Priory House, Monks Walk
SG17 5TQ Shefford
E-mail:
VI.5)Date of dispatch of this notice:
24.12.2013