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Rescue Co-Ordination System Replacement

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Air Platform Systems Project Team, DE&S;
# 1032, Walnut 0c, MoD Abbey Wood, Bristol
Contact point(s): Commercial manager
For the attention of: Joseph Chapman
BS34 8JH Bristol
Telephone: +44 1179131321

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Rescue Co-Ordination System Replacement
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 5: Telecommunications services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Air-sea rescue services. Defence Equipment and Support is seeking expressions of interest for a possible future Contract for the replacement and ongoing support of the Rescue Control System. It is intended that this shall be provisioned through a Prime Contractor and utilise a COTS/MOTS solution where possible.
The Rescue Control System will be provisioned in the UK at numerous operational bases providing essential support to aeronautical Search and Rescue operations.
The Rescue Control System will be a suite of hardware, software and communication components that supports the Aeronautical Rescue Coordination Centre (ARCC) at Kinloss Barracks in its role of tasking assets in Search and Rescue missions. Technical support will also be required. There are also subordinate elements that support the co-located Mission Control Centre (UK MCC) in its role of coordinating the response to UK emergency beacons.
A supportable system is required to be at full operating capability (FOC) by the out of service date (OSD) of the existing system in December 2013. There is an enduring requirement until 2018 for the Rescue Control System in support of Search and Rescue operations at the ARCC. After December 2018 the capability is likely to be subsumed into a system provided and supported by the Maritime Coastguard Agency (MCGA) but the Rescue Control System should be capable of remaining supportable beyond that date in case of delays to the merge program.
The ARCC may also relocate from Kinloss Barracks within the life of the support contract and the Rescue Control System functionality would be required to be relocated with it. It is likely that any such re-location would be phased and that the Rescue Control System would need to operate at both locations for a 12 month overlap. It would be acceptable for the core system to be located at a Contractor managed facility and the client functions only to be subject to relocation. If this solution is proposed the Contractor will need to ensure communications are capable of robustly meeting the availability targets.
The Rescue Control System is expected to support up to 5000 incidents per year and be available 24 hours per day and 365 days per year. A small margin of non-availability is permitted in the event of unanticipated outage, but this cannot be allowed to adversely affect vital life saving activity. The Contractor will be expected to ensure continuity of capability via an alternate geographically-separated capability and robust and rapid changeover.
Rescue Control System supplies effective situational awareness, communications and tasking facilities to a wide user base including: Royal Air Force and Royal Navy; Coastguard; Civilian Air Ambulance; Police etc. The system also supports RAF Mountain Rescue Teams and project team support organisations.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Defence Equipment and Support is seeking expressions of interest for a possible future Contract for the replacement and ongoing support of the Rescue Control System. Supply of the system with support for initial 5 years plus 2 options of 2 years and one further option of 1 year (5 + 2 + 2 + 1).
Estimated value excluding VAT: 8 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Supply of the system with support for initial 5 years plus 2 options of 2 years and one further option of 1 year (5 + 2 + 2 + 1).
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Prospective candidates are advised that this Notice seeks expressions of interest from the market place for a possible contract that MAY be placed in the future. this process will be subject to a Pre-Qualification Questionnaire (PQQ) exercise covering various issues which the Authority considers to be important and relevant. once the PQQ period has been concluded some prospective bidders may be asked to tender through an Invitation to Tender (ITT) exercise.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.4.2013 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU:

This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and

GO Reference: GO-2013214-DCB-4588393.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: