Supply and Install of an X-Ray Diffractometer.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The University of York
Heslington
Contact point(s): Procurement Office
For the attention of: Michael McGill
YO10 5BR York
UNITED KINGDOM
Telephone: +44 1904328211
E-mail:
Internet address(es):
General address of the contracting authority: www.york.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: In-Tend System - please refer to Section VI.3 (Additional Information) for full instructions.
UNITED KINGDOM
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Install of an X-Ray Diffractometer.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
NUTS code UKE21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
To enhance the research facilities available, the University of York is looking to acquire an X-Ray Diffractometer.
The XRD is required primarily for use on magnetic thin films but also with the capability to undertake powder diffraction. The primary use of the system will be the determination of structure of ferromagnetic and non-magnetic thin films with typical thicknesses of 10nm but there is also a requirement to examine the crystallinity of ultrathin (1.2nm) layers of MgO in spin tunnel junction stacks. These are buried layers.
This contract is for the supply and install of the equipment and the provision of a service/maintenance contract for the following years. The length of contract is envisaged to be three years but this may vary, depending on the options provided by the tenderers.
The XRD is required primarily for use on magnetic thin films but also with the capability to undertake powder diffraction. The primary use of the system will be the determination of structure of ferromagnetic and non-magnetic thin films with typical thicknesses of 10nm but there is also a requirement to examine the crystallinity of ultrathin (1.2nm) layers of MgO in spin tunnel junction stacks. These are buried layers.
This contract is for the supply and install of the equipment and the provision of a service/maintenance contract for the following years. The length of contract is envisaged to be three years but this may vary, depending on the options provided by the tenderers.
II.1.6)Common procurement vocabulary (CPV)
38500000, 38582000, 38530000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Please see II.1.5
Estimated value excluding VAT: 250 000 GBP
Estimated value excluding VAT: 250 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Parent Company Guarantee may be requested where applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability will be required in the event of a consortium bid.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The University of York"s terms and conditions of contract.
Description of particular conditions: The University of York"s terms and conditions of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Further details will be provided within the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Further details will be provided within the tender documentation.
Further details will be provided within the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UY/SD/194.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
30.5.2013
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): EU reference: NMP.2013.4.1-1
Reference to project(s) and/or programme(s): EU reference: NMP.2013.4.1-1
VI.3)Additional information
The University intends to use an e-Tendering system in this procurement exercise, therefore this is the preferred method for suppliers to obtain further information and express their interest.
Prospective suppliers should follow steps 1-11 below to express their interest and obtain the tender documentation. (NB! Suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).
3. Enter the user and business details requested and click ?Next?;
4. Add your contact details by clicking ?Add?. Complete the details and click ?Next?;
5. Click ?Next? again to confirm the contact details and move to the next screen;
6. Check all registration details are correct and click ?Register my Details?;
7. You will receive an e-mail with your user and password details
8. Return to the web site and click ?Login?. Enter your details and click ?Login?
9. Click the ?Current Tenders? link and then ?Show All Tenders?
10. To express an interest, click on the relevant tender and then on ?Express Interest?
11. You will receive an e-mail shortly afterwards to confirm that your expression of interest has been received and that the tender documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on ?My Tenders?, then ?View Tender Details?,then ?View Documents?. This will open the ITT.
Prospective suppliers should follow steps 1-11 below to express their interest and obtain the tender documentation. (NB! Suppliers who have previously registered on the In-Tend system as a University of York supplier should go to step 8).
1. Suppliers should register on the In-Tend system at https://in-tendhost.co.uk/york/;
2. Click the ?New User Registration? link;3. Enter the user and business details requested and click ?Next?;
4. Add your contact details by clicking ?Add?. Complete the details and click ?Next?;
5. Click ?Next? again to confirm the contact details and move to the next screen;
6. Check all registration details are correct and click ?Register my Details?;
7. You will receive an e-mail with your user and password details
8. Return to the web site and click ?Login?. Enter your details and click ?Login?
9. Click the ?Current Tenders? link and then ?Show All Tenders?
10. To express an interest, click on the relevant tender and then on ?Express Interest?
11. You will receive an e-mail shortly afterwards to confirm that your expression of interest has been received and that the tender documents are now available to view on the system.
12. Click on the link provided to re-enter the In-Tend site, click on ?My Tenders?, then ?View Tender Details?,then ?View Documents?. This will open the ITT.
For any support in submitting your expression of interest please contact the helpdesk via e-mail at or by phone on +44 8442728810.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The University of York will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Such additional information should be requested from the address referred to in part 1.1 above.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
This period allows unsuccessful tenderers to seek further debriefing before the contract is entered into. Such additional information should be requested from the address referred to in part 1.1 above.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
12.4.2013