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East Riding of Yorkshire Council is committed to supporting the Department of Energy and Climate Change Cheaper Energy Together initiative and has submitted an innovative bid for funding, including the Cheaper Energy Together strand of the ...

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Riding of Yorkshire Council
Infrastructure and Facilities, Environment and Neighbourhood Services, County Hall
For the attention of: David Wilkes
HU17 9BA Beverley
Telephone: +44 1482395672
Fax: +44 1482395048

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See section II.1.4

Section II: Object of the contract

II.1.1)Title attributed to the contract
East Riding Cheaper Energy Together Switching Scheme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: East Riding of Yorkshire.


II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
East Riding of Yorkshire Council is committed to supporting the Department of Energy and Climate Change Cheaper Energy Together initiative and has submitted an innovative bid for funding, including the Cheaper Energy Together strand of the competition, aimed at targeting the most vulnerable customers. The Council has agreed to work in partnership with a number of housing associations throughout Yorkshire in the initial phases of the scheme (named below) and referred to as "Participating entities” which have agreed that the Council will act as lead procuring authority for the purposes of this tender. The joint aim of the Participating entities is to reduce fuel poverty by aggregating their communities' energy spend in order to achieve more affordable energy.
The Council is seeking to appoint a service provider to develop an IT based solution and to run collective energy switching schemes by means of reverse auctions with energy suppliers on behalf of Participating entities residents (including those residents utilising pre-paid meter cards and in affordable and/or social housing), SMEs, and other commercial and corporate entities, organisations such as schools, academies college, churches etc. However, the scheme should not exclude residents, SMEs and other commercial and corporate entities outside those administrative areas.
It is intended to take a phased approach in order to target specific customer groups at different phases. More information on the proposed phasing will be available in the Tender Documents
The solution shall include:
- a web portal for each Participating entity's website, clearly identifying the relevant individual entity,
- implementation of paper based process for residents without access to the internet,
- proposals for accessibility by the most vulnerable households,
- robust data security measures to protect residents' data,
- proposals for a ‘register once' process to enable marketing to registrants of other services where they indicate a preference,
- a helpdesk service for residents' queries regarding the reverse auction,
- standardised marketing materials,
- communicating results of the reverse auctions, providing an energy price comparison to potential switchers and other administrative functions associated with running the reverse auction; and,
- training and guidance to each Participating Council's staff.
The intention is to initiate the first scheme during January and February 2013 (in order to maximise the benefit to communities).
The Contract will be entered into by the Council acting as a Central Purchasing Body for and on behalf of the Participating entities. The Council currently has firm commitment to the scheme from the following entities:
- Beneslai Homes (Based in Barnsley);
- St Leger Homes (Based in Doncaster);
- Connect Housing (Based in Leeds).
The Council also intends to offer the contract to the following:

- all local authorities in the UK (as set out in the following link: and,

- all Registered Providers in the UK established under the Housing and Regeneration Act 2008 and registered with the Housing Corporation (or any successor body).

Fire and Rescue Services (including Scotland, Wales and Northern Ireland).

- Police Forces in the United Kingdom.

- NHS Bodies England including Acute Trusts, Ambulance Trusts, Primary Care trusts, Care Trusts, NHS Hospital Trusts, Foundation Trusts, Strategic Health Authorities, Mental Health Trusts, Special Health Authorities, Community Health Councils, Local Health Boards, NHS Trusts, including Ambulance Trusts.

- Educational Establishments in England and Wales, maintained by the Department for Children, Schools and.

Families including Schools, Universities and Colleges but not Independent Schools.;jsessionid=4767F89630A039E98FE593093D577013?cl ear=true

- Academies -

- Free Schools -

- Categorisationofarmslengthbodies/index.htm, uk

- Hospices in UK including Scotland, Wales and Northern Ireland.

- Third Sector and Charities.,,

- Citizens Advice.

II.1.5)Common procurement vocabulary (CPV)

72000000, 72212517, 72212600, 72212610, 72212470, 72253000, 72300000, 72310000, 72311200, 72313000, 72314000, 72316000, 72317000, 72318000, 72319000, 72320000, 72322000, 79342000, 79342410, 79512000, 79996100, 80500000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 40 000,00 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Price. Weighting 30
2. Quality. Weighting 70
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2012/S 247-407542 of 22.12.2012

Section V: Award of contract

Lot title: East Riding Cheaper Energy Together Switching Scheme
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 1
Number of offers received by electronic means: 1
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

iChoosr Limited
First Floor, 16 Maddox Street
W1S 1PH London
Telephone: +44 2033184413

V.4)Information on value of contract
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
1. This contract opportunity is a public services concession contract. As such, the publication of a contract notice in respect of this opportunity is being undertaken by the Council on a voluntary basis. Moreover, as public services concession contracts are expressly excluded from the scope of the Public Contracts Regulations 2006 (as amended), the Council does not consider itself bound by those Regulations in any way. Any references to the EC Directive 2004/18/EC or the Public Contracts Regulations 2006 (as amended) in the contract notice, Tender Documents or any other tender documents should be read with this in mind. While the Council is basing this tender process on the open procedure provided for in the Regulations, it does not consider itself bound by the provisions regarding that procedure and reserves the right to depart from the open procedure as provided for in the Regulations at any time. In particular, the Council, entirely at its discretion, reserves the right to negotiate with the short listed bidders.
2. The appointed service provider will be remunerated on a per-switcher commission basis. The level of commission is for the appointed service provider to determine with the energy suppliers. Based on the Council's initial estimates, the contract value is expected to be from 10,000 to 100,000 GBP over the course of the three year contract. However, this figure is indicative only as it will depend on the deal reached with energy suppliers for each scheme and the number of switchers over the life of the contract. The Council offers no guarantees or assurances of any kind that this range will be achieved and/or maintained. The appointed service provider will share a level of the commission it receives with the Council. The level of commission to be shared with the Council will form the basis of the financial evaluation during the tender stage.
3. The Council may request that the successful bidder carries out additional services under the public services concession contract. As this type of contract is expressly excluded from the scope of the Public Contracts Regulations 2006 (as amended), any such additional services would also be outside of the scope of the Regulations. Even if the Council were bound by the Regulations (which it does not consider it is), it would be entitled to do so in accordance with Regulation 14(1)(d)(i) by using the negotiated procedure without prior publication of a contract notice.
4. All dates and time periods specified in this notice are only provisional and the Council reserves the right to change these.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Council will not incorporate a voluntary standstill period given that this is a clearly expressed voluntary OJEU notice and outside the scope of the Public Sector Directive.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: