Integrated Community Equipment Store.
Contract notice
Services
Section I: Contracting authority
Herefordshire Council
Brockington, 35 Hafod Road
For the attention of: Joanne Parkes-Newton
HR1 1SH Hereford
UNITED KINGDOM
Telephone: +44 7590266515
E-mail:
Internet address(es):
General address of the contracting authority: https://beta.herefordshire.gov.uk/business-and-employment/tenders-and-contracts/commissioning-and-procurement/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Contracting Authorities As described in Section II.1.5 of the Contract Notice
Address as applicable to each Local Authority
As applicable to each Contracting Authority
UNITED KINGDOM
Herefordshire Clincial Commissioning Group
Brockington, 35 Hafod Road
HR1 1SH Hereford
UNITED KINGDOM
Section II: Object of the contract
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Generally within the County of Herefordshire, however this area may be wider in that the use of this contract will be potentially open to other Contracting Authorities as set out in Section I.4. Please see Sections II.1.5 and II.2.1 for further information.
NUTS code UK,UKG11
The Contract will also be open for use for other Local Authorities (as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (as amended) and their statutory successors and organisations created as a result of re-organisation or organisational changes.) A list of the local authorities eligible to use this Contract is available via a search via the following link:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG
The Contract may also be used by other NHS Contracting Authorities delivering services within the county of Herefordshire. Details are available via a search via the following link http://www.nhs.uk/Service-Search
33000000, 33190000, 33192000, 33192600, 33193000, 32500000, 33195000, 33195100, 33196000, 33196100, 33196200, 51300000, 64200000, 75200000, 85000000, 85300000, 85140000, 85141210, 85323000, 98300000, 98330000, 79990000, 79991000
ICES is currently commissioned and funded by Herefordshire Council and Herefordshire Clinical Commissioning Group (the CCG).
The Integrated Community Equipment Stores currently provide equipment to help people to stay at home on behalf of the NHS and the Council. The Service is designed to help develop an individual's full potential and maintain their health and independence. The equipment also provides support to carers to enable on-going care in their home environment.
The equipment provided ranges from toiletry and bathing items, special mattresses, hospital beds, walking frames, crutches, handling to lifting equipment and is loaned on a short or long term arrangement.
Outcomes for service users:
- Increased independence;
- Provides choice and control;
- Supports safety.
Outcomes for Carers:
- To reduce the amount of carer support needed;
- To support carers in their role;
- Helps to reduce risks of injury and ill health.
The commissioning principles in respect of the NSI procurements are:
- maintaining the delivery of essential services;
- ensuring safeguarding and enabling the delivery of high service standards and quality;
- taking account of user and carer experience and providing high levels of customer satisfaction;
- promotion of choice and control with a range of access routes for personal budgets;
- achieving service delivery which is responsive to local needs and priorities;
- the achievement of continuous improvement; process efficiencies and reductions in overall costs;
- incorporation of flexibility into contracting arrangements to ensure flexibility to meet any future changes in service needs;
- contributing to the regeneration of the economy and social capital in Herefordshire, including appropriate access to jobs; training and staff development opportunities;
- use of delivery methods which seek to reduce the environmental impacts of the Service.
Such initiatives across all potential contracts should seek to further the Council's objectives as set out within the Council's Corporate Plan. Further information on Adult Social Care in Herefordshire can be found the following link:
https://www.herefordshire.gov.uk/transformingadultsocialcare
Spend within this Contract is broadly estimated at GBP 800K per annum; however the Council is looking to appoint a Provider who through innovation, is able to produce efficiencies and budgetary reductions. The expenditure stated includes expenditure on behalf of the Council and the CCG. (Further details in respect of the extent of budgetary commitments are contained within the tender documentation.) The value of the contract is estimated at between GBP 2M and GBP 18M. The lower estimate is based on an initial period of 4 years multiplied by a below anticipated spend of GBP 500K per annum, including an allowance for reduced expenditure which may be the sole or combined result of efficiencies and innovation and / or any unforeseen reduction in budgetary expenditure or any decrease in direct spend, (such as may be attributable to such factors as an increase in personal budgets).Spend over the maximum term of the contract (6 years) is very broadly estimated to be at a maximum of GBP 18M (but this maximum is highly unlikely to occur unless the maximum estimate of all cumulative elements of the additional allowances is reached). Additional allowances have been included for any unforeseen increase in the amount of equipment purchased and to allow for the commissioning of any Non-Core Services and any usage by Contracting Authorities as indicated in section I.4 and II.1.5.
Therefore combined effect of the maximum predicted spend on ICES (GBP 1M p/a), plus (GBP 2M p/a) for any additional allowances, produces a predicted maximum over the 6 year maximum life of the Contract of GBP 3M x 6 years: GBP 18M.
Services will be principally carried out within Herefordshire; however delivery may be wider depending upon the uptake of usage of the Contract by the Contracting Authorities indicated at section I.4 and II.1.5.
The Provider will be required to participate in the economic and social regeneration of Herefordshire (as the place of primary service delivery). This will include working with Service User groups to assure that Service delivery meets local needs and priorities.
The Provider will be expected to provide effective contract management including process visibility; efficiency reporting and bespoke management information plus costs transparency.
The Provider will also need to comply with the policies of the Council (and those of any Contracting Authorities commissioning services via this Contract as appropriate).
Estimated value excluding VAT:
Range: between 2 000 000 and 18 000 000 GBP
Description of these options: The initial term of the contract will be 4 years, subject to continual performance satisfaction. In addition, the Contract will include an option to extend the contract by a period not exceeding in total 2 years, making a total maximum term of 6 years (for example 4 year initial period plus 2 extensions of 1 year each).
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: As detailed within the tender documents.
Providers will need to be registered with any relevant accreditation / certification schemes during the lifetime of the Contract.
As set out in the Tender Documents.
Section IV: Procedure
Prior information notice
Notice number in the OJEU: 2013/S 154-268634 of 9.8.2013
Other previous publications
Notice number in the OJEU: 2013/S 186-320913 of 25.9.2013
Place:
Tenders will be opened by authorised officers of the Council on the 22.11.2013.
Section VI: Complementary information
Estimated timing for further notices to be published: From 36 months to 66 months from the date of award of Contract.
Tender documents will be available in electronic format. Please follow the URL below to the Councils e-sourcing system Proactis to register your interest; access documents and submit a response. Organisations wishing to participate in this procurement must first register their interest via this link https://tenders.herefordshire.gov.uk/SupplierPortal/
The Proactis support team can be contacted at or via +44 1432261617 (UK).
All enquiries should in the first instance be directed via the Proactis system: any enquiries and requests for support in relation to the Proactis system should be directed via the Proactis support team above.