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Tachograph Tool, Hardware and Software Procurement

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Vehicle and Operator Services Agency
Berkeley House, Croydon Street
Contact point(s): Commercial and Equipment Support
For the attention of: Nigel Bailey
BS5 0DA Bristol
Telephone: +44 1179543285
Fax: +44 1179543413

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Other: Transport
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Tachograph Tool, Hardware and Software Procurement
II.2)Type of contract and place of delivery or of performance
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Tachograph Tool, Hardware and Software Procurement. The framework agreement will be for a period of four years. The estimated value for the four years is between GBR 100,000 and GBR 500,00. This framework agreement is primarily for the use of VOA but it is also available for use by other Contracting Authorities which make up the Department for Transport and its associated bodis, which includes its executive agencies. Additionally other Government Departments, and other Non-Department and other Public Sector Bodies, that are publically funded.
Should other parties utilise this framework agreement it is not envisaged to exceed GBR 5,000,000. At the time of placing this advertisement VOSA has not received notification of interest from any other party.
Estimated cost excluding VAT:
Range: between 100 000 and 500 000 GBP
II.5)Common procurement vocabulary (CPV)

33120000, 48000000, 48100000, 30210000, 30212000, 30215000, 51611100, 34900000, 60100000, 63524000, 63712000, 38430000, 38432000, 72240000, 72316000, 79311300

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
Digital Tachographs have been a mandatory fitment to ‘in-scope' Heavy Goods Vehicles (HGVs) and Public Service Vehicles (PSVs) since May 2006. Data is captured on a ‘Vehicle Unit' and a ‘Drivers Card' in the HGV. Digital tachographs are used in around 50 % of the vehicle fleet which equates to approx 250,000 vehicles.
VOSA has an annual target for the analysis of tachograph records at the roadside and operator premises by legislation. Where by we download and analyse data to ensure that the Vehicle Unit data and the Driver Card data are the same and that no offences have taken place. Roadside encounters are currently dependant on manual analysis of the data, which is time consuming and inconsistent depending upon the skill level of the examiner.
The current device of Digidown can take up to 20 mins to download data and does not indicate to the Examiner if an offence has occurred. The Examiner must then quickly do a manual check on the data for any potential offences and this is where potentially the inconsistent approach happens, due to different skill levels of the examiner i.e. lower skilled examiners would not pick up on issues that may lead to the need for further investigation of the driver.
VOSA has an agreement with the Transport Industry to complete any ‘Clear Roadside Checks' within 30 minutes. With this in mind time is of the essence when carrying out a Roadside Check.
VOSA developed a bespoke solution in response to statutory Digital Tachograph legislation which went live in May 2006.
At the time there were no commercial off the shelf (COTS) offerings and since that time several COTS have been introduced and have been adopted widely by sister agencies and operators.
There are 3 key objective to this exercise:
1. To better understand what COTS offerings are currently available and the strategic direction of the solution marketplace to inform VOSA's enforcement target operating model, policy and job design.
2. To understand what options are available to respond to existing operational constraints including.
a. Reducing delays to compliant operator/drivers at the roadside through an initial risk assessment of digital Tachograph data obtained from the driver card and/or the vehicle head unit.
b. Improving capability to detect drivers' hours non-compliance over a period of days by enhancing the presentation of trace readings.
3. To inform CIO whether digital tachograph business solutions could be provided more cost effectively and innovatively through deployment of COTS solution(s).
Currently VOSA is undertaking the second stage of an evaluation process. Hardware and software are being evaluated to develop a generic specification which will then be used for this procurement.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Subject to the Department fro Transport's following terms and conditions:
1. General Conditions of Contract for Services.
2. General Conditions of Contract for Goods and Associated Services.

To view this notice, please click here:

GO Reference: GO-2013531-PRO-4844633.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: