Provision of an Airport Operational Database (AODB) system and associated Professional Services.
Contract notice - utilities
Supplies
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
Leeds Bradford International Airport Limited
Whitehouse Lane
Contact point(s): IT Manager
For the attention of: Adrian Rollins
LS19 7TU Leeds
UNITED KINGDOM
Telephone: +44 8444143262
E-mail:
Internet address(es):
General address of the contracting entity: http://www.leedsbradfordairport.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Main activity
Airport-related activities
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Provision of an Airport Operational Database (AODB) system and associated Professional Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Leeds.
Purchase
Main site or location of works, place of delivery or of performance: Leeds.
NUTS code UKE42
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):
Leeds Bradford International Airport (LBIA) is looking for a suitable supplier to provide an AODB system providing the functionality to support FIDS and ATC Movements, Aeronautical Billing, Movement Scheduling and Administration, Dynamic Digital Display and Signage, Resource Management Scheduling (RMS) and Systems Integration and Performance. Further details of LBIA's requirements are set out in the procurement documents, which can be obtained from the contact point at I.1).
In addition to the above, the successful bidder will provide Professional Services (Project Control, Reaction Support Services, Call Escalation and Call Management, Charges and Payments, and Reporting) on a 24 (hours a day) x 7 (days a week) x 365 (days a year) basis for the term of the agreement and their costs will comprise Annual Licence and Support fees, which will include a software assurance programme for the delivered system and its functionality.
In addition to the above, the successful bidder will provide Professional Services (Project Control, Reaction Support Services, Call Escalation and Call Management, Charges and Payments, and Reporting) on a 24 (hours a day) x 7 (days a week) x 365 (days a year) basis for the term of the agreement and their costs will comprise Annual Licence and Support fees, which will include a software assurance programme for the delivered system and its functionality.
II.1.6)Common procurement vocabulary (CPV)
48121000, 48130000, 72250000, 72261000, 48444100, 48813000, 48813200, 48921000, 50324100, 64216110, 72267000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT
Range: between 900 000 and 1 000 000 GBP
Range: between 900 000 and 1 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The initial term of this contract shall be 5 years. LBIA fully reserves the right to extend the agreement by a further 5 year period.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
Description of these options: The initial term of this contract shall be 5 years. LBIA fully reserves the right to extend the agreement by a further 5 year period.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 120 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee(s) and/or a performance bond may be required as a condition of award of contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
LBIA's requirements will be detailed in the form of contract which will be provided to all bidders invited to negotiate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specific legal form is required, but LBIA requires all operators within a consortium to be jointly and severally liable.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The economic operator and/or the members of any consortium must meet the requirements set our in regulation 26 of the Utilities Contracts Regulations 2006 (as amended), as further described in the pre-qualification questionnaire, a copy of which can be obatined from the contact point at section I.1).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: LBIA's requirements will be detailed in Section B of the pre-qualification questionnaire, a copy of which can be obatined from the contact point at I.1).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: LBIA's requirements will be detailed in Section C of the pre-qualification questionnaire, a copy of which can be obatined from the contact point at I.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate
16.12.2013
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
In respect of section II.2.2), LBIA reserves the right to include provision for termination of the AODB contract on 12 months' in the event that the extension is exercised.
In addition, in relation to Section II.3), please note that the total duration includes any extensions. LBIA reserves the right not to exercise these extensions.
Copies of the pe-qualification questionnaire and Project Information Memorandum can be obtained by contacting Adrian Rollins by email at: Please note that 'request to participate' is by completion and return of the pre-qualification questionnaire by 16.12.2013.
Please further note, when requesting the pre-qualification questionnaire and Project Information Memorandum, candidates must confirm the email address to which information regarding any possible clarifications and/or permitted amendments in respect of the document may be sent. Failure to do so may result in candidates not receiving important information regarding such clarifications and/or amendments and LBIA does not accept any liability in respect of any loss incurred as a result of a failure by candidates to provide a contact email address.In respect of section II.2.2), LBIA reserves the right to include provision for termination of the AODB contract on 12 months' in the event that the extension is exercised.
In addition, in relation to Section II.3), please note that the total duration includes any extensions. LBIA reserves the right not to exercise these extensions.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Utilities Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
15.11.2013