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Brooklands Aircraft Factory - Lead Consultant

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brooklands Museum
Brooklands Road
For the attention of: Valerie Mills
KT13 0QN Weybridge
Telephone: +44 1932857381
Fax: +44 1932855465

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Brooklands Museum
Brooklands Road
For the attention of: Valerie Mills
KT13 0QN Weybridge
Telephone: +44 1932857381
Fax: +44 1932855465
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Brooklands Museum
Brooklands Road
For the attention of: Valerie Mills
KT13 0QN Weybridge
Telephone: +44 1932857381
Fax: +44 1932855465
Internet address:

Tenders or requests to participate must be sent to: Brooklands Museum
Brooklands Road
Contact point(s): Director
For the attention of: Allan Winn
KT13 0QN Weybridge
Telephone: +44 1932857381
Fax: +44 1932855465
Internet address:

I.2)Type of the contracting authority
Other: Charity
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Brooklands Aircraft Factory - Lead Consultant
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Surrey, UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Lead Consultant for the Design Team services for the Brooklands Aircraft Factory and Race Track Revival Project at Brooklands Museum - located in the heart of what was one of the largest aircraft design and manufacturing sites in Europe in the twentieth century and the home of the world's first purpose-built motor racing circuit. The total project cost is approximately GBP7million. It has been awarded a round 1 pass by the Heritage Lottery Fund. This project comprises disassembling the 1,675m2 Grade II Listed Bellman Hangar structure, conserving and repairing it, moving it to a new location and rebuilding the entire structure. In addition, a new building of approx 1,100m2 will be constructed as The Flight Shed, which will also contain aircraft and exhibitions. Iconic historic aircraft, covering the period from the early pioneer days of aviation through to supersonic flight, will be re-displayed, together with new interpretation. The relocation of the Hangar will allow the Race Track Finishing Straight to return it to its original appearance and function, opening up views and reinstating the opportunity for driving experiences and activities involving both cars and aircraft.
The LCDT will provide the following services:
- Civil and structural engineering design and supervision,
- Specialist conservation services,
- Mechanical and electrical engineering design and supervision,
- Architectural design and supervision,
- Landscape design and supervision,
- CDM.
The LCDT can supply services from its own in-house capabilities or from external sub-consultant sources provided these are approved by the Museum and are managed by the LCDT as if they were its own staff.
II.1.6)Common procurement vocabulary (CPV)

92522000, 92521000, 71200000, 71300000, 92520000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The total budget, excluding fees, for construction and exhibitions works relating to this contract is approximately.
Estimated value excluding VAT: 4 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability by all service providers. Legal bodies shall be companies or partnerships.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.8.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
16.8.2013 - 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please contact Valerie Mills () by 9 August 2013 to request a copy of the PQQ and other documentation which will include a draft version of the Invitation to Tender, for reference. The completed PQQ must be returned by 16 August 2013 - do not return a full tender at this point. The PQQ will be used to shortlist between 5 and 8 companies who will be sent the Invitation to Tender documents and Brief and invited to submit a full proposal. A site visit will be arranged for shortlisted companies. Interviews may be held for the shortlisted companies with higher scoring proposals.

(MT Ref:102598)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: