By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Storage,archiving and retreival of Confidential records and Destruction of Confidential records.

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North of England NHS Commercial Procurement Collaborative (NOE CPC) (hosted by and acting through Leeds and York Partnership NHS Foundation Trust)
Don Valley House, Savile Street East
For the attention of: Category Specialist
S4 7UQ Sheffield
UNITED KINGDOM
Telephone: +44 8003684850
E-mail:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Storage,archiving and retreival of Confidential records and Destruction of Confidential records.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: The following entities shall be eligible to utilise any resulting agreement(s):

NOE CPC member bodies as listed at: http://www.noecpc.nhs.uk/node/208, and any additional new CPC members for the duration of the contract, plus any other NHS/public sector bodies located in England, Wales, Scotland and Northern Ireland, subject to the approval of NOE CPC, including but not limited to Acute Trusts, Foundation Trusts, Ambulance Trusts, Primary Care Trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Health Boards, NHS Commissioning Boards, Clinical Commissioning Groups, Commissioning Support Units and other health organisations (Wales and Scotland), Health and Social Care Trusts (Northern Ireland), Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, Social Enterprises, NHS Collaborative Procurement Hubs/Organisations, GP Practices, Primary Care Commissioners, Department of Health, Public Health England and Local Authorities (where Local Authorities are engaged in the provision or commissioning of health related services, for example (but not limited to) the fields of healthcare, social care, early years care and public health).

For the avoidance of doubt the following is a list of our members on the date of publishing this ITT are Barnsley Hospital NHS Foundation Trust, Bradford Teaching Hospitals NHS Foundation Trust, Calderdale And Huddersfield NHS Foundation Trust, Chesterfield Royal Hospital NHS Foundation Trust, City Health Care Partnership, Countess Of Chester Hospital NHS Foundation Trust, Derbyshire Community Health Services NHS Trust, Derby Hospitals NHS Foundation Trust, Doncaster And Bassetlaw Hospitals NHS Foundation Trust, Harrogate And District NHS Foundation Trust, Health Education England, Heart Of England NHS Foundation Trust, Humber NHS Foundation Trust, Ipswich Hospital NHS Trust, James Paget University Hospitals NHS Foundation Trust, Leeds and York Partnership NHS Foundation Trust, Leeds Community Healthcare NHS Trust, Leeds Teaching Hospitals NHS Trust, Locala Community Partnerships CIC, Mid Yorkshire Hospitals NHS Trust, Northern Lincolnshire And Goole Hospitals NHS Foundation Trust, Northumbria Healthcare NHS Foundation Trust, Salisbury NHS Foundation Trust, Sheffield Children's NHS Foundation Trust, Sheffield Health & Social Care NHS Foundation Trust, Sheffield Teaching Hospitals NHS Foundation Trust, Sherwood Forest Hospitals NHS Foundation Trust, South West Yorkshire Partnership NHS Foundation Trust, Southend University Hospital NHS Foundation Trust, The Newcastle upon Tyne Hospitals NHS Foundation Trust, The Queen Elizabeth Hospital King's Lynn NHS Foundation Trust, The Rotherham NHS Foundation Trust, University Hospitals Of Leicester NHS Trust, York Teaching Hospital NHS Foundation Trust, Yorkshire Ambulance Service NHS Trust.
Listings of the entities eligible to utilise any resulting agreement(s), subject to the approval of NOE CPC, can be found at:

Acute Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

Primary Care Trusts ( pending changes under the modernisation of the NHS April 2013- see the NHS Commissioning Board website below): http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

Mental Health Trusts: http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

Ambulance Trusts: http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

Care Trusts: http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

Strategic Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

Special Health Authorities: http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

other English NHS bodies: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx

Arms Length Bodies: http://www.dh.gov.uk/en/Aboutus/OrganisationsthatworkwithDH/Armslengthbodies/Categorisationofarmslengthbodies/index.htm

The NHS Commissioning Board (www.commissioningboard.nhs.uk) and other organisations involved in commissioning of primary care services via Clinical Commissioning Groups - CCGs supported by the Commissioning Support Units - CSU's which will be responsible for commissioning most aspects of NHS care (or equivalent body/bodies established pursuant to legislation enacted as a result of, or in connection with, the White Paper, Equity and Excellence: Liberating the NHS published July 2010.

CCG: www.commissioningboard.nhs.uk/ccg-details/

CSU: www.commissioningboard.nhs.uk/appointments/csu The NHS Commissioning Board and other organisations involved in commissioning and/or overseeing General Practitioner services and GP consortia

GP Practices: http://www.nhs.uk/servicedirectories/Pages/ServiceSearch.aspx, and: http://www.general-practitioners-uk.co.uk/

and any other provider of primary medical services:
a) who are a party to any of the following contracts:
- General Medical Services (GMS),
- Personal Medical Services (PMS),
- Alternative Provider Medical Services (APMS) and/or
b) Commissioned by the NHS Commissioning Board or other organisations involved in commissioning or overseeing General Practitioner services, as described above.

Social Enterprises: http://www.dh.gov.uk/prod_consum_dh/groups/dh_digitalassets/@dh/@en/documents/digitalasset/dh_119228.pdf

Local Authorities:

http://www.localgov.co.uk/index.cfm?method=directory.alpha

NHS Wales (National Health Service for Wales) including but not limited to: Welsh Health Boards, Primary care services - GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:

http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards/

NHS Scotland (National Health Service for Scotland) including but not limited to: NHS Boards, Hospitals, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, and community services, including those provided through community health centres and mental health services:

http://www.show.scot.nhs.uk/organisations/index.aspx

NHS Northern Ireland (National Health Service for Northern Ireland) including but not limited to: Health and Social Care Trusts, Primary care Services GPs, pharmacies, dentists and optometrists, Hospital services, social care services and community services, including those provided through community health centres and mental health services:

http://www.n-i.nhs.uk/

NUTS code UK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Storage, Archiving and Retrieval of Confidential Records and the Destruction of Confidential Records. The framework is made up of 2 lots with a maximum of 6 suppliers per lot.
II.1.5)Common procurement vocabulary (CPV)

79995100, 79995200, 79995000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Lowest offer 100 000 and highest offer 10 000 000 GBP

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 40
2. Technical. Weighting 60
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
CRE00159
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2013/S 183-316023 of 18.9.2013

Section V: Award of contract

Contract No: CRE00159 Lot title: Storage of Confidential records
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Banner Business services
St Crispins House,
NR3 1PD Norwich
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: CRE00159 Lot title: Destruction of Confidential Records LOT 2
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Box-it UK Ltd
Winnall Down, Fair Lane
SO21 1HF Hampshire
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: CRE00159 Lot title: Storage of Confidential records LOT 1 AND 2
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Cintas Document Management UK Ltd
Bowman House, 49 Mabgate
LS9 7DR Leeds
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: CRE00159 Lot title: Storage of Confidential records LOT 1
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

EDM Group Limited
EDM House, Village Way
WV14 0UJ Bilston
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: CRE00159 Lot title: Storage of Confidential records LOT 1 AND 2
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Restore Plc
Unit 5 The Databank, Redhill Distribution Centre, Salbrook Road
RH1 5DY Redhill, Surrey
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: CRE00159 Lot title: Storage of Confidential records LOT 1
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Saracen Datastore Ltd.
Unit 4-6 Leatherhead Trade Park, Station Road
KT22 7AG Leatherhead, Surrey
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: CRE00159 Lot title: Destruction of Confidential Records LOT 2
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Shred-it Limited
Unit 1 Foresters Green, Trafford Park,
M17 1EJ Manchester
UNITED KINGDOM

V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: CRE00159 Lot title: Storage of Confidential records LOT 1 AND 2
V.1)Date of contract award decision:
20.12.2013
V.2)Information about offers
Number of offers received: 13
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Uniscope international ltd
4 Brightgate Way
M32 0TB Manchester

V.4)Information on value of contract
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: NOE CPC will incorporate a minimum 10 calendar day standstill period at the point information on the award of contract is communicated to tenderers, in accordance with Regulation 32A of the Public Contracts Regulations 2006. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in Part 9 of the Public Contracts Regulations 2006 and as amended in 2009 Remedies Directive and further amended in 2011.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
19.12.2013