General Insurance and associated services excluding Broker Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
North Warwickshire Borough Council
The Council House South Street Atherstone Warwickshire
Contact point(s): North Warwickshire Borough Council
For the attention of: Sue Garner
CV9 1DE Atherstone
UNITED KINGDOM
Telephone: +44 01827715341
E-mail:
Fax: +44 01827719225
Internet address(es):
General address of the contracting authority: http://www.northwarks.gov.uk/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: John Kavanagh
Insurance House 125/129 Vaughan Way
Contact point(s): John Kavanagh
LE1 4SB Leicester
UNITED KINGDOM
Telephone: +44 1162807049
E-mail:
Fax: +44 1162537804
Internet address: http://aon.co.uk
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
General Insurance and associated services excluding Broker Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
General insurance Tender.
II.1.6)Common procurement vocabulary (CPV)
66510000, 66514110, 66518300, 66516400, 66516000, 66519500, 66513200, 66515100, 66515000, 66515200, 66517300, 66512100, 66519200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for all lots
Tenders may be submitted for all lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Tenderers for insurance risks will be invited on the basis of a 3 year 'life cycle' cost. Options for longer or shorter contracts will be considered provided that sufficient information is provided by tenderers for the total cost of each option to be assessed. Insurers will be permitted to tender for all or some of the risk classes.
Estimated value excluding VAT:
Range: between 1 000 and 100 000 GBP
Estimated value excluding VAT:
Range: between 1 000 and 100 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: See II.2.1 above.
Description of these options: See II.2.1 above.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 2 and 10
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
Number of possible renewals: Range: between 2 and 10
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Starting 24.7.2013. Completion 23.7.2016
Information about lots
Lot No: 1 Lot title: Motor Fleet1)Short description
Motor fleet and claims adjustment services.
2)Common procurement vocabulary (CPV)
66510000, 66514110, 66518300
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Combined Liabilities
1)Short description
Employers liability public liability libel & slander officials indemnity land charges.
2)Common procurement vocabulary (CPV)
66510000, 66516400, 66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Material Damage
1)Short description
Material damage business interruption contractors "All Risks" money and "All Risks".
2)Common procurement vocabulary (CPV)
66510000, 66518300, 66519500, 66513200, 66515200, 66517300
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Computer
1)Short description
Computer including reistatement of data and increased costs of working.
2)Common procurement vocabulary (CPV)
66510000, 66515100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Fidelity Guarantee
1)Short description
Loss of money or property by deception.
2)Common procurement vocabulary (CPV)
66510000, 66515200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Personnal Accident and Travel
1)Short description
Personnal accident and travel insurance.
2)Common procurement vocabulary (CPV)
66510000, 66512000, 66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Engineering Inspection and Insurance
1)Short description
Statuory inspection and insurance.
2)Common procurement vocabulary (CPV)
66510000, 66519200, 66515000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Terrorism
1)Short description
Terrorism insurance.
2)Common procurement vocabulary (CPV)
66510000, 66515000, 66515200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: This Tender is open to Insurance Companies who must be licenced to transact business in the categories listed 11.1.6 either in the UK or the EC member state domicile. Letter of application must be accompanied with information below.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Copy of last 3 years Annual Report and Accounts Overview of services provided to the Public Sector over the last 3 years Standard & Poors (or equivalent) rating.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Details of names and qualifications of employees who would be responsible for delivery of services List of other public sector bodies insured and the risk classes involved.
Details of names and qualifications of employees who would be responsible for delivery of services List of other public sector bodies insured and the risk classes involved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This Tender is open to insurance companies who are licensed to provide the insurance cover required either in the UK or in the EC Member State of domicile. Insurers must be authorised by the UK Financial Services Authority or equivalent. Certain restrictions may apply to Statutory Covers.
Reference to the relevant law, regulation or administrative provision: This Tender is open to insurance companies who are licensed to provide the insurance cover required either in the UK or in the EC Member State of domicile. Insurers must be authorised by the UK Financial Services Authority or equivalent. Certain restrictions may apply to Statutory Covers.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Insurance Companies will be shortlisted using criteria set out under III.2.1 to III.2.III above.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
31.5.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
Allianz Insurance, Aspen, Aviva, Chartis, Risk Management Partners, (QBE Insurance/HSB Engineering) Royal and Sun Alliance, Travelers, Zurich Municipal, Aon Crisis Management (Terrorism), Maven Underwriters, Chubb Insurance, HSB Engineering, Tokio Marine.Lloyds of London Syndicates.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section 1.1.If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the courtmay order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.2.2013