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Guildford Colleges, comprising of Stoke Park, Merrist Wood and Farnham College, are is looking for a suitably qualified cleaning contractor to deliver a daily, weekly, monthly, 6monthly and annual cleaning service to the whole college estate, all the ...

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Guildford Colleges
Stoke Road
For the attention of: Nigel Armstrong
GU1 1EZ Guildford
Telephone: +44 7507565834
Fax: +44 1376515970

Internet address(es):

General address of the contracting authority:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Guildford Colleges - Building Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Guildford Colleges - Merrist Wood Campus Guildford, Stoke Park Campus - Guildford and Farnham College Campus - Farnham.

NUTS code UKI23

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Guildford Colleges, comprising of Stoke Park, Merrist Wood and Farnham College, are is looking for a suitably qualified cleaning contractor to deliver a daily, weekly, monthly, 6monthly and annual cleaning service to the whole college estate, all the varying site information will be detailed in the Invitation to Tender but as a guide the approximate college square metreage is circa 44 000 sq mtrs.
II.1.5)Common procurement vocabulary (CPV)


II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 1 837 063 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Staffing. Weighting 25
2. Customer care. Weighting 15
3. Service delivery. Weighting 25
4. Contract price. Weighting 35
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

KGB Cleaning and Support Services Ltd
C3 Riverside, 417 Wick Lane
E3 2JG London

V.4)Information on value of contract
Total final value of the contract:
Value: 1 837 063 GBP
Excluding VAT
If annual or monthly value:
Number of years: 3
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Section II.3) - dates refer to the initial 3 year contract period and do not include the option of the 1 year extensions.
Section IV.3.5) - dates are an estimate.
Section IV.3.8) - Conditions for opening tenders, Date: 4.5.2012 dates are an estimate, Time: 13:00,

In the first instance, candidates should register with and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities' section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via as part of the request to participate process.. The questionnaire will cover area management, company structure, and financial information, quality assurance policies, health and safety, evidence of similar experience and references.

The Contracting Authority shall not be under any obligation to accept the lowest tender or any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: