Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Sunderland City Council
CorpOrate Procurement Po Box 106 Civic Centre Burden Road
For the attention of: Andrew Raft
SR2 7DN Sunderland
UNITED KINGDOM
Telephone: +44 1915611771
E-mail:
Fax: +44 1915531090
Internet address(es):
General address of the contracting authority: www.sunderland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authorityRegional or local authority
I.3)Main activityGeneral public services
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:Supply, Fitment and Maintenance of Fixed Mechanical Equipment and Prefabricated Ramps
II.1.2)Type of contract and location of works, place of delivery or of performanceSupplies
Purchase
Main site or location of works, place of delivery or of performance: Within the boundaries of Sunderland City Council.
NUTS code UKC23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
Number of participants to the framework agreement envisaged: 6
Duration of the framework agreement
Duration in months: 48
II.1.5)Short description of the contract or purchase(s)Supply, fitment and maintenance of:
Straight Flight Stair Lifts
Curved Flight Stair Lifts
Vertical Through Floor Lifts
Ceiling Tracking Hoists
Automatic WCs
Pre-fabricated Ramps
II.1.6)Common procurement vocabulary (CPV)44115600, 42416100, 42416300, 44411700, 34953000
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)LotsThis contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:Lot 1 - Straight Flight Stair Lifts
Lot 2 - Curved Flight Stair Lifts
Lot 3 - Vertical Through Floor Lifts
Lot 4 - Ceiling Tracking Hoists
Lot 5 - Automatic WCs
Lot 6 - Pre Fabricated Ramps
II.2.2)Information about optionsOptions: no
II.2.3)Information about renewalsThis contract is subject to renewal: no
II.3)Duration of the contract or time limit for completionin days: 90 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Straight Flight Stairlifts1)Short descriptionSupply, fitment and maintenance of straight flight stairlifts
2)Common procurement vocabulary (CPV) 3)Quantity or scopeEstimated requirements - 140 stairlifts per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Curved Flight Stairlifts1)Short descriptionSupply, fitment and maintenance of curved flight stairlifts
2)Common procurement vocabulary (CPV) 3)Quantity or scopeEstimated requirements - 55 lifts per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Vertical Through Floor Lifts1)Short descriptionSupply, fitment and maintenance of vertical through floor lifts
2)Common procurement vocabulary (CPV) 3)Quantity or scopeEstimated requirements - 10 lifts per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Ceiling Tracking Hoists1)Short descriptionSupply, fitment and maintenance of ceiling tracking hoists
2)Common procurement vocabulary (CPV) 3)Quantity or scopeEstimated requirements - 30 hoists per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Automatic WCs1)Short descriptionSupply, fitment and maintenance of automatic WCs
2)Common procurement vocabulary (CPV) 3)Quantity or scopeEstimated requirements - 10 WCs per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Pre Fabricated Ramps1)Short descriptionSupply and fitment of pre fabricated ramps
2)Common procurement vocabulary (CPV) 3)Quantity or scopeEstimated requirements - 60 ramps per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:As stated within the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:Within 30 days of council's receipt of supplier invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:Within 30 days of council's receipt of supplier invoice.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: As included in the tender documentation.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: As included in the tender documentation.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
As included in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureRestricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participateEnvisaged minimum number 30
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaThe most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:QTLE-94TNN7.
IV.3.2)Previous publication(s) concerning the same contractno
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 15.3.2013 - 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate15.3.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates25.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: yes
Estimated timing for further notices to be published: Prior to expiry of framework period.
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal proceduresThe Council of the City of Sunderland
Civic Centre Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtainedThe Council of the City of Sunderland
Corporate Procurement Teresa Belcher Civic Centre Burdon Road
SR2 7DN Sunderland
UNITED KINGDOM
VI.5)Date of dispatch of this notice:12.2.2013