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Janitorial and Cleaning Supplies.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Universities Purchasing Consortium (SUPC)
Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
For the attention of: Andrew Grover
RG6 6BZ Reading
Telephone: +44 1189357081
Fax: +44 1189357085

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Janitorial and Cleaning Supplies.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 7

Duration of the framework agreement

Duration in months: 24

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 7 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
It is intended that the Framework will be awarded as one Lot, to include janitorial and cleaning supplies (including flooring/furniture care) and chemicals, dosing equipment, washroom dispensers, disposable paper products, soaps/hand cleansers and products, housekeeping equipment, and laundry products. Goods with sustainability credentials are encouraged within this.
All agreements resulting from this tender should be made available to and apply to all current and future members of SUPC, London Universities Purchasing Consortium (LUPC), and the Higher Education Purchasing Consortium, Wales (HEPCW). It should also apply, with the express written permission of SUPC, to any member of any other Higher or Further Education regional purchasing consortium or any other Higher Education institution in the United Kingdom as well as the Research Councils, providing that they formally commit to participate in and support this Framework. SUPC will only grant permission at the request of the consortium, or an institution if it is not a member of a Consortium. This is on the understanding that not all Suppliers may be able to provide to all these institutions, and that the Framework is not intended to replace any current agreements that either participating or non-participating consortia may have.
II.1.6)Common procurement vocabulary (CPV)

39800000, 39525800, 39224300, 39830000, 33772000, 24000000, 33711900, 39831700, 39514400, 42122230, 39291000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This Framework will be awarded for an initial period of 24 months with options to extend by up to 2 further years. This influences the estimated value of the Framework overall.
The current SUPC Janitorial Products and Cleaning Chemicals Framework, awarded in 2009, led to growth of Framework spend from GBP 3 million (academic year 2009/2010) per annum to GBP 3.5 million (academic year 2011/2012). From that period, data from incumbent framework suppliers shows there were thirty eight (38) Full and Associate SUPC members (and several FE Affiliate members) using the Framework (2011/2012), using multiple framework suppliers or sole supply. There is a small level of additional relevant spend under a range of other existing framework agreements for PPE and kitchen chemicals.
The above figures do not include spend for HEPCW or LUPC members, and whilst those consortia have asked that their members be able to access the Framework, likely spend under the Framework from their institutions is unknown.
The number of suppliers contracted will be decided following the evaluation of bids received.
Mandatory requirements apply and are detailed in the pre-tender documentation. Bidders should read this documentation carefully before requesting and completing the Tender documentation. Failure to comply with requirements for completion and submission of the Tender Response may result in the rejection of the Tender. Bidders are advised therefore to acquaint themselves fully with the extent and nature of the Tender scope.
Estimated value excluding VAT:
Range: between 5 000 000 and 15 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: SUPC will retain the options of up to 24 months extension, so up to a maximum of 4 years duration for the Framework.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See tender and pre-tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender and pre-tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See tender and pre-tender documentation. Each contractor to be jointly and severally bound for the performance of the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender and pre-tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender and pre-tender documentation.
Minimum level(s) of standards possibly required: See tender and pre-tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender and pre-tender documentation.
Minimum level(s) of standards possibly required:
See tender and pre-tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will not be used for the award of the framework agreements but Institutions who are calling off from the Framework may use an electronic auction if undertaking further competition.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 9.8.2013 - 12:00
Payable documents: yes
Price: 120 GBP
Terms and method of payment: Cheques made payable to "University of Reading" for the sum of 120 GBP (payment by card can be accepted as an alternative). This payment is inclusive of VAT. It must be sent according to instructions within the pre-tender documentation. Upon receipt, a VAT invoice will be issued.
IV.3.4)Time limit for receipt of tenders or requests to participate
16.8.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 31.12.2013
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The whole tender process will be conducted electronically and suppliers will need to register their interest online at All documents will be issued, and will need to be returned, online.

SUPC is an operating unit of Southern Universities management services, a company limited by guarantee.
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2006 or the Procurement Directive 2004/18. The University advertises contracts in the Official Journal of the European Union on a voluntary basis and without prejudice to its freedom to depart from the rules set out in the procurement legislation.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: