Software package and information systems. Active Risk Manager Software Maintenance and Support.
Voluntary ex ante transparency notice
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Defence Information Services, DE&S;
DESDIST-COMRCL-CM2, Bldg 405 SPUR D1, MOD Corsham Westwells Road
For the attention of: Les Hanley
SN13 9NR Corsham
UNITED KINGDOM
Telephone: +44 3067701830
I.2)Type of the contracting authority
I.3)Main activity
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Active Risk Manager Software Maintenance and Support.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 13: Computer and related services
Service category No 13: Computer and related services
NUTS code UKK1
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Software package and information systems. Active Risk Manager Software Maintenance and Support.
II.1.5)Common procurement vocabulary (CPV)
48000000
II.6)Information about Government Procurement Agreement (GPA)
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 284 000 GBP
Excluding VAT
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
Negotiated without publication of a contract notice / call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with art. 28 of Directive 2009/81/EC
No tenders or no suitable tenders in response to: negotiated procedure with prior call for competition
The periods for the restricted procedure and the negotiated procedure with prior publication of a contract notice are incompatible with the urgency resulting from a crisis: no
Extreme urgency brought about by events unforeseeable by the contracting authority/entity and in accordance with the strict conditions stated in the relevant Directive: no
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights
The contract concerns research and development services other than those referred to in Article 13 of Directive 2009/81/EC: no
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive: no
Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: no
Contract related to the provision of air and maritime transport services for the armed forces of a Member State deployed or to be deployed abroad, under the strict conditions stated in the Directive: no
The DIST Team, part of the Ministry of Defence intends to place a three year contract with Active Risk Ltd for the renewal of the Active Risk Manager Licences, support and maintenance.
It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Article 28(1)(e) of Directive 2009/81/EC (Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011). This is for reasons connected with the protection of exclusive design rights in the software and for technical reasons linked to interoperability and safety implications. Active Risk is a proprietary software product owned wholly by Active Risk Ltd. No licences have been granted to the Ministry of Defence and the requirements cannot be provided for without access to these exclusive rights.
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with art. 28 of Directive 2009/81/EC
No tenders or no suitable tenders in response to: negotiated procedure with prior call for competition
The periods for the restricted procedure and the negotiated procedure with prior publication of a contract notice are incompatible with the urgency resulting from a crisis: no
Extreme urgency brought about by events unforeseeable by the contracting authority/entity and in accordance with the strict conditions stated in the relevant Directive: no
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights
The contract concerns research and development services other than those referred to in Article 13 of Directive 2009/81/EC: no
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive: no
Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: no
Contract related to the provision of air and maritime transport services for the armed forces of a Member State deployed or to be deployed abroad, under the strict conditions stated in the Directive: no
The DIST Team, part of the Ministry of Defence intends to place a three year contract with Active Risk Ltd for the renewal of the Active Risk Manager Licences, support and maintenance.
It is considered that this contract can be placed using the negotiated procedure without prior publication of a contract notice pursuant to Article 28(1)(e) of Directive 2009/81/EC (Regulation 16(1)(a)(ii) of the Defence and Security Public Contracts Regulations 2011). This is for reasons connected with the protection of exclusive design rights in the software and for technical reasons linked to interoperability and safety implications. Active Risk is a proprietary software product owned wholly by Active Risk Ltd. No licences have been granted to the Ministry of Defence and the requirements cannot be provided for without access to these exclusive rights.
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
DIST133.
IV.3.2)Previous publication(s) concerning the same contract
no
Section V: Award of contract
Contract No: DIST133V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Active Risk Ltd
Grenfell Road
SL61HN Maidenhead
UNITED KINGDOM
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 284 000 GBP
Excluding VAT
Value: 284 000 GBP
Excluding VAT
V.5)Information about subcontracting
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk
The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013510-DCB-4795613.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
Defence Information Services, DE&S;
Body responsible for mediation procedures
Defence Information Services, DE&S;
DESDIST, BldG 405 D1, MOD Corsham Westwells Road
SN13 9NR Corsham
UNITED KINGDOM
Telephone: +44 3067701830
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
Defence Information Services, DE&S;
VI.4)Date of dispatch of this notice:
10.5.2013