Fleet Management Services
Prior information notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Procure Plus
Duckworth House, Lancastrian Office Centre, Old Trafford
M32 0FP Manchester
UNITED KINGDOM
Internet address(es):
General address of the contracting authority: http://www.procure-plus.com
Address of the buyer profile: http://tendermanagement.procure-plus.com/register/index/f24f7332ea
Further information can be obtained from: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II.B: Object of the contract (Supplies or services)
II.1)Title attributed to the contract by the contracting authority:
Fleet Management Services
II.2)Type of contract and place of delivery or of performance
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Predominantly the North of England.
Predominantly the North of England.
NUTS code UKD,UKN
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: yes
II.4)Short description of nature and quantity or value of supplies or services:
Procure Plus (PP) is a social housing regeneration consortium based in the North West of England. PP has formed an alliance with Lancashire Housing Partnership (LHP), Cumbria Housing Partnership (CHP), Procure Plus Associates (PPAL) and Efficiency North (EN). Subject to business requirement this alliance may from time to time, include other housing associations in the United Kingdom. This alliance is known collectively as Re:allies. Re:allies brings together expertise from across the North of England to deliver a highly efficient approach to procurement and regeneration at a local level. Further additional consortia may join the Re:allies alliance from time to time. Further background information can also be obtained by visiting www.re:allies.com.
PP wishes to alert the market of its intention to engage with the market to assist in the development of the requirement of a fleet management framework agreement. PP currently has two separate framework agreements for the provision of fleet; the first is a fleet management framework agreement which has been predominantly used for vehicle leasing and for the contract and outright purchase of vehicles. The second is a fleet services framework which covers a broad range of services, including but not limited to, short term hire, personal contract purchase schemes, servicing and maintenance, roadside and breakdown assistance, fuel cards and management, telematics, driver assessment and training, driving licence checks, vehicle customisation, tyre replacement and windscreen replacement. These framework agreements are supported by terms agreed with four manufacturers for the acquisition of vehicles.
PP is considering consolidating these frameworks via the procurement of a single framework agreement consisting of one or more fleet management companies. The successful organisations would each have the capability to effectively manage all aspects of a fleet requirement on behalf of our members and customers. They would be required to pro-actively manage their supply chains in such a way as to be able to impartially source, present and recommend a wide range of fleet solutions in the highest interests of efficiency and value for money.
PP would like to invite interested suppliers to participate in a focus group to discuss the merits of this proposed strategy and to provide us with their views and ideas. Interested suppliers will be able to participate in this exercise by attending our focus group on Monday 11.3.2013. The focus group will be held at the Procure Plus offices (see section I.1). Suppliers who would like to attend should register their details on the Procure Plus tender management system (http://tendermanagement.procure-plus.com/register/index/f24f7332ea) by Monday 4.3.2013 at 17:00. A maximum of two representatives per organisation will be permitted to attend. Video conferencing facilities are available on a limited, first come first served basis. Suppliers will also be invited to join the discussion shortly before, during and after the focus group by accessing our web based discussion forum. This is a fantastic opportunity to help develop our future requirement and to learn how to participate in the forthcoming procurement.
It is envisaged that the following contracting authorities will be entitled to agree call off contracts under the proposed framework agreement as and when required -
1. PP's members (both current and future);
2. LHP's members (both current and future);
3. CHP's members (both current and future);
4. PPAL's members (both current and future);
5. The current and future members or any other member of the Re:allies alliance from time to time;
6. Any partner or customer of PP, LHP, CHP, PPAL or other Re:allies member from time to time, which may include any social housing provider in the United Kingdom. Social housing provider for this purpose means any provider of social housing and includes registered housing providers, local authorities, local government ALMO's and unitary authorities. A list of these can be found by visiting www.homesandcommunities.co.uk
It is envisaged at this stage that the framework agreement will also be available for use by organisations who are party to PP's current and future framework agreements, including but not limited to, the completion of responsive repairs, voids and various installation and repair works. For details on the organisations who are a party to the current and future PP framework agreements for the services described above, please visit www.procure-plus.com/frameworks
The contracting authorities and organisations listed and referred to above have requirements predominantly within the North West, Yorkshire and Humberside of England including Greater Manchester, Lancashire, Cheshire, Merseyside, Staffordshire, Shropshire and Cumbria. However those with stock in other areas of the United Kingdom may utilise the framework agreement that PP intends to procure. It is envisaged that the framework agreement will be initially entered into by PP and the successful suppliers, however the framework agreement may be novated from PP to Re:allies when and if Re:allies is incorporated. The contracting authorities and organisations listed and referred to above shall be under no obligation to use the framework agreement. PP will not, under any circumstances, reimburse expenses incurred by suppliers as a result of their participation in the focus group and engagement. PP reserves the right not to proceed with the procurement outlined within this notice.
Further details on PP and its members can be found at www.procure-plus.com
Further details on LHP and its members can be found at www.lancashirehp.com
Further details on CHP and its members can be found at www.cumbriahp.com
Further details on PPAL and its members can be found at www.procure-plus.com/gmprocureassociates
Other associations within the North of England and any other areas of the United Kingdom may in the future join the consortia referred to above.
PP wishes to alert the market of its intention to engage with the market to assist in the development of the requirement of a fleet management framework agreement. PP currently has two separate framework agreements for the provision of fleet; the first is a fleet management framework agreement which has been predominantly used for vehicle leasing and for the contract and outright purchase of vehicles. The second is a fleet services framework which covers a broad range of services, including but not limited to, short term hire, personal contract purchase schemes, servicing and maintenance, roadside and breakdown assistance, fuel cards and management, telematics, driver assessment and training, driving licence checks, vehicle customisation, tyre replacement and windscreen replacement. These framework agreements are supported by terms agreed with four manufacturers for the acquisition of vehicles.
PP is considering consolidating these frameworks via the procurement of a single framework agreement consisting of one or more fleet management companies. The successful organisations would each have the capability to effectively manage all aspects of a fleet requirement on behalf of our members and customers. They would be required to pro-actively manage their supply chains in such a way as to be able to impartially source, present and recommend a wide range of fleet solutions in the highest interests of efficiency and value for money.
PP would like to invite interested suppliers to participate in a focus group to discuss the merits of this proposed strategy and to provide us with their views and ideas. Interested suppliers will be able to participate in this exercise by attending our focus group on Monday 11.3.2013. The focus group will be held at the Procure Plus offices (see section I.1). Suppliers who would like to attend should register their details on the Procure Plus tender management system (http://tendermanagement.procure-plus.com/register/index/f24f7332ea) by Monday 4.3.2013 at 17:00. A maximum of two representatives per organisation will be permitted to attend. Video conferencing facilities are available on a limited, first come first served basis. Suppliers will also be invited to join the discussion shortly before, during and after the focus group by accessing our web based discussion forum. This is a fantastic opportunity to help develop our future requirement and to learn how to participate in the forthcoming procurement.
It is envisaged that the following contracting authorities will be entitled to agree call off contracts under the proposed framework agreement as and when required -
1. PP's members (both current and future);
2. LHP's members (both current and future);
3. CHP's members (both current and future);
4. PPAL's members (both current and future);
5. The current and future members or any other member of the Re:allies alliance from time to time;
6. Any partner or customer of PP, LHP, CHP, PPAL or other Re:allies member from time to time, which may include any social housing provider in the United Kingdom. Social housing provider for this purpose means any provider of social housing and includes registered housing providers, local authorities, local government ALMO's and unitary authorities. A list of these can be found by visiting www.homesandcommunities.co.uk
It is envisaged at this stage that the framework agreement will also be available for use by organisations who are party to PP's current and future framework agreements, including but not limited to, the completion of responsive repairs, voids and various installation and repair works. For details on the organisations who are a party to the current and future PP framework agreements for the services described above, please visit www.procure-plus.com/frameworks
The contracting authorities and organisations listed and referred to above have requirements predominantly within the North West, Yorkshire and Humberside of England including Greater Manchester, Lancashire, Cheshire, Merseyside, Staffordshire, Shropshire and Cumbria. However those with stock in other areas of the United Kingdom may utilise the framework agreement that PP intends to procure. It is envisaged that the framework agreement will be initially entered into by PP and the successful suppliers, however the framework agreement may be novated from PP to Re:allies when and if Re:allies is incorporated. The contracting authorities and organisations listed and referred to above shall be under no obligation to use the framework agreement. PP will not, under any circumstances, reimburse expenses incurred by suppliers as a result of their participation in the focus group and engagement. PP reserves the right not to proceed with the procurement outlined within this notice.
Further details on PP and its members can be found at www.procure-plus.com
Further details on LHP and its members can be found at www.lancashirehp.com
Further details on CHP and its members can be found at www.cumbriahp.com
Further details on PPAL and its members can be found at www.procure-plus.com/gmprocureassociates
Other associations within the North of England and any other areas of the United Kingdom may in the future join the consortia referred to above.
Lots
This contract is divided into lots: noII.5)Common procurement vocabulary (CPV)
50111100, 50111000, 50111110
II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
18.2.2013