3284-2-Operational Goods-N-Contract Notice For Supply of Farm Animal Feed
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Ministry of Justice
Procurement Unit Category Management Team North Harcourt House Chancellor Court 21 The Calls
For the attention of: Hilary Cooper, Contracts Officer
LS2 7EH Leeds
UNITED KINGDOM
Telephone: +44 1132021050
E-mail:
Fax: +44 1133907420
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
3284-2-Operational Goods-N-Contract Notice For Supply of Farm Animal Feed
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: A four (4) year call off contract , broken down in to 3 lots, for the supply of Farm Animal Feed to be supplied to individual HM Prison Farms namely HMP Hewell and HMP North Sea Camp within the Midlands, HMP Kirkham in Lancashire, HMP Usk/Prescoed in Wales and HMP East Sutton Park in Kent.
Purchase
Main site or location of works, place of delivery or of performance: A four (4) year call off contract , broken down in to 3 lots, for the supply of Farm Animal Feed to be supplied to individual HM Prison Farms namely HMP Hewell and HMP North Sea Camp within the Midlands, HMP Kirkham in Lancashire, HMP Usk/Prescoed in Wales and HMP East Sutton Park in Kent.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Supply of Farm Animal Feed to 5 farms within HM Prison Service. Requirements include, but are not limited to those as below-
To provide dairy cow concentrate to meet the needs of the milking cows balancing the available forage.
To provide a concentrate suitable for Jersey heifers post weaning to pre-calving.
To provide pellets for Jersey heifer calves up to post weaning
To provide a complementary feed stuff in bags, designed to be fed to Jersey cows pre calving. Designed to reduce calcium intake.
A high vegetable protein which as a result of precise treatment contains a high level of Digestible By Pass Protien (DUP)
To provide calf milk suitable for Jersey calves.
To provide a single sow concentrate ration designed to be fed to sows throughout pregnancy and lactation
To provide pellets in bulk loads which are complete feeding stuff for feeding finishing pigs from 50kg live weight until slaughter.
To provide pellets which are complete feeding stuff for feeding suckling piglets for 2-15kg live weight.
To provide a complete feed stuff designed to be ad-libitum laying free range poultry. Protein content must be in range of 18%-20%.
To provide a complimentary feed stuff for feeding breeding ewes pre and post lambing.
To provide a complementary feed stuff designed to feed ad-libitum to lambs in conjunction with a source of long fibre. Protein content must be in the range of 15%-20.
Where medication is prescribed by a veterinary surgeon to be added to the animal herds feed a medical prescription will need to be sent from vet to supplier.
The requirements for feed will fluctuate depending on season and quantity of livestock kept at Prison Farms etc, but an estimated annual spend, based on current spend analysis is in the region of £288,582.00- £318,959.00.
Current Livestock Headcount is approximately as follows.
HMP North Sea Camp:-
25 breeding pigs plus finishers (total of around 250)
400 breeding sheep plus this years lambs (total of around 1000)
200 black and white bulls aged between 2 weeks to 12 months old
up to 300 laying hens.
HMP Hewell:-
100 Jersey Milking Cows
100 followers
25 beef cattle
200 laying hens
150-200 pigs for pork/bacon production.
HMP Kirkham:-
51 beef cattle
33 pigs
49 chickens
2 geese
HMP Prescoed/Usk:-
190 cattle
60 chickens
HMP East Sutton Park:-
172 pigs
108 sheep
16 horses
To provide dairy cow concentrate to meet the needs of the milking cows balancing the available forage.
To provide a concentrate suitable for Jersey heifers post weaning to pre-calving.
To provide pellets for Jersey heifer calves up to post weaning
To provide a complementary feed stuff in bags, designed to be fed to Jersey cows pre calving. Designed to reduce calcium intake.
A high vegetable protein which as a result of precise treatment contains a high level of Digestible By Pass Protien (DUP)
To provide calf milk suitable for Jersey calves.
To provide a single sow concentrate ration designed to be fed to sows throughout pregnancy and lactation
To provide pellets in bulk loads which are complete feeding stuff for feeding finishing pigs from 50kg live weight until slaughter.
To provide pellets which are complete feeding stuff for feeding suckling piglets for 2-15kg live weight.
To provide a complete feed stuff designed to be ad-libitum laying free range poultry. Protein content must be in range of 18%-20%.
To provide a complimentary feed stuff for feeding breeding ewes pre and post lambing.
To provide a complementary feed stuff designed to feed ad-libitum to lambs in conjunction with a source of long fibre. Protein content must be in the range of 15%-20.
Where medication is prescribed by a veterinary surgeon to be added to the animal herds feed a medical prescription will need to be sent from vet to supplier.
The requirements for feed will fluctuate depending on season and quantity of livestock kept at Prison Farms etc, but an estimated annual spend, based on current spend analysis is in the region of £288,582.00- £318,959.00.
Current Livestock Headcount is approximately as follows.
HMP North Sea Camp:-
25 breeding pigs plus finishers (total of around 250)
400 breeding sheep plus this years lambs (total of around 1000)
200 black and white bulls aged between 2 weeks to 12 months old
up to 300 laying hens.
HMP Hewell:-
100 Jersey Milking Cows
100 followers
25 beef cattle
200 laying hens
150-200 pigs for pork/bacon production.
HMP Kirkham:-
51 beef cattle
33 pigs
49 chickens
2 geese
HMP Prescoed/Usk:-
190 cattle
60 chickens
HMP East Sutton Park:-
172 pigs
108 sheep
16 horses
II.1.6)Common procurement vocabulary (CPV)
15700000, 15710000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated Requirements per annum are in the region of:-
HMP North Sea Camp/HMP Hewell/HMP Kirkham
(estimated Annual Value between £179,374.00 and £198,255.00)
EWEMASTER SUPREME 18 NUTS 9 Tonne
FRESHLAY 17% PELL 15 Tonne
MILKMORE 20 DAIRY NUTS 414 Tonne
MILKMORE 23 DAIRY NUTS 108 Tonne
PRIMEBEEF NUTS (25KG BAGS) 8 Bags
PRIMEBEEF SUPREME + BIOSPRINT NUTS 8 Tonne
REARER 18 NUTS + BIOSPRINT 128 Tonne
SOPRALIN (25KG BAGS) 360 Bags
START ' N' WEAN + GREENLINE NUTS (25KG BAGS) 504 Bags
SUPABREED NUTS 115 Tonne
SUPABREED NUTS (25KG BAGS) 6 Bags
SUPALEAN PELL 74 Tonne
SUPAWEAN PELL (25KG BAGS) 130 Bags
WYNNGOLD BLOOM (25KG BAGS) 41 Bags
OYSTER SHELL GRIT (25KG BAGS) 8 Bags
HI MAGNESIUM CATTLE BUCKET 30 Each
MAXCARE CATTLE BUCKET 6 Each
MIXED GRAIN (25KG BAGS) 20 Bags
HMP Usk/Prescoed
(estimated Annual Value between £82,098.00 and £90,740.00)
MAXI MILK HE 18 312 Tonne
COW FEED 58 Tonne
QUICKSTART HP CALF PELLETS 25KG BAG) 80 Bags
PRE-LAC ROLLS (25KG BAGS) 40 Bags
PROVIMILK/DAISY (25KG BAGS) 120 Bags
UREA PRILLS (25KG BAGS) 93 Bags
POULTRY LAYERS MASH (25KG BAGS) 20 Bags
POULTRY LAYERS PELLETS (25KG BAGS) 25 Bags
MIXED CORN (25KG BAGS) 40 Bags
OYSTER SHELL GRIT (25KG BAGS) 6 Bags
HMP East Sutton Park
(estimated Annual Value between £27,110.00 and £29,964.00)
SOW BREEDER ROLLS (25KG BAGS) 60 Bags
PIG GROWER PELLETS (25KG BAGS) 160 Bags
SOW AND WEANER NUTS 108 Tonne
SUPER EWE AND LAMB NUTS (25KG BAGS) 120 Bags
STORE LAMB FINISHER (25KG BAGS) 40 Bags
These quantities are approximate and are taken from current spend analysis. Requirements can fluctuate depending on season, forage analysis and quantity of livestock kept at Prison Farms
Estimated value excluding VAT:
Range: between 1 154 328 and 1 275 828 GBP
HMP North Sea Camp/HMP Hewell/HMP Kirkham
(estimated Annual Value between £179,374.00 and £198,255.00)
EWEMASTER SUPREME 18 NUTS 9 Tonne
FRESHLAY 17% PELL 15 Tonne
MILKMORE 20 DAIRY NUTS 414 Tonne
MILKMORE 23 DAIRY NUTS 108 Tonne
PRIMEBEEF NUTS (25KG BAGS) 8 Bags
PRIMEBEEF SUPREME + BIOSPRINT NUTS 8 Tonne
REARER 18 NUTS + BIOSPRINT 128 Tonne
SOPRALIN (25KG BAGS) 360 Bags
START ' N' WEAN + GREENLINE NUTS (25KG BAGS) 504 Bags
SUPABREED NUTS 115 Tonne
SUPABREED NUTS (25KG BAGS) 6 Bags
SUPALEAN PELL 74 Tonne
SUPAWEAN PELL (25KG BAGS) 130 Bags
WYNNGOLD BLOOM (25KG BAGS) 41 Bags
OYSTER SHELL GRIT (25KG BAGS) 8 Bags
HI MAGNESIUM CATTLE BUCKET 30 Each
MAXCARE CATTLE BUCKET 6 Each
MIXED GRAIN (25KG BAGS) 20 Bags
HMP Usk/Prescoed
(estimated Annual Value between £82,098.00 and £90,740.00)
MAXI MILK HE 18 312 Tonne
COW FEED 58 Tonne
QUICKSTART HP CALF PELLETS 25KG BAG) 80 Bags
PRE-LAC ROLLS (25KG BAGS) 40 Bags
PROVIMILK/DAISY (25KG BAGS) 120 Bags
UREA PRILLS (25KG BAGS) 93 Bags
POULTRY LAYERS MASH (25KG BAGS) 20 Bags
POULTRY LAYERS PELLETS (25KG BAGS) 25 Bags
MIXED CORN (25KG BAGS) 40 Bags
OYSTER SHELL GRIT (25KG BAGS) 6 Bags
HMP East Sutton Park
(estimated Annual Value between £27,110.00 and £29,964.00)
SOW BREEDER ROLLS (25KG BAGS) 60 Bags
PIG GROWER PELLETS (25KG BAGS) 160 Bags
SOW AND WEANER NUTS 108 Tonne
SUPER EWE AND LAMB NUTS (25KG BAGS) 120 Bags
STORE LAMB FINISHER (25KG BAGS) 40 Bags
These quantities are approximate and are taken from current spend analysis. Requirements can fluctuate depending on season, forage analysis and quantity of livestock kept at Prison Farms
Estimated value excluding VAT:
Range: between 1 154 328 and 1 275 828 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Contained within the Tender event
Minimum level(s) of standards possibly required: Contained within the Tender event
Minimum level(s) of standards possibly required: Contained within the Tender event
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Contained within the Tender event
Minimum level(s) of standards possibly required:
Contained within the Tender event
Contained within the Tender event
Minimum level(s) of standards possibly required:
Contained within the Tender event
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
3284-2-Operational Goods-N-Contract Notice
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
of 2.7.2013IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 8.11.2013 - 15:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
13.11.2013 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Additional inital project information is available from the contracting Authority.
To do so please follow the link below using internet explorer as your browser:
Please complete the requested details noting that those fields marked with a red asterisk are mandatory. For clarity the "notice reference field" is where you should populate the sourcing reference number which is 3284-2-Operational Goods-N-RFP Farm Animal Feed.
You will receive your system generated password via e-mail once your account has been approved. Having successfully logged-on and changed your password, you should contact the Buyer to confirm that you are now set up on the system so that they can add you to the sourcing event.
Once your company has been approved on the system you will be able to add more users to your organisation. If more users need to be added go to the "Utilities" Menu, select "Manage Organisation" then click once on "Create User".
Registering your Interest for Suppliers who ARE already registered on the e-sourcing portal -
Event Reference: 3284-2-Operational Goods-N-RFP Farm Animal Feed In order to be invited to the requested event you will need to update your registration details on the Ministry of Justice e-sourcing portal. The Ministry of Justice has updated its registration requirements to include questions that used to be part of the RFI (PQQ). If you do not update your profile you will not be able to participate in the tender process.
If you experience any technical issues please contact the e-sourcing Central Support Team on 0845 010 0132
In order to be invited to the requested event the bidder need to register on the Ministry of Justice e-sourcing portal. (details as below). Once completed please email the buyer - to confirm your interest and to be invited to tender for the project.
Registering your Interest for Suppliers who are NOT already registered on the e-sourching portal -To do so please follow the link below using internet explorer as your browser:
Please complete the requested details noting that those fields marked with a red asterisk are mandatory. For clarity the "notice reference field" is where you should populate the sourcing reference number which is 3284-2-Operational Goods-N-RFP Farm Animal Feed.
You will receive your system generated password via e-mail once your account has been approved. Having successfully logged-on and changed your password, you should contact the Buyer to confirm that you are now set up on the system so that they can add you to the sourcing event.
Once your company has been approved on the system you will be able to add more users to your organisation. If more users need to be added go to the "Utilities" Menu, select "Manage Organisation" then click once on "Create User".
Registering your Interest for Suppliers who ARE already registered on the e-sourcing portal -
Event Reference: 3284-2-Operational Goods-N-RFP Farm Animal Feed In order to be invited to the requested event you will need to update your registration details on the Ministry of Justice e-sourcing portal. The Ministry of Justice has updated its registration requirements to include questions that used to be part of the RFI (PQQ). If you do not update your profile you will not be able to participate in the tender process.
To complete the extra questions log-on to the e-sourcing portal https://esourcing.justice.gov.uk/ using Internet Explorer as normal. Click on the "My Profile” tab and select "Manage my Profile”. You will need to update the Main details and Additional Information. Save your changes by clicking on the "Save” button.
There is a Supplier's user guide attached to the sourcing event, once you have logged in, which will help you to use the eSourcing PortalIf you experience any technical issues please contact the e-sourcing Central Support Team on 0845 010 0132
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.10.2013