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Provision of Hard FM Service for Reactive, Planned, and Servicing Maintenance

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Somerset County Council
Somerset County Council, County Hall
For the attention of: John Houlihan
TA1 4DY Taunton
Telephone: +44 1823357546

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Economic and financial affairs
Social protection
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Provision of Hard FM Service for Reactive, Planned, and Servicing Maintenance
II.2)Type of contract and place of delivery or of performance
Service category No 1: Maintenance and repair services


II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Somerset County Council are undertaking soft-market testing to inform the strategy for an upcoming procurement for hard-facilities management (notably electrical & mechanical, and building fabric maintenance services. In particular, consideration of the role of SMEs in a fully managed service.
The Hard FM services to be contracted can be summarised as the following activities;
- Life cycle and planned maintenance
- Small works
- Planned preventative maintenance
- Reactive maintenance
- Statutory maintenance
- Help desk
It is the intention of Somerset County Council to hold an Information-Sharing Open Day, during which applicants will be introduced to the procurement process and to scope the future strategy. This will be held in Taunton during 27.1.2014. For further information please contact John Houlihan at
Estimated cost excluding VAT: 17 600 000 GBP


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

79993100, 79993000, 50800000, 50000000, 50700000, 50710000, 50720000, 31625000, 31625200, 31625300, 35121700, 79711000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: