Engineering and Design consumables, Storage and Material Handling products.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Southern Universities Purchasing Consortium (SUPC)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
For the attention of: Effie Rigopoulou
RG6 6BZ Reading
UNITED KINGDOM
Telephone: +44 1189357081
E-mail:
Fax: +44 1189357085
Internet address(es):
General address of the contracting authority: www.supc.ac.uk
Electronic access to information: https://in-tendhost.co.uk/supc
Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/supc
Further information can be obtained from: Southern Universities Purchasing Consortium (SUPC)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
For the attention of: Effie Rigopoulou
RG6 6BZ Reading
UNITED KINGDOM
Telephone: +44 1189357081
E-mail:
Fax: +44 1189357085
Internet address: https://in-tendhost.co.uk/supc
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Southern Universities Purchasing Consortium (SUPC)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/supc
Tenders or requests to participate must be sent to: Southern Universities Purchasing Consortium (SUPC)
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/supc
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Engineering and Design consumables, Storage and Material Handling products.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 75
maximum number of participants to the framework agreement envisaged: 75
Duration of the framework agreement
Duration in months: 24Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 14 000 000 GBPII.1.5)Short description of the contract or purchase(s)
It is intended that the Framework will be awarded in 7 Lots with a maximum of 75 suppliers in all: 15 suppliers in each one of the lots 1, 2, , 4 and a maximum of 5 suppliers in each one of the lots 4, 6, 7.
Values are based on institutions' data and estimates and are for information purposes. The customers for these products are all Engineering specialities, Materials science, Technology and Design departments and any department making prototypes for research purposes; potentially any institution department of participating consortia or Research Council may make use of this Framework.
All agreements resulting from this tender should be made available to and apply to all current and future members of SUPC, Advanced Procurement for Universities and Colleges (APUC) Scotland, London Universities Purchasing Consortium (LUPC), North East Universities Purchasing Consortium (NEUPC), North West Universities Purchasing Consortium (NWUPC), Higher Education Purchasing Consortium, Wales (HEPCW) and the Research Councils (RCUK). Other institutions or Consortia may also access the Framework only on the express permission of SUPC.
This is on the understanding that not all Suppliers may be able to serve all these institutions, and that the Framework is not intended to replace any current agreements that either participating or non-participating consortia may have.
Values are based on institutions' data and estimates and are for information purposes. The customers for these products are all Engineering specialities, Materials science, Technology and Design departments and any department making prototypes for research purposes; potentially any institution department of participating consortia or Research Council may make use of this Framework.
All agreements resulting from this tender should be made available to and apply to all current and future members of SUPC, Advanced Procurement for Universities and Colleges (APUC) Scotland, London Universities Purchasing Consortium (LUPC), North East Universities Purchasing Consortium (NEUPC), North West Universities Purchasing Consortium (NWUPC), Higher Education Purchasing Consortium, Wales (HEPCW) and the Research Councils (RCUK). Other institutions or Consortia may also access the Framework only on the express permission of SUPC.
This is on the understanding that not all Suppliers may be able to serve all these institutions, and that the Framework is not intended to replace any current agreements that either participating or non-participating consortia may have.
II.1.6)Common procurement vocabulary (CPV)
14622000, 14721000, 14700000, 14620000, 14830000, 24327400, 09210000, 09130000, 03419000, 44170000, 44191100, 44191300, 19520000, 24910000, 24951100, 24951300, 24951000, 39812500, 42400000, 34220000, 44613400, 39151100, 44810000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
SUPC awards and manages framework agreements for the education sector. This framework will be awarded for a period of 24 months with option to extend for up to another 24 months. This is the first National Agreement in this commodity area and therefore all GBP figures are estimated.
There is no guaranteed level of expenditure; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be crucial in determining how many institutions support the framework. Institutions will call off from the framework in a variety of patterns as identified in the ITT.
The tender is split into 7 Lots and bidders will be able to bid for one or more lots. Multiple suppliers may be included in the award of each Lot depending on the competitiveness of the bid and the ability of suppliers to serve all sites of at least 3 identified institutions. Bidders will be able to provide these services directly or through subcontracting the supply and distribution of one or more product ranges to a third party.
Mandatory requirements apply and are detailed in the Background Information section of the Invitation to Tender (ITT). Bidders should read this documentation carefully before completing the Tender documentation.
Bidders should make certain to comply with the process requirements for completion and submission of the Tender Response as non-compliant Tenders be rejected.
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
There is no guaranteed level of expenditure; the competitiveness, level of service offered, and marketing effort of the chosen suppliers will be crucial in determining how many institutions support the framework. Institutions will call off from the framework in a variety of patterns as identified in the ITT.
The tender is split into 7 Lots and bidders will be able to bid for one or more lots. Multiple suppliers may be included in the award of each Lot depending on the competitiveness of the bid and the ability of suppliers to serve all sites of at least 3 identified institutions. Bidders will be able to provide these services directly or through subcontracting the supply and distribution of one or more product ranges to a third party.
Mandatory requirements apply and are detailed in the Background Information section of the Invitation to Tender (ITT). Bidders should read this documentation carefully before completing the Tender documentation.
Bidders should make certain to comply with the process requirements for completion and submission of the Tender Response as non-compliant Tenders be rejected.
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: SUPC will retain the options of up to 24 months
extension, a total of 4 years maximum duration for the Framework.
Description of these options: SUPC will retain the options of up to 24 months
extension, a total of 4 years maximum duration for the Framework.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Ferrous metal products1)Short description
The supply of a wide range of stainless steel, steel, mild steel and mild bright steel sheets, bars, tubes of various quality, forms, finishes and sizes.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
2)Common procurement vocabulary (CPV)
14622000
3)Quantity or scope
Volume and specifications will be identified by the Buyer as and when required, and agreed with the Supplier prior to delivery.
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 500 000 GBP
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Non-ferrous metal products
1)Short description
The supply of a wide range of aluminium alloy, copper and lead, bars, tubes of various quality, forms, finishes and sizes. Other non-ferrous metals may also be requested, and suppliers will be expected to support these requests.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
2)Common procurement vocabulary (CPV)
14721000, 14700000, 14620000, 14715000, 14712000
3)Quantity or scope
Volume and specifications will be identified by the Buyer as and when required, and agreed with the Supplier prior to delivery.
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 500 000 GBP
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Engineered wood products
1)Short description
The supply of a wide range of engineered wood products such as plywood, MDF of various quality, forms, finishes and sizes .
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
2)Common procurement vocabulary (CPV)
03419100, 44191100, 44191300
3)Quantity or scope
Volume and specifications will be identified by the Buyer as and when required, and agreed with the Supplier prior to delivery.
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this Lot is per annum.
Estimated value excluding VAT: 350 000 GBP
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this Lot is per annum.
Estimated value excluding VAT: 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: PCB, Perspex, Fibreglass, Acrylic sheet products
1)Short description
The supply of a wide range of engineered particle board, fibreglass and other synthetic materials of various quality, forms, finishes and sizes.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
2)Common procurement vocabulary (CPV)
44191300, 14830000, 24311800, 19520000, 24510000
3)Quantity or scope
Volume and specifications will be identified by the Buyer as and when required, and agreed with the Supplier prior to delivery.
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 400 000 GBP
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Mould making materials and Paints
1)Short description
The supply of a wide range of mould making and casting materials, adhesives and paints of various quality, forms, finishes and sizes.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
2)Common procurement vocabulary (CPV)
19522100, 24910000, 39812500, 14830000, 24550000, 24590000, 44810000
3)Quantity or scope
Volume and specifications will be identified by the Buyer as and when required, and agreed with the Supplier prior to delivery.
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this Lot is per annum.
Estimated value excluding VAT: 100 000 GBP
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this Lot is per annum.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Engine oils and Equipment lubricants
1)Short description
The supply of a wide range of engine oils and lubricants for workshop equipment.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
The main customers are end users within Institutions Departments that make prototype structures and other research work as part of research, maintenance, teaching or student work.
2)Common procurement vocabulary (CPV)
24951000, 09135000, 09211000, 09211600, 09211800
3)Quantity or scope
Volume and specifications will be identified by the Buyer as and when required, and agreed with the Supplier prior to delivery.
Scope is estimated, however there is no commitment under this framework agreement.
The estimated spend figure for this Lot is per annum.
Estimated value excluding VAT: 100 000 GBP
Scope is estimated, however there is no commitment under this framework agreement.
The estimated spend figure for this Lot is per annum.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Storage and material handling products
1)Short description
The supply of a wide range of storage products and material handling equipment for use within institutions by staff to support their work.
2)Common procurement vocabulary (CPV)
30199500, 44613400, 44614100, 44614300, 37442400, 39151100, 44212310, 44421700, 44421720, 39141300, 34911100
3)Quantity or scope
Volume and specifications will be identified by the Buyer as and when required, and agreed with the Supplier prior to delivery.
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 1 550 000 GBP
Scope is estimated, however there is no commitment under this Framework Agreement.
The estimated spend figure for this lot is per annum.
Estimated value excluding VAT: 1 550 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender documentation. Each contractor to be jointly and severally bound for the performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
Minimum level(s) of standards possibly required:
See tender documentation.
See tender documentation.
Minimum level(s) of standards possibly required:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Price.. Weighting 50
2. Supply chain and quality.. Weighting 45
3. Sustainability.. Weighting 5
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will not be used for the award of the framework agreements but Institutions who are calling off from the Framework may use an electronic auction if undertaking further competition.
Additional information about electronic auction: An electronic auction will not be used for the award of the framework agreements but Institutions who are calling off from the Framework may use an electronic auction if undertaking further competition.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2013/02
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2012/S 234-384897 of 5.12.2012
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.9.2013 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.9.2013 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of SUPC
Additional information about authorised persons and opening procedure: Authorised officers of SUPC
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
SUPC is an operating unit of Southern Universities management services, a company limited by guarantee.
The University of Cambridge is not a public body within the meaning of the Public Contracts.
Regulations 2006 or the Procurement Directive 2004/18. The University advertises contracts in the Official Journal of the European Union on a voluntary basis and without prejudice to its freedom to depart from the rules set out in the procurement legislation.
The whole tender process will be conducted electronically and suppliers will need to register their interest online at https://in-tendhost.co.uk/supc
All documents will be issued, and will need to be returned, online.SUPC is an operating unit of Southern Universities management services, a company limited by guarantee.
The University of Cambridge is not a public body within the meaning of the Public Contracts.
Regulations 2006 or the Procurement Directive 2004/18. The University advertises contracts in the Official Journal of the European Union on a voluntary basis and without prejudice to its freedom to depart from the rules set out in the procurement legislation.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.8.2013
Note! Supplement