Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)North Yorkshire County Council
Legal Services County Hall
For the attention of: Louise Swales
DL7 8AD Northallerton
UNITED KINGDOM
Telephone: +44 1609533478
E-mail:
Further information can be obtained from: YORtender
www.yortender.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: YORtender
www.yortender.co.uk
Tenders or requests to participate must be sent to: YORtender
www.yortender.co.uk
I.2)Type of the contracting authorityRegional or local authority
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:Supply of North Yorkshire external venue space.
II.1.2)Type of contract and location of works, place of delivery or of performanceServices
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: North Yorkshire and York.
NUTS code UKE2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
maximum number of participants to the framework agreement envisaged: 240
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP
II.1.5)Short description of the contract or purchase(s)The Council requires venues for a wide and diverse range of purposes and requirements. This could range from a simple space with chairs and tables to meet, through to a very complex requirement involving dedicated staffing, extensive use of equipment or business services. The two main reasons for use of venue hire for the Council are for meetings and training purposes.
II.1.6)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:This exercise is to set up a framework agreement for the supply of external venue space in the North Yorkshire and York area for use by all North Yorkshire County Council services and partners as listed:-
Ryedale District Council;
Scarborough Borough Council;
Harrogate Borough Council;
Craven District Council;
Hambleton District Council;
Selby District Council;
Richmondshire District Council;
North Yorkshire Police Authority;
North Yorkshire Fire and Rescue Authority;
NHS Vale of York CCG;
NHS Hambleton, Richmondshire and Whitby CCG;
NHS Harrogate and Rural District CCG;
NHS Scarborough and Ryedale CCG;
North Yorkshire Moors National Park Authority;
Yorkshire Dales National Park Authority.
The framework agreement will be in place over a 3 year period, with an option to extend for 1 year.
The framework will be structured into Lots according to geographical boundaries; determined by the district / borough Council boundaries and that of the City of York.
Each Lot will be further broken down into 2 tiers according to the type of service the provider offers. Tier ‘a’ will consist of voluntary / community sector run venues such as village halls, charities, churches etc. Tier ‘b’ will consist of private sector run venues such as hotels, racecourses, conference / business centres etc.
Lot title
Lot 1a - Hambleton;
Lot 1b - Hambleton;
Lot 2a - Richmondshire;
Lot 2b - Richmondshire;
Lot 3a - Craven;
Lot 3b - Craven;
Lot 4a - Harrogate;
Lot 4b - Harrogate;
Lot 5a -Selby;
Lot 5b - Selby;
Lot 6a - Ryedale;
Lot 6b -Ryedale;
Lot 7a - Scarborough;
Lot 7b - Scarborough;
Lot 8a - York;
Lot 8b - York.
II.2.2)Information about optionsOptions: yes
Description of these options: The Council will have the power to extend the framework for a further 1 year at the discretion of the Council and subject to satisfactory performance.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewalsThis contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completionDuration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Hambleton (Tier a)1)Short descriptionVenues situated in the geographical boundaries of Hambleton.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Hambleton (Tier b)1)Short descriptionVenues situated in the geographical boundaries of Hambleton.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Richmondshire (Tier a)1)Short descriptionVenues situated in the geographical boundaries of Richmondshire.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Richmondshire (Tier b)1)Short descriptionVenues situated in the geographical boundaries of Richmondshire.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Craven (Tier a)1)Short descriptionVenues situated in the geographical boundaries of Craven.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Craven (Tier b)1)Short descriptionVenues situated in the geographical boundaries of Craven.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Harrogate (Tier a)1)Short descriptionVenues situated in the geographical boundaries of Harrogate.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Harrogate (Tier b)1)Short descriptionVenues situated in the geographical boundaries of Harrogate.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Selby (Tier a)1)Short descriptionVenues situated in the geographical boundaries of Selby.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Selby (Tier b)1)Short descriptionVenues situated in the geographical boundaries of Selby.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Ryedale (Tier a)1)Short descriptionVenues situated in the geographical boundaries of Ryedale.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Ryedale (Tier b)1)Short descriptionVenues situated in the geographical boundaries of Ryedale.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Scarborough (Tier a)1)Short descriptionVenues situated in the geographical boundaries of Scarborough.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Scarborough (Tier b)1)Short descriptionVenues situated in the geographical boundaries of Scarborough.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: York (Tier a)1)Short descriptionVenues situated in the geographical boundaries of York.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: York (Tier b)1)Short descriptionVenues situated in the geographical boundaries of York.
2)Common procurement vocabulary (CPV)55000000, 79000000, 80000000, 92000000, 98000000, 55100000, 55110000, 55120000, 55130000, 80490000, 80500000, 80510000, 80520000, 80530000, 80550000, 80560000, 80570000, 92610000, 98340000, 98350000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:Please refer to Tender Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:Please refer to Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:Please refer to Tender Documentation.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: Please refer to Tender Documentation.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: Please refer to Tender Documentation.
Minimum level(s) of standards possibly required: Please refer to Tender Documentation.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
Please refer to Tender Documentation.
Minimum level(s) of standards possibly required:
Please refer to Tender Documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:YORE-9C5LT5
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentPayable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate25.11.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional informationTo access the tender documents you must register your organisation details on the YORtender
system on the following the link https://www.yortender.co.uk/ by creating a username, password
and Company profile.
To view details of this contract, click on the Current Opportunities icon, the Opportunity should
be displayed on the page; alternatively use the Opportunity Search icon to find the opportunity. In
the search criteria set:
- Organisation to: North Yorkshire County Council,
- Use the ‘Contains’ search to search by key word or the contract ID: YORE-9B2HHT Display
tenders to: All,
- Matching categories to: All.
Click search and the details of this contract should be displayed. Once you locate the tender
you will needto express your interest in this tender by clicking the Register tab which will then
allow you to download any documentation required, complete and re-attach the documents to the
system. This should be done in advance of the deadline date. If you require further information,
guidance or support using YORtender please visit thewebsite link https://www.yortender.co.uk/
procontract/help.nsf/frm_banner_help?openform which contains an overview of the system as
well as detailed guidance for registering and participating in procurement projects.
If you have specific system issues please contact the Yortender Helpdesk; tel: +44 8445434579 or
email:[email protected].
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal proceduresNorth Yorkshire County Council
County Hall
DL7 8AD Northallerton
UNITED KINGDOM
Body responsible for mediation procedures
North Yorkshire County Council
County Hall
UNITED KINGDOM
VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: North Yorkshire County Council shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on
the intention to award the contract is sent to tenderers.
The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include;
a) the criteria for the award of the contract;
b) the reasons for the decision;
c) the name of the economic operator to be awarded;
d) a precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006(SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by abreach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:3.10.2013