PIN - Postage, Hybrid Mail, Franking and Courier Services
Prior information notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Shared Business Services Ltd (NHS SBS)
Halyard Court, Chandlers Point, 31 Broadway
For the attention of: Christopher Robson
M50 2UW Salford
UNITED KINGDOM
Telephone: +44 1612122420
E-mail:
Internet address(es):
General address of the contracting authority: http://www.sbs.nhs.uk
Further information can be obtained from: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: Joint venture between the Department of Health and Steria
I.3)Main activity
General public services
Health
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II.B: Object of the contract (Supplies or services)
II.1)Title attributed to the contract by the contracting authority:
PIN - Postage, Hybrid Mail, Franking and Courier Services
II.2)Type of contract and place of delivery or of performance
Service category No 4: Transport of mail by land [3] and by air
UK
UK
NUTS code UK
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
NHS Shared Business Services wish to establish a framework agreement for the provision of services to include the following categories:
Postal Services - traditional end-to-end postal services, down-stream access
Mailroom equipment and services- hardware and associated services
Courier Services - including medical courier services
Communication Solutions - outsourced mail production and post services
Additional service detail and scope included:
Post - Collection & delivery to addressee, Mail consolidation, Pre-sortation for inbound delivery, Secure mail, PO boxes, International mail, Re-direction, Response services, Track & trace, Undeliverables / gone aways, Data cleansing & address management, Document exchange, Other bespoke postal services, Audit & consultancy services
Franking - Franking machines, Additional products & services, Maintenance/support services, Installation & configuration services, Disposal & recycling services, Training services, Other bespoke mailroom equipment & services, Audit & consultancy services
Courier Services - Clinical laboratory/medical courier services, Same day or next day collection and delivery, International collection and delivery, Valuable Goods, Cash, Seized Goods and the Secure Transit, Storage and Destruction of Bulk Goods, Other bespoke courier services, Audit & consultancy services
Communication Solutions - Hybrid mail, Managed services, Communication management solutions, Data Cleansing & Address Management, Other bespoke communication services, Audit & consultancy services
The framework will be expected to run for 2 years with the option to extend for a further 2 years and will be for use by or on behalf of current and future NHS SBS clients including but not limited to NHS trust, other persons and bodies exercising NHS functions or otherwise providing NHS services and other UK public sector bodies providing non-health services.
Estimated cost excluding VAT:
Range: between 1 000 000 and 50 000 000 GBP
Postal Services - traditional end-to-end postal services, down-stream access
Mailroom equipment and services- hardware and associated services
Courier Services - including medical courier services
Communication Solutions - outsourced mail production and post services
Additional service detail and scope included:
Post - Collection & delivery to addressee, Mail consolidation, Pre-sortation for inbound delivery, Secure mail, PO boxes, International mail, Re-direction, Response services, Track & trace, Undeliverables / gone aways, Data cleansing & address management, Document exchange, Other bespoke postal services, Audit & consultancy services
Franking - Franking machines, Additional products & services, Maintenance/support services, Installation & configuration services, Disposal & recycling services, Training services, Other bespoke mailroom equipment & services, Audit & consultancy services
Courier Services - Clinical laboratory/medical courier services, Same day or next day collection and delivery, International collection and delivery, Valuable Goods, Cash, Seized Goods and the Secure Transit, Storage and Destruction of Bulk Goods, Other bespoke courier services, Audit & consultancy services
Communication Solutions - Hybrid mail, Managed services, Communication management solutions, Data Cleansing & Address Management, Other bespoke communication services, Audit & consultancy services
The framework will be expected to run for 2 years with the option to extend for a further 2 years and will be for use by or on behalf of current and future NHS SBS clients including but not limited to NHS trust, other persons and bodies exercising NHS functions or otherwise providing NHS services and other UK public sector bodies providing non-health services.
Estimated cost excluding VAT:
Range: between 1 000 000 and 50 000 000 GBP
Lots
This contract is divided into lots: yesII.5)Common procurement vocabulary (CPV)
64110000, 30131400, 30144100, 64100000, 64112000, 64113000, 64121100, 79571000
II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
NHS Shared Business Services (NHS SBS) wish to announce the anticipated procurement of a Postal, Mailroom, Courier & Communication Solutions Framework with the publication of an OJEU contract notice at a time to be confirmed. The framework will be for use by or on behalf of current and future NHS SBS clients, including without limitation (I) any national health service (NHS) trust, (II) other persons and bodies exercising NHS functions or otherwise providing NHS services (including any statutory and other successor organisations to any of the foregoing and in addition any other commissioners (whether alone of jointly with any other organisation), providers and regulators of NHS funded (either in whole or in part) services including practice based commissioning consortia, general practice commissioning consortia, the National Commissioning Board (and all sub national offices including any body obtaining new membership to NHS Shared Business Services Ltd) (being other NHS entities), (III) other UK public sector bodies providing non-health services , (IV) private sector entities in the UK and Isle of Man providing public services. The aim of this procurement will be to implement a framework agreement that will enable access a broad range of postal and related services to help deliver:
- Improved governance & contract cover
- Implement joined-up postal solutions
- Provide a single framework for all postal and related services
- Deliver cash releasing efficiency savings.
NHS SBS are keen to engage with suppliers to develop industry best practice service specifications, define procurement scope and ensure the latest technologies and solutions are accommodated.
The framework will be expected to run for 2 years, with options to extend for up to a further 2 years, with contract award envisaged in Q2 2013.
NHS SBS will be launching a tender process for Postal, Mailroom, Courier and Communication Solutions, to be utilised by its full member and associate member trusts across the public sector throughout the UK. Included within this framework there will be the following lots:
- Lot 1 - Postal Services
- Lot 2 - Mail Room Equipment & Services
- Lot 3 - Courier Services
- Lot 4 - Communications Solutions
In order to ensure the best solution is found for client organisations, and under the procurement laws enforced when utilising a Prior Information Notice (PIN), NHS Shared Business Services would welcome the opportunity to seek the views of any interested organisations, and to assist in the process, a questionnaire has been prepared and is attached which seeks market views on the approach. Respondent must be viable providers of the services outlined in the questionnaire.
Please be aware that the tender process will be an OJEU Open Procedure, and as such suppliers who do not submit an interest WILL still be able to submit a tender response.
- Improved governance & contract cover
- Implement joined-up postal solutions
- Provide a single framework for all postal and related services
- Deliver cash releasing efficiency savings.
NHS SBS are keen to engage with suppliers to develop industry best practice service specifications, define procurement scope and ensure the latest technologies and solutions are accommodated.
The framework will be expected to run for 2 years, with options to extend for up to a further 2 years, with contract award envisaged in Q2 2013.
NHS SBS will be launching a tender process for Postal, Mailroom, Courier and Communication Solutions, to be utilised by its full member and associate member trusts across the public sector throughout the UK. Included within this framework there will be the following lots:
- Lot 1 - Postal Services
- Lot 2 - Mail Room Equipment & Services
- Lot 3 - Courier Services
- Lot 4 - Communications Solutions
In order to ensure the best solution is found for client organisations, and under the procurement laws enforced when utilising a Prior Information Notice (PIN), NHS Shared Business Services would welcome the opportunity to seek the views of any interested organisations, and to assist in the process, a questionnaire has been prepared and is attached which seeks market views on the approach. Respondent must be viable providers of the services outlined in the questionnaire.
Interested suppliers are asked to complete the attached questionnaire for any relevant lots and email a copy to by 17:00 hours on the 6th March 2013.
NHS SBS may then wish to meet with suppliers should further clarification be needed.Please be aware that the tender process will be an OJEU Open Procedure, and as such suppliers who do not submit an interest WILL still be able to submit a tender response.
Further guidance on how to access and respond to tender opportunities is available in the ‘Quick Guide for Suppliers' which is available for downloading from the main portal login page: https://nhssbs.eu-supply.com (follow link: ‘Quick Guide for Suppliers').
Information about lots
Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Postal Services1)Short description:
2)Common procurement vocabulary (CPV)
64110000, 64100000, 64112000, 64113000, 64121100, 79571000
3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 2 500 000 and 15 000 000 GBP
Range: between 2 500 000 and 15 000 000 GBP
4)Indication about different date for start of award procedures and/or duration of contract
Duration in months: 48( from the award of the contract)
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Mail Room Equipment & Services
1)Short description:
2)Common procurement vocabulary (CPV)
30131400, 30144100
3)Quantity or scope:
1. Franking machines
2. Additional products & services
3. Maintenance/support services
4. Installation & configuration services
5. Disposal & recycling services
6. Training services
7. Other bespoke mailroom equipment & services
8. Audit & consultancy services
Estimated cost excluding VAT:
Range: between 250 000 and 15 000 000 GBP
2. Additional products & services
3. Maintenance/support services
4. Installation & configuration services
5. Disposal & recycling services
6. Training services
7. Other bespoke mailroom equipment & services
8. Audit & consultancy services
Estimated cost excluding VAT:
Range: between 250 000 and 15 000 000 GBP
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Courier Services
1)Short description:
2)Common procurement vocabulary (CPV)
64100000, 64120000, 64121100
3)Quantity or scope:
1. Clinical laboratory/medical courier services
2. Same day or next day collection and delivery
3. International collection and delivery
4. Valuable Goods, Cash, Seized Goods and the Secure Transit, Storage
and Destruction of Bulk Goods
5. Other bespoke courier services
6. Audit & consultancy services
Estimated cost excluding VAT:
Range: between 250 000 and 10 000 000 GBP
2. Same day or next day collection and delivery
3. International collection and delivery
4. Valuable Goods, Cash, Seized Goods and the Secure Transit, Storage
and Destruction of Bulk Goods
5. Other bespoke courier services
6. Audit & consultancy services
Estimated cost excluding VAT:
Range: between 250 000 and 10 000 000 GBP
4)Indication about different date for start of award procedures and/or duration of contract
Duration in months: 48( from the award of the contract)
5)Additional information about lots:
Title attributed to the contract by the contracting authority: Lot No: 4 Lot title: Communications Solutions
1)Short description:
2)Common procurement vocabulary (CPV)
64110000, 64100000, 64112000, 64113000, 79571000
3)Quantity or scope:
1. Hybrid mail
2. Managed services
3. Communication management solutions
4. Data Cleansing & Address Management
5. Other bespoke communication services
6. Audit & consultancy services
Estimated cost excluding VAT:
Range: between 250 000 and 10 000 000 GBP
2. Managed services
3. Communication management solutions
4. Data Cleansing & Address Management
5. Other bespoke communication services
6. Audit & consultancy services
Estimated cost excluding VAT:
Range: between 250 000 and 10 000 000 GBP
5)Additional information about lots:
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
28.2.2013