Cornwall Council's - Estates and Asset Management Term contract.
Contract notice
Services
Section I: Contracting authority
Cornwall Council
New County Hall, Treyew Road
For the attention of: Laurence Jenkin
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322268
E-mail:
Fax: +44 1872322268
Internet address(es):
General address of the contracting authority: http://www.cornwall.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Cornwall.
NUTS code UKK3
The Pre-qualification questionnaire (PQQ) shall be obtained by emailing:
with the subject title: "Estates PQQ”. An automatically generated reply containing the PQQ will be sent to you.
All completed PQQ's must be emailed to: by the date stated in section IV.3.4below and shall state within the subject line the following words: "Completed PQQ”.
If you experience any problems or have any queries regarding the PQQ please email with the subject title "Estates Query” and full details of your query within the body of the email.
70100000, 70110000, 70120000, 70130000, 70200000, 70210000, 70220000, 70300000, 70310000, 70320000, 70330000, 71200000, 71240000, 71250000, 71300000, 71310000, 71500000, 71510000, 71520000, 71530000, 71540000, 90700000, 90710000, 48612000, 48130000, 71314200
This procurement aims to establish a term contract between The Cornwall Council and the successful supplier to undertake the delivery of The Cornwall Council's asset and estate management. The Cornwall Council will retain a contract management structure to commission services, but the obligation for delivering the services shall be placed with the successful supplier. The arrangement shall be based on a bespoke contractural agreement for a duration not exceeding 10 year, subject to break clauses and termination events. The existing Cornwall Council staff performing the services (between 20 and 30 employees) shall, where the rights apply, be subject to the law relating to the Transfer of Undertakings (Protection of Employment) regulations 2006.
The Cornwall Council has a broad and varied portfolio of assets which are generally classifiedas operational or non-operational. The assets range from offices, schools, youth centres, harbour buildings, public parks, structures (man made and natural), and many more, all the way through to minor rights of way on a specific site. These assets include corporeal and incorporeal hereditaments which will all form part of the successful suppliers duty to manage.
The services will be split into two main types - reactive and term. The term services will be commissioned annually based on a set programme or volume of services. The reactive services will be commissioned as and when they are required.
It is a fundamental requirement of this procurement that the successful supplier has an asset management system (with internet based access for the client) that will manage all of The Cornwall Council's data and allow The Cornwall Council to view the data and extract reports from it. There will also be a requirement for this system to link into The Cornwall Council's Oracle system for data transfer purposes.
Whilst there is no guarenteed quantity of work or spend, it is estimated that the potential works value will be between GBP 1,000,000 to GBP 2,000,000 per annum over the life of the contract, subject to changes in The Cornwall Council's policy and budget.
Services in scope:
Strategic Property and asset management:
- Corporate and operational service requirements;
- Property and estate appraisal and studies;
- Ad-hoc studies and reports as commisssioned.
Development Consultancy:
- Regeneration, master planning;
- Financial appraisals and feasibility;
- Obtaining and working with development partners;
- Development agreements, aquisition and disposal.
Property management and transactions:
- Acquisitions, lettings and disposals including all completing necessary marketing and sales to optimise capital receipts and revenue;
- Community Asset transfers;
- Negotiating Heads of Terms for new Leases and Licenses;
- Debt management;
- Rental/service charge income management and collection.
Asset valuation services:
- Statutory valuation, insurance and ad-hoc property valuation.
Ratings management:
- Review an appeals and empty property rates.
Reactive property advice:
- General enquiry management for clients and others, including the general public;
- Terrier management, freehold asset advice, wayleaves, covenants and easements;
- Boundary disputes, planning advice and review, compulsory purchase (highways schemes);
- Land registry queries;
- Adverse possession claims.
Compulsory purchase and compensation work including major road schemes.
Data management:
- Provision of an asset data management and IT interface system to either replace or interface with the existing CC system.
Building Surveying services:
- Building and measured surveys, including condition and dilapidation surveys;
- Maintenance and minor capital works;
- Landlord and Tenant;
- Feasibilty and investigations.
Energy Management
- Bureau services - bill transaction, processing and management;
- Carbon reduction commitment obligations.
The pre-qualification questionnaire (PQQ) shall be obtained by emailing:
with the subject title "Estates PQQ". An automatically generated reply containing the PQQ will be snt to you.
All completed PQQ's must be emailed to: by the date stated in section IV.3.4 below and shall state within the subject line the following words: "Completed PQQ”.
If you experience any problems or have any queries regarding the PQQ please email with the subject title "Estates Query” and full details of your query within the body of the email.
Estimated value excluding VAT:Range: between 10 000 000 and 20 000 000 GBP
Section III: Legal, economic, financial and technical information
Description of particular conditions: These conditions will be provided in the Invitation to Tender documents.
Minimum level(s) of standards possibly required: Please refer to the Pre-Qualification Questionnaire.
In accordance with Article 48 to 50of Directive 2004/18/EC and Reguation 25 of the Public Contracts Regulations 2006 (as amanded) and as identified in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the Pre-Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Parties will be provided with the criteria to be used for choosing the limited number of candidates. This will be contained in the Pre-Qualification Questionnaire.
Payable documents: no
Section VI: Complementary information
Reference to project(s) and/or programme(s): Services undertaken as part of this contract may be funded in whole or in part through community funds. The most likely funding stream is the European regional Development Fund.
1. The contract to be entered into shall be considered as contract made under English law and subject to the exclusive jurisdiction of the English Courts.
2. Cornwall Council reserves the right not to enter into any agreement or award any contract as a result of this notice and to vary or change or not to proceed with this competition at any stage of the procurement process.
3. Cornwall Council shall not be responsible for any costs incurred by any potential supplier responding to this notice.
4. Cornwall Council shall not be responsible for any costs incurred by any potential supplier responding to this notice.
5. If any potential supplier considers that any information supplied by it to Cornwall Council is commercially sensitive or confidential in nature, this should be highlighted and the reasons for (and duration of) its commercial sensitivity or confidentiality specified. Each potential supplier should be aware that even where it has indicated that information is commercially sensitive or confidential; Cornwall Council may be required to disclose it pursuant to the Freedom of Information Act 2000 and/or the Environmental Information Regulations 2004 in response to a request where such disclosure is considered to be in the public interest. Please note that the receipt by Cornwall Council of any materials marked "confidential" or equivalent shall not be taken to mean that Cornwall Council accepts any duty of confidence by virtue of that marking.
6. Cornwall Council requires potential suppliers to maintain their tenders for a period of 6 months from the date of submission of their response to the ITT.7. The appointed supplier will be required to provide the services to Cornwall Council or its statutory successors and/or successors in title.
Cornwall Council
New County hall, Treyew Road
TR1 3AY Truro
UNITED KINGDOM
E-mail:
Telephone: +44 1872322268