Provision of a financial management system for schools.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
City of York Council
West Offices, Station Rise
Contact point(s): http://tenders.supplierforce.com/642
For the attention of: Phill Monk
YO1 6GA York
UNITED KINGDOM
Telephone: +44 1904551550
E-mail:
Internet address(es):
General address of the contracting authority: http://www.york.gov.uk
Address of the buyer profile: http://tenders.supplierforce.com/642
Electronic access to information: http://tenders.supplierforce.com/642
Electronic submission of tenders and requests to participate: http://tenders.supplierforce.com/642
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of a financial management system for schools.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: York.
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: York.
NUTS code UKE21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The City of York Council requires the provision of a financial management system, in order to provide a high quality financial service to schools both within and outside York's direct control.
II.1.6)Common procurement vocabulary (CPV)
48440000, 48441000, 48442000, 48443000, 48444000, 48444100, 48445000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The City of York Council is looking to procure a financial management system for CYC and schools that CYC provides services to. The FMS will be used to greatly enhance the service CYC provides to schools, both within and outwith the LA's control.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Number of possible renewals: Range: between 1 and 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
See PQQ documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See PQQ documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
See PQQ documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See PQQ documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See PQQ documentation.
Minimum level(s) of standards possibly required: See PQQ documentation.
Minimum level(s) of standards possibly required: See PQQ documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See PQQ documentation.
Minimum level(s) of standards possibly required:
See PQQ documentation.
See PQQ documentation.
Minimum level(s) of standards possibly required:
See PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: A number of CYC schools are due to convert into Academies, which requires them to adopt a different standard of accounting. CYC therefore urgently needs to provide for this, and the timescales do not allow any other form of procurement. The decision a school takes to convert to an Academy school is not within CYC's control nor influence.
Justification for the choice of accelerated procedure: A number of CYC schools are due to convert into Academies, which requires them to adopt a different standard of accounting. CYC therefore urgently needs to provide for this, and the timescales do not allow any other form of procurement. The decision a school takes to convert to an Academy school is not within CYC's control nor influence.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: See PQQ documentation.
Objective criteria for choosing the limited number of candidates: See PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
642
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
5.6.2013 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
16.5.2013