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Architect-led Design Team Services for Kresen Kernow.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
New County Hall, Treyew Road
For the attention of: Janet Bowen
TR1 3AY Truro
Telephone: +44 1872224213

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Architect-led Design Team Services for Kresen Kernow.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Redruth, Cornwall, UK.

NUTS code UKK3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Kresen Kernow project is a priority of Cornwall Council's Culture White Paper and is being led by the Archives and Cornish Studies Service which forms part of the Council's Economic Development and Culture Service. Cornwall Council has agreed a budget of GBP 4m towards the GBP 14,7m scheme and we have successfully achieved a Round 1 Pass from the Heritage Lottery Fund. Kresen Kernow is transformative and will provide a sustainable home and dynamic future for the archive collections that record Cornwall's history. The former Brewhouse at Redruth Brewery will be reused to accommodate Kresen Kernow, creating a new facility for the collection that meets PD5454:2012 standards and improving the sustainability of the Cornwall Record Office and Cornish Studies Service. The project will safeguard this historic building at the centre of the Cornish Mining World Heritage Site, enhance the public realm and help regenerate Redruth one of Cornwall's most deprived communities.
We have built into the project's development phase consultation on service transformation, collection storage, preservation and management, use of information technology, audience development and partnership working. All of which, together with consultation on a conservation management plan and ecological surveys, will shape the design of the building, its functions, the core and complementary services and activities that Kresen Kernow will aspire to deliver.
The Council now requires an architect-led design team ('Design Team') to develop the scheme from project feasibility through to RIBA Stage D, achieving a BREEAM 'Excellent' score at pre-assessment and submission of a Planning application with the necessary consultation. The Council has separately contracted Provelio Limited to provide project Management services and Swett for Quantity Surveyor services. In addition, a Conservation Management Plan (CMP) will be commissioned in November 2013 for completion in June 2014. The team will also be required to support a high quality Heritage Lottery Fund Round 2 bid submission at the end of the development phase and this will include a 10 year Management and Maintenance Plan, a procurement strategy for the main contractor and other services required for project delivery. At RIBA Stage D the Council will decide the most appropriate contractor procurement route including the options of a traditional build contract or novating the Design Team to a contractor under a Design and Build arrangement.
Subject to a Second Round Pass from the Heritage Lottery Fund, the project team will then be responsible for the delivery of the project through to financial closure of the capital scheme. Specifically the objectives of the project are as follows:
1. To create an inspiring building with sustainability at the heart of its design, reflecting the aspirations of the project and the community in which it is located, safeguarding the archive collections for generations to come
2. To achieve planning consent with access, parking, services and landscaping layout approved
3. To provide accommodation format options to suit the requirements of the Cornwall Records Office and Cornish Studies Library service as identified in the scoping document and other potential partners such as Historic Environment Services, Cornwall Family History Society and a cafe franchise
4. To achieve BREEAM Excellent subject to affordability and value for money and a scheme that goes beyond the minimum requirements in terms of social sustainability and accessibility
5. To achieve high quality in design, place making, heritage conservation and sustainability that is consistent with the Conservation Management Plan and the Master Plan of the wider site
6. To secure consensus and support from key stakeholders through an agreed consultation and engagement programme
7. To provide support and information to the Council for the Round 2 bid to the Heritage Lottery Fund
8. To strengthen the economic significance of the former Brewery site to the local economy
A Master Plan exercise (including consultation) covering the whole site is being undertaken separately from this contract to include housing and retail, and we have secured additional funding to deliver a flood mitigation scheme that will commence in 2013/14 after site acquisition. Kresen Kernow, although designed as a "stand alone" project, will be part of this wider master plan for the site and will need to take into consideration the flood alleviation and public realm works programme. The project management for these works and for Kresen Kernow is to be carried out by Provelio, ensuring good communications in terms of programming.
The wider development of the Brewery Site will commence prior to the Kresen Kernow construction phase, with an extensive enabling works package. This will see the demolition of buildings and structures of non historic significance, as agreed with the Conservation Officers, Planning Department and English Heritage. Relevant decontamination works will also take place, asbestos removal and other identified areas of concern, and the flood mitigation and public realm project will commence in May 2014. This GBP 3,5m project will make use of materials from the demolished buildings within the enhanced Brewery leat area, which is part of the sustainable design approach across the whole Master Plan area.
II.1.6)Common procurement vocabulary (CPV)

71200000, 71210000, 71220000, 71300000, 71310000, 71312000, 71315200, 71315210, 71321000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Range between: 720,000 and 900,000. Currency: GBP.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 17.3.2014. Completion 31.12.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These conditions will be provided in the Invitation To Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to Cornwall Council Terms and Conditions of Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the Pre-Qualification Questionnaire. Consideration will only be given to those contractors who complete and return the Pre-Qualification Questionnaire by the required date.
Economic operators subject to any of the following may/will not be considered where the said operator
a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
c) has been convicted by a final judgement in accordance with the legal provisions of the country of any offence concerning his professional conduct;
d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate
e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
h) has been the subject of a conviction for participation in a criminal investigation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
i) has been the subject of a conviction for corruption, as defined in Article3 of the Council Act of 26 June 1972 and Article 3 (1) of Council Joint Action 98/742/JHA3 respectively;
j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
k) has been the subject of a conviction for money laundering, as defined by Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering;
l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: May include but shall not be limited to
(a) appropriate statements from banks, or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established;
(c) the statement of the undertaking's overall turnover and, where appropriate, of turnover of the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available;
(d) the criteria listed in III.2.1; and
(e) any other information or documents referred to in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
May include but shall not be limited to
(a) a list on contracts undertaken by the Applicant that required the performance of services of a similar size, type, nature and complexity to the services being proposed under the Contract, and which were undertaken within the last three (3) years;
(b) details of up to three (3) contracts where the Applicant has provided (or is providing) similar services to similar externally funded projects, including details of when the services were provided, to whom and the total contract value and in particular make reference to the requirements for multi-stakeholder consultation, reporting to the funding body and the challenges overcome and measures of success;
(c) details of up to three (3) contracts where the Applicant has provided (or is providing) similar services in delivering the design of an archive, gallery or similar facility including details of when the services were provided, to whom and the total contract value and in particular make reference to the requirements that were/are being satisfied, the services that were/are being provided and the challenges overcome and measures of success;
(d) signed statements from clients/customers in respect of three (3) contracts mentioned above which the Applicant considers are closest in scope and therefore most relevant to the Council's requirements by providing a signed statement for each contract specifying;
I. the dates on which the services were provided;
II. the consideration (payment) received;
III. the identity of the person (employer) to whom the services were provided; and
IV. confirmation that the services were carried out in accordance with the contract under which the Applicant was engaged.
(e) a statement setting out how, as working as part of the design team, you balance the building fabric design with the use of M&E; systems to achieve the required environmental condition;
(f) detail on checks to ensure maintenance activities are adequately included within the design as required by the CDM Regulations 2007;
(g) details (showing the educational and professional qualifications) or the particular skills, expertise and relevant qualifications held (including membership of professional or trade bodies) by key operational staff who will be responsible for carrying out the services and state how those qualifications are relevant to the scope of services required by this procurement;
(h) explain the approach to taking a brief from a client and how you then develop the brief in consultation with internal and external stakeholders while maintaining a control on scope, quality and cost;
(i) details of how you manage co-ordinating and controlling both your own and the project team's services in terms of design information, integration and co-ordination;
(j) details of how the Applicant manages the co-operation between designers and the principal contractor during the design stage, construction phase, commissioning and handover in relation to any design or change to design; and
(k) details of your organisation's ISO 14001 Environmental Management System (EMS) certification or an explanation of what alternative measures you have in place.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Parties will be provided with the criteria to be used for choosing a limited number of candidates. This will be contained in the Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.11.2013 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
In evaluating the suitability of organisations it may be necessary to request additional information and for applicants to attend an interview and / or site visit. Organisations must be able to demonstrate through the Supplier Eligibilty Questionnaire that they possess the necessary skills, knowledge and experience to undertake this service.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals:
At the point at which tenderers and candidates are notified of the contract award decision a minimum of 10 calendar day standstill period will apply during which the unsuccessful tenderers and candidates will have the opportunity to appeal against the decision to award before the contract is concluded.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or believe they are risk of harm by a breach of the rules to take action in the High Court (Engand, Wales and Northern Ireland). Any such action must be brought promptly and may take the form of an application for an order to set aside the award decision, suspend the procedure or amend a document, or if the contract has been entered into a claim for a declaration of contract ineffectiveness and/or a claim for damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: